Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Newcastle upon Tyne Hospitals NHS Foundation Trust
RTD
Regent Point, Regent Farm Road
Newcastle upon Tyne
NE3 3HD
UK
Contact person: Samantha Rix
Telephone: +44 1912137526
E-mail: samantha.rix@nuth.nhs.uk
NUTS: UKC
Internet address(es)
Main address: http://www.newcastle-hospitals.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Indirect Tax Services
Reference number: T/17/034
II.1.2) Main CPV code
79200000
II.1.3) Type of contract
Services
II.1.4) Short description
The Newcastle upon Tyne NHS Foundation Trust currently utilise an electronic system (eFinancials) to process all invoices, these invoices are stored electronically. The estimated number of invoices processed per annum for Sales Ledger is 21,000 and Purchase ledger is 230 000. The Trust requires the supplier to carry out these reviews on an ad-hoc, quarterly and annual basis. The Newcastle upon Tyne Hospitals NHS Foundation Trust require a supplier to carry out service reviews of invoices to identify under/over claims of VAT. As part of this contract, suppliers will also cover business activities and partial exemption calculations to identify claims offset by partial exemptions, and assist the Trust moving to a timely basis for Business activities and partial exemption procedure. Suppliers will also be required to review accuracy of Output VAT on Income activities, provide staff training and to be a source of information regarding VAT queries and to identify any other additional savings.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
21 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79221000
79210000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
North East (England).
II.2.4) Description of the procurement
The contract will cover the review of invoices to identify under/over claims of VAT; business activities; partial exemption calculations; review accuracy of output VAT on Income activities, provide staff training and to be a source of information regarding VAT queries and to identify any other additional savings.
II.2.5) Award criteria
Quality criterion: Knowledge and succession planning
/ Weighting: 5
Quality criterion: Training and support
/ Weighting: 20
Quality criterion: Guidance and support for VAT queries
/ Weighting: 5
Quality criterion: Ability to report and identify VAT
/ Weighting: 25
Quality criterion: Data security
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BDO LLP
55 Baker Street
London
W1U 7EU
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 21 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=313714392
GO Reference: GO-2018419-PRO-12261460.
VI.4) Procedures for review
VI.4.1) Review body
The Newcastle upon Tyne Hospitals NHS Foundation Trust
Regent Point, Regent Farm Road
Newcastle upon Tyne
NE3 3HD
UK
Telephone: +44 1912137524
VI.5) Date of dispatch of this notice
19/04/2018