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Summary

OCID:
Published by:: Stonewater
Authority ID:: AA40381
Publication date:: 24 April 2018
Deadline date:: 21 May 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The services required in Lot 1 — South A, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Stonewater Limited

Suite C, Lancaster House, Grange Business Park, Enderby Road, Whetstone

Leicester

LE8 6EP

E-mail: procurement@effefftee.co.uk

NUTS: UK

Internet address(es)

Main address: https://www.stonewater.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Grounds-maintenance-services./JEG967R59S

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Stonewater-Grounds maintenance services contracts

Reference number: T1-4489

II.1.2) Main CPV code

77314000

II.1.3) Type of contract

Services

II.1.4) Short description

The services required by these contracts, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.1.5) Estimated total value

Value excluding VAT: 13 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

A Tenderer will not be awarded more than 2 lots. Therefore a minimum of 3 contractors will be appointed.

II.2) Description

Lot No: 1

II.2.1) Title

South A

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKK

Main site or place of performance:

South West (England).

II.2.4) Description of the procurement

The services required in Lot 1 — South A, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical submission — Written responses / Weighting: 40

Quality criterion: Technical submission — Interview / Weighting: 20

Cost criterion: Completed tender book / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

South B

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKK

Main site or place of performance:

South West (England).

II.2.4) Description of the procurement

The services required in Lot 2 — South B, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

South C

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKJ

Main site or place of performance:

South East (England).

II.2.4) Description of the procurement

The services required in Lot 3 — South C can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical submission — Written responses / Weighting: 40

Quality criterion: Technical submission — Interview / Weighting: 20

Cost criterion: Criterion 1 / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 2 900 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

South D

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKK

Main site or place of performance:

South West (England).

II.2.4) Description of the procurement

The services required in Lot 4 — South D, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical submission — Written responses / Weighting: 40

Quality criterion: Technical submission — Interview / Weighting: 20

Cost criterion: Completed tender book / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

South E

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKJ

Main site or place of performance:

South East (England).

II.2.4) Description of the procurement

The services required in Lot 5 — South E can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical submission — Written responses / Weighting: 40

Quality criterion: Technical submission — Interview / Weighting: 20

Cost criterion: Completed tender book / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 3 250 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

South F

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKJ

Main site or place of performance:

South East (England).

II.2.4) Description of the procurement

The services required in Lot 6 — South F, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis, and

— other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical submission — Written responses / Weighting: 40

Quality criterion: Technical submission — Interview / Weighting: 20

Cost criterion: Completed tender book / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 2 550 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the SQ and initial tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the SQ and tender documentation for all relevant information on the contract performance conditions.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/05/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/06/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Early 2027.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or any contracts at any stage of the procurement process.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Grounds-maintenance-services./JEG967R59S

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/JEG967R59S

GO Reference: GO-2018420-PRO-12270703

VI.4) Procedures for review

VI.4.1) Review body

Faithorn Farrell Timms LLP

Central Court, 1 Knoll Rose

Orpington

BR6 0JA

E-mail: procurement@effefftee.co.uk

Internet address(es)

URL: www.effefftee.co.uk

VI.4.2) Body responsible for mediation procedures

The Royal Courts of Justice

The Strand

London

W2 2LL

Telephone: +44 2079476000

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

VI.5) Date of dispatch of this notice

20/04/2018

Coding

Commodity categories

ID	Title	Parent category
77314000	Grounds maintenance services	Planting and maintenance services of green areas

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@effefftee.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Stonewater-Grounds maintenance services contracts

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria