Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
UK
Contact person: Ms Jane Blois
Telephone: +44 1162657928
E-mail: tenders@espo.org
NUTS: UKF21
Internet address(es)
Main address: http://www.espo.org/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Local Authority Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
376F_18 Library Stock
Reference number: 376F_18
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
ESPO is undertaking a procurement process to identify and appoint a number of suppliers to supply librarystock.
The framework will include 4 lots as follows:
— Lot 1: Adult Fiction, Non-Fiction, and Reference Materials,
— Lot 2: Children’s Fiction and Non-Fiction,
— Lot 3: Audio-Visual, and,
— Lot 4: Foreign Language.
The stock will generally be required to be supplied “serviced”, i.e. complete with stock labels, date stamps, RFIDtags, etc.
Customers will primarily be local authorities, but could also include; any eligible body responsible for ordering public library stock, education establishments, such as universities, among others.
It is anticipated that between 3 and 5 Suppliers shall be awarded a place on the framework for each lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
80 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Adult stock and Reference standing orders
II.2.2) Additional CPV code(s)
22000000
22100000
22110000
22112000
22113000
22114000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
— Adult Fiction,
— Adult Non-Fiction,
— Reference.
Suppliers will be expected to be able to provide stock from within all of the above categories.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Children’s Stock
II.2.2) Additional CPV code(s)
22000000
22100000
22110000
22112000
22113000
22114000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
— Children’s Fiction,
— Children’s Non-Fiction.
Suppliers will be expected to be able to provide stock from within both of the above categories.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Audio Visual Stock
II.2.2) Additional CPV code(s)
30234300
30234400
32353000
92120000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
— CDs,
— DVDs.
Suppliers will be expected to be able to provide stock from within both of the above categories.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Foreign Language Stock
II.2.2) Additional CPV code(s)
22000000
22100000
22110000
22111000
22112000
22113000
22114000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will include the following stock categories:
— Adult Fiction,
— Adult Non-Fiction,
— Children’s Fiction,
— Children’s Non-Fiction.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 021-043563
Section V: Award of contract
Lot No: 1
Title: Adult stock and Reference standing orders
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews Library Services Limited
1 Whittle Drive
Eastbourne
BN23 6QH
UK
NUTS: UKJ22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bertram Library Services
1 Broadland Business Park
Norwich
NR7 0WF
UK
NUTS: UKH1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Children’s Stock
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews Library Services Limited
1 Whittle Drive
Eastbourne
BN23 6QH
UK
NUTS: UKJ22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bertram Library Services
1 Broadland Business Park
Norwich
NR7 0WF
UK
NUTS: UKH1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Peters Bookselling Services
120 Bromsgrove Street
Birmingham
B5 6RJ
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 24 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Audio visual stock
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews Library Services Limited
1 Whittle Drive
Eastbourne
BN23 6QH
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trans UK Supplies Limited
Unit 4 (Ground Floor) The Ridgeway Ridgeway Trading Estate
Iver
SL0 9HW
UK
NUTS: UKJ13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Askews Library Services Limited
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Askews Library Services Limited
1 Whittle Drive
Eastbourne
BN23 6QH
UK
NUTS: UKJ22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Star Books
Unit 6 Freetrade House Lowther Road
Stanmore
HA7 1EP
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the FrameworkAgreement is open for use by Public Bodies, defined:
— https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf).
This also fall into one of the following classifications of user throughout all administrative regions of the UK:
— Local Authorities,
— Educational Establishments (including Academies),
— Central Government Departments and Agencies,
— Police, Fire and Rescue and Coastguard Emergency Services,
— NHS and HSC Bodies, including Ambulance Services,
— Registered Charities,
— Registered Social Landlords, or
— any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.
Details of the classification of the end-user establishments and geographical areas are available in:
— http://www.espo.org/About-us-%281 %29/FAQs/Legal
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
23/04/2018