Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Department of Finance Properties Division
Northland House, 3-5A frederick Street
Belfast
BT1 2NR
UK
E-mail: ct.cpd@finance-ni.gov.uk
NUTS: UKN0
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Department of Finance Properties Division — Provision of an Asset Management System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority seeks to appoint a COTS Contractor to deliver, implement, support and maintain a new asset management system, interface with other systems and provide customisation if required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 096 531.29
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The Authority seeks to appoint a COTS Contractor to deliver, implement, support and maintain a new asset management system, interface with other systems and provide customisation if required.
II.2.5) Award criteria
Quality criterion: Scored Qualitative Criteria
/ Weighting: 50
Cost criterion: Scored Quantitative Criterion
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is 5 years, there are 2 optional extension periods (3 years and 2 years). Prior to the expiry of the second extension period, Properties Division will assess whether the system is sustainable, still fit for purpose and meets the organisation’s needs. Subject to this approval and obtaining the additional budget, Properties Division may wish to extend the Support and Maintenance of the system on an annual basis.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The published contract value is inclusive of estimated usage of additional services during the contract period.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
On 22.11.2017 a call for tender for the above competition was issued under the provisions of the Public Contracts Regulations 2015. The evaluation of tenders did not result in any suitable tenders for award, resulting in the termination of the open procedure published on 22.11.2017. Central Procurement Directorate (CPD), on behalf of the Department of Finance (DoF), Properties Division (PD) commenced a tender competition on 30.2.2018, using the negotiated procedure without prior publication of a contract notice, as provided for in Regulation 32 of the Public Contracts Regulations 2015. This procedure was conducted with those economic operators that responded to the call for tender published on 22.11.2017.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Title: Department of Finance Properties Division Asset Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Concerto Support Services Ltd
Floor 1 and 2, Main Street
Frodsham
WA6 7AB
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 096 531.29
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
UK
VI.5) Date of dispatch of this notice
19/04/2018