Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
UK
Contact person: Procurement at ECMWF
E-mail: procurement@lists.ecmwf.int
NUTS: UKJ11
Internet address(es)
Main address: https://www.ecmwf.int/
I.4) Type of the contracting authority
European institution/agency or international organisation
I.5) Main activity
Other: Meteorological Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
COP_031 Provision of audit services to ECMWF for Copernicus contracts
Reference number: COP_031
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of audit services to ECMWF for Copernicus contracts.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
299 700.00
EUR
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
ECMWF, Shinfield Park, Reading, Berkshire RG9 2AX, UK.
II.2.4) Description of the procurement
ECMWF operates the Copernicus Delegation Agreement signed by ECMWF and the European Union under EU regulations No 377/2014 of the European Parliament and of the council of 3.4.2014 establishing the Copernicus Programme. The total budget expected to be awarded to third parties over the period 2014-2021 amounts to 208 410 000 EUR. ECMWF anticipates a total number of approximately 70 contracts, ranging from 100 000 EUR to 6 000 000 EUR, signed with entities established in any of the European Union Member States or ECMWF Member States.
The aim of this ITT was to obtain quotes from suppliers for the provision of audit services to ECMWF for Copernicus contracts by:
— supporting ECMWF in establishing the Copernicus contracts audit function (Work Package 1),
— carrying out the audits in accordance to the annual audit plan (Work Package 2).
ECMWF awarded a 36-month framework agreement, with annual Service Contracts. ECMWF reserves the right to extend the contract for a further 12 months.
II.2.5) Award criteria
Quality criterion: General
/ Weighting: 5
Quality criterion: Track record
/ Weighting: 20
Quality criterion: Quality of resources to be deployed
/ Weighting: 25
Quality criterion: Technical solution proposed
/ Weighting: 15
Quality criterion: Management and implementation
/ Weighting: 10
Cost criterion: Prices and rates
/ Weighting: 25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Copernicus — The European Earth Observation Programme (see http://www.copernicus.eu/)
II.2.14) Additional information
See Section 1.6 of Volume I of the ITT documents:
Tenders were submitted according to the instructions in Volume I of the ITT documents by email to: ittcop031@ecmwf.int
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 216-450637
Section V: Award of contract
Contract No: ECMWF/COPERNICUS/2018/COP_031_BDO
Title: COP_031 Provision of audit services to ECMWF for Copernicus contracts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BDO LLP
16 The Havens, Ransomes Europark
Ipswich
IP3 9SJ
UK
NUTS: UKH14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 299 700.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
UK
Internet address(es)
URL: https://www.ecmwf.int/en/about/suppliers
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
See instructions on ECMWF's Supplier web page: https://www.ecmwf.int/en/about/suppliers
VI.4.4) Service from which information about the review procedure may be obtained
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
UK
Internet address(es)
URL: https://www.ecmwf.int/en/about/suppliers
VI.5) Date of dispatch of this notice
26/04/2018