Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Royal Papworth Hospital NHS Foundation Trust
05280446
Papworth Everard
Cambridge
CB23 3RE
UK
Contact person: Bernadette Weaver
Telephone: +44 1480364124
E-mail: bernadetteweaver@nhs.net
NUTS: UKH12
Internet address(es)
Main address: www.papworthhospital.nhs.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/39
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Unified Communications and Paging Solution
Reference number: PAP20170009
II.1.2) Main CPV code
32500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Royal Papworth Hospital will be moving to new premises in June 2018 and needs a replacement telephony service and implementation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
321 845.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
32000000
32250000
32412000
II.2.3) Place of performance
NUTS code:
UKH12
Main site or place of performance:
Cambridgeshire.
II.2.4) Description of the procurement
Papworth Hospital will be moving to new premises in June 2018 and needs a replacement telephony service and implementation that will enable the following:
— Unified Communications across PC, tablet and mobile end points in any location,
— Voicemail to email notification and message delivery,
— Temporary Links to old Papworth via WAN (SIP),
— Permanent link to Cambridge University Hospital (CUH) via fibre and SIP/DPNSS,
— New number plan,
— Resilient, dual data centre solution between NPH and CUH,
— Resilient, transparent connectivity with Justinian House, the administration unit,
— Provide functionality that moves with the user — accessible via a laptop, desktop, tablet or smart phone,
— Call logging,
— Call recording,
— Connectivity with paging systems (SIP),
— Option to provide a paging system, with a back up antenna, linked to the telephony system via SIP A Distributed Antenna System (DAS) will be installed allowing mobile communications to operate throughout the new property (via direct links to Mobile Network Operators), including 4G which will provide back up to PSTN services and internal UC functions. This will also be vital to providing additional information to crash and PPCI teams. The 2 paging transmitters will be linked to the CUH base Station Hotel (BSH) which also forms part of this tender as an option. DAS will be the primary paging antenna system, but there will also be a high output power back up aerial and transmitter to cover NPH in the case of DAS failure, possibly located on the roof of CUH. Papworth Hospital is looking to engage with and appoint a single supplier for the purpose of carrying out the design, implementation, training and project management for the implementation of the new systems. It is understood that the paging solution may require the Supplier to engage with a partner/sub contractor and details of this arrangement must be provided. Please also note that suppliers will need to work with existing providers to Papworth Hospital.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Programme Delivery
/ Weighting: 20
Cost criterion: Price
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please ensure that you access and read all of the documents contained within document folder.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 235-487591
Section V: Award of contract
Contract No: 1
Title: Unified Communications and Paging Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/03/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CINOS
921 9935 02
Unit 13 Camberley Business Centre, Bracebridge, Camberley
Surrey
GU15 3DP
UK
E-mail: accounts@cinos.co.uk
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 321 844.79
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
NHS Shared Business Services
Salford
UK
VI.4.2) Body responsible for mediation procedures
NHS Shared Business Services
Salford
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHS SBS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
VI.4.4) Service from which information about the review procedure may be obtained
NHS Shared Business Services
Salford
UK
VI.5) Date of dispatch of this notice
24/04/2018