Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: knibba@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DPS for Reactive Maintenance, Repairs, Small, Planned & Emergency Works
Reference number: CCBC/PS1626/18/AK
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Works
II.1.4) Short description
Caerphilly County Borough Council (the Council) has recently established a Dynamic Purchasing System (DPS) for reactive maintenance, repairs, small, planned & emergency works. The DPS will run from 25 April 2018 to 24 April 2024 with option to extend for up to two years, although the Council Reserves the right to extend or shorten the DPS validity period at its own discretion.
A DPS is similar to a Framework, however new Contractors are permitted to join the DPS at any time during the validity period of the DPS subject to meeting the Council’s pre-qualification criteria, which are available via the Council’s e-tendering portal-Proactis Plaza. Contractors should note that admission onto the DPS is not a guarantee of any award of contracts. There is also no guarantee of volume or value of contracts to be let via the DPS.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
16 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
50711000
50710000
45310000
45311000
45311100
45311200
45315000
45315100
45317000
50116100
51100000
51110000
71314100
71334000
71321000
71630000
71631300
71600000
71700000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Future mini competitions under this category (Lot 1) of the DPS will facilitate the Council’s requirements for a number of electrical services and works such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
II.2.5) Award criteria
Quality criterion: DPS Application
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available to all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 2
II.2.1) Title
Plumbing and Legionella
II.2.2) Additional CPV code(s)
50712000
50710000
50500000
50720000
50721000
50510000
45330000
45331000
45332000
45333000
39370000
39715000
50411100
45332200
71315410
71630000
71631300
71631000
71600000
71632100
71700000
44621220
45331110
50531100
44621221
45331211
51100000
71334000
71321000
45332400
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Future mini competitions under this category of the DPS will facilitate the Council’s requirements for a number of plumbing and legionella services and works such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements. Works may also include Gas related works, services, inspections, testing, design and installations.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
II.2.5) Award criteria
Quality criterion: DPS Application
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available to all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 3
II.2.1) Title
Flooring
II.2.2) Additional CPV code(s)
50700000
45432110
44112200
44112210
44112220
45262321
45430000
45431100
45432100
45432111
45432113
45432114
45432120
45432121
45432130
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Future mini competitions under this category of the DPS will facilitate the Council’s requirements for a number of flooring services and works such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
II.2.5) Award criteria
Quality criterion: DPS Application
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available to all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 4
II.2.1) Title
Windows and Doors
II.2.2) Additional CPV code(s)
45421130
45421100
45421110
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Future mini competitions under this category of the DPS will facilitate the Council’s requirements for a number of services and works relating to Windows and Doors such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
II.2.5) Award criteria
Quality criterion: DPS Application
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available to all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 5
II.2.1) Title
Kitchen and Laundry Equipment & Maintenance
II.2.2) Additional CPV code(s)
51100000
51110000
71334000
42520000
45331000
45331200
45331210
71315410
71321400
39563530
42500000
39314000
45421151
42716000
51543400
45212500
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Future mini competitions under this category of the DPS will facilitate the Council’s requirements for a number of services and works relating to kitchen and laundry equipment and installations such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, installations, inspection, testing, monitoring and supply requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
II.2.5) Award criteria
Quality criterion: DPS Application
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available to all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
A dynamic purchasing system was set up
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 018-036258
Section V: Award of contract
Lot No: 1
Title: Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/04/2018
V.2.2) Information about tenders
Number of tenders received: 14
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
A J CREWS & CO LTD
A J CREWS & CO LTD, 131B COTTRELL RD
CARDIFF
CF24 3EX
UK
Telephone: +44 7974735981
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ASM access ltd
16 Ashdown House, Benarth Road
Conwy
LL32 8UB
UK
Telephone: +44 1492550021
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CWMBRAN ELECTRICAL SERVICES LTD
CWMBRAN ELECTRICAL SERVICES LTD, Unit 34 Court Road Industrial Estate
CWMBRAN
NP44 3AS
UK
Telephone: +44 1633483416
Fax: +44 1633874712
NUTS: UKL2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Electraplus
22 Heol Coed Cae, Whitchurch
Cardiff
CF14 1HL
UK
Telephone: +44 7772253032
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
FUSION ELECTRICAL & BUILDING SERVICES ENGINEERING LTD
FUSION ELECTRICAL & BUILDING SERVICES ENGINEERING LTD, 37-39 BRIDGE STREET TROEDYRHIW
MERTHYR TYDFIL
CF48 4DX
UK
Telephone: +44 1443699393
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Liberty Gas Group Ltd
Garden Works, Charley Wood Road, Knowsley Industrial Estate
Liverpool
L33 7SG
UK
Telephone: +44 1515491910
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Lightning solutions (Wales) Ltd
Unit A3 , Merthyr Tydfil Inds Est
merthyr tydfil
CF484DR
UK
Telephone: +44 7815061164
NUTS: UKL15
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
NU-TECH SERVICES LTD
NU-TECH SERVICES LTD, 28 Oaks End Close
HENGOED
CF82 8HZ
UK
Telephone: +44 2921991900
Fax: +44 8451236347
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Limited
Openview House, Chesham Close
Romford
RM7 7PJ
UK
Telephone: +44 8450719110
Fax: +44 8450719111
NUTS: UKI52
The contractor is an SME:
No
V.2.3) Name and address of the contractor
S.E.T.Electrical Contractors Ltd
Unit F1, Britannia Enterprise Centre
Blackwood
NP12 3SP
UK
Telephone: +44 7939259191
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SMART Electrical Systems Ltd
Unit 3 / 4 Phoenix Trading Estate, Goat Mill Road
Dowlais
CF48 3TD
UK
Telephone: +44 1685350062
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
STYLES ELECTRICAL LTD
STYLES ELECTRICAL LTD, 10 Pencerrig Street
CAERPHILLY
CF83 3LR
UK
Telephone: +44 2920861641
Fax: +44 2920861641
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Brecongate Projects
Unit 3D Upperboat Business Park, Treforest
Pontypridd
CF37 5BP
UK
Telephone: +44 1443841122
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lorne Stewart Plc
Lorne Stewart Plc, Village Way Tongwynlais
CARDIFF
CF15 7NE
UK
Telephone: +44 2920694800
Fax: +44 2920694801
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Plumbing and Legionella
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Brecongate Projects
Unit 3D Upperboat Business Park, Treforest
Pontypridd
CF37 5BP
UK
Telephone: +44 1443841122
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Liberty Gas Group Ltd
Garden Works, Charley Wood Road, Knowsley Industrial Estate
Liverpool
L33 7SG
UK
Telephone: +44 1515491910
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Westward Energy Services Ltd
Energy House, Alloy Industrial Estate
Pontardawe
SA8 4EN
UK
Telephone: +44 1792860696
Fax: +44 1792860690
NUTS: UKL18
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
HEATFORCE (WALES) LIMITED
UNIT 10 LAMBOURNE CRESCENT, CARDIFF BUSINESS PARK
LLANISHEN, CARDIFF
CF14 5GF
UK
Telephone: +44 8452600321
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lorne Stewart Plc
Lorne Stewart Plc, Village Way Tongwynlais
CARDIFF
CF15 7NE
UK
Telephone: +44 2920694800
Fax: +44 2920694801
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SMS Environmental Limited
Sophia House, 28 Cathedral Road
Cardiff
CF11 9LJ
UK
Telephone: +44 2920660119
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
A M S Heating & Plumbing Ltd
Unit 30, Woodfieldside Business Park, Penmaen Road
Blackwood
NP12 2DG
UK
Telephone: +44 1495223127
Fax: +44 1495223411
NUTS: UKL16
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Flooring
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/04/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Greenstream Flooring CIC
Unit 3 Rheola Industrial Estate,
Porth
CF11 9PH
UK
Telephone: +44 1443683123
Fax: +44 1443683123
NUTS: UKL2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Windows and Doors
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/04/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Liberty Gas Group Ltd
Garden Works, Charley Wood Road, Knowsley Industrial Estate
Liverpool
L33 7SG
UK
Telephone: +44 1515491910
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Anglian Windows Ltd
59 Hurricane Way,
Norwich
NR6 6JB
UK
Telephone: +44 1603422043
Fax: +44 1603422098
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ASM access ltd
16 Ashdown House, Benarth Road
Conwy
LL32 8UB
UK
Telephone: +44 1492550021
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
DECOGLASS & GLAZING LTD
28 Edward Street, Treharris
Treharris
CF46 5LF
UK
Telephone: +44 1443409044
NUTS: UKL16
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Kitchen and Laundry Equipment & Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/04/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Brecongate Projects
Unit 3D Upperboat Business Park, Treforest
Pontypridd
CF37 5BP
UK
Telephone: +44 1443841122
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lorne Stewart Plc
Lorne Stewart Plc, Village Way Tongwynlais
CARDIFF
CF15 7NE
UK
Telephone: +44 2920694800
Fax: +44 2920694801
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The procurement is processed in accordance with the Public Contract Regulations 2015 (the Regulations)in line with the Restricted Procedure Reg.28 and DPS Reg.34.
New Contractors must express an interest in this DPS by completing the following:
1. Log in to Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2. Click ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).
3. Enter your correct Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and User Name, then click ‘Register’.
5. You will receive an email from the system asking you to follow a link to activate your account.
6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8. Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly to ensure you will be alerted to all relevant opportunities.
9. Terms & Conditions. Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.
Once you have agreed click on the blue arrow to move to the next stage.
10. Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11. From the Home Page, go to ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13. Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.
14. You can now either complete your response or ‘Decline’ the opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email. Supplier guides are available via the portal and this contract notice detailing how to use the eTender system.
If you require assistance contact Natasha Ford 01443 863075 fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.
(WA Ref:81249)
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
25/04/2018