Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Prospect Community Housing Ltd
6 Westburn Avenue, Wester Hailes
Edinburgh
EH14 2TH
UK
Telephone: +44 1314585480
E-mail: enquiries@prospectch.org.uk
Fax: +44 1314532868
NUTS: UKM75
Internet address(es)
Main address: http://www.prospectch.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11963
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing and Maintenance Contract 2019 — 2022
Reference number: N/a
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
Annual gas boiler and appliance servicing and maintenance contract for approximately 860 appliance.
II.1.5) Estimated total value
Value excluding VAT:
420 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Wester Hailes, Edinburgh.
II.2.4) Description of the procurement
The bidder will be required to undertake the annual servicing of our gas appliances and provide 24 hour/365 day maintenance breakdown cover.
There are approximately 860 appliances. These appliances are services once every 12 months and servicing can start to be planned from month 10.
Successful bidder will also allow prospect staff access to an on line “Gas Portal”. This IT technology will allow prospect staff to view each appliance and see such information as repairs history and service status.
The successful bidder may also undertake unplanned replacement of appliances that may fail throughout the duration of the contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of service
/ Weighting: 60
Quality criterion: Lowest priced bidder
/ Weighting: 40
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
420 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contractor may be extended for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Completion and scoring of the ESPD document.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Where it is required, within a bidder's country of establishment they must confirm which authorisation or membership of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to have an average yearly turnover of 280 000 GBP for the last 2 years in the business area covered by the contract.
It is a requirement of this contract that the bidders hold, or can commit to obtain prior to the commence of any subsequent awarded contract, the types and levels of insurance indicated below:
— employer's (compulsory) liability insurance = 10 000 000 GBP,
— public liability insurance = 5 000 000 GBP,
— product liability insurance = 5 000 000 GBP.
Minimum level(s) of standards required:
Bidders will be required to have an average yearly turnover of 280 000 GBP for the last 2 years in the business area covered by the contract.
It is a requirement of this contract that the bidders hold, or can commit to obtain prior to the commence of any subsequent awarded contract, the types and levels of insurance indicated below:
— employer's (compulsory) liability insurance = 10 000 000 GBP,
— public liability insurance = 5 000 000 GBP,
— product liability insurance = 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the site notice.
Bidders will be required to confirm details of technicians or technical bodies who they can call upon, especially those responsible for quality control.
Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the site notice.
Bidders will be required to confirm their average annual manpower for the last 3 years. Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 of the OJEU Contract Notice or the relevant section of the site notice.
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Quality assurance schemes and environmental management standards
4D.1 — Bidder to be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons.
Minimum level(s) of standards required:
Bidders should have demonstrable experience comparable with our specific contract.
4D.1 — The bidder must hold a UKAS (or equivalent) accredited independent third part certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
The bidder must hold a UKAS (or equivalent) accredited independent third part certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP).
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The successful bidder will have an electronic “Gas Portal”. This IT technology shall allow prospect staff to interrogate information related to all the appliances, their service history and progress of annual service, appointments. This information shall also be available in real time so that prospect staff can have access to the same information that the contractor has. This should be a viewing platform only as prospect has no need to amend any information the contractor holds. The confirmation that the bidder has the ability to offer this requirement must be confirmed in the ESPD document.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/04/2019
Local time: 16:30
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/05/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2022 if the contract is not extended and 2023 if the contract is extended by an additional year.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=577110
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:577110)
VI.4) Procedures for review
VI.4.1) Review body
Prospect Community Housing Ltd
6 Westburn Avenue, Wester Hailes
Edinburgh
EH14 2TH
UK
Telephone: +44 1314585480
E-mail: enquiries@prospectch.org.uk
Fax: +44 1314532868
Internet address(es)
URL: http://www.prospectch.org.uk/
VI.4.2) Body responsible for mediation procedures
Prospect Community Housing
6 Westburn Avenue
Edinburgh
EH142TH
UK
Telephone: +44 1314585480
E-mail: enquiries@prospectch.org.uk
Fax: +44 1314532868
VI.5) Date of dispatch of this notice
26/03/2019