Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
E-mail: annemartin@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Electoral Services
Reference number: PFB1032AP
II.1.2) Main CPV code
72300000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of electoral services including design, printing and administration of ballot papers and postal votes and related IT systems.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
280 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72300000
22821000
48100000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Universities and Colleges currently run elections for a number of purposes within their institutions. These include the appointments of representatives from different constituencies of staff, students and alumni to positions on Governing Bodies (Courts) and Senates (the Academic Governing Body). Elections are also run by Students’ Associations, which may range from the appointment of class presidents through to Student Association office holders.
The Higher Education Governance (Scotland) Act 2016 introduced new requirements for the composition of Courts and Senates which placed an emphasis on the election of representatives. All Institutions must fully comply with the Act by December 2020, and measures include the requirement for more than 50 per cent of members of University Senates to be elected, as well as the election of the senior lay member (in effect the Chair of Court) by all students and staff of the institution.
The number and frequency of elections is, therefore, likely to increase in the coming years. Constituencies will range from several dozen to several thousand in number.
II.2.5) Award criteria
Quality criterion: Service delivery — methodology
/ Weighting: 22
Quality criterion: Service delivery — quality assurance
/ Weighting: 18
Quality criterion: Key personnel
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 5
Quality criterion: Fair Work practices
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 227-519572
Section V: Award of contract
Contract No: PFB1032AP
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Electoral Reform Services
The Election Centre, 33 Clarendon Road
London
N8 0NW
UK
Telephone: +44 2083658909
Fax: +44 2083658587
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Idox Software Ltd
7th Floor, 95 Bothwell Street
Glasgow
G2 7HX
UK
Telephone: +44 3330111439
Fax: +44 3330111439
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Democracy Technology t/a Mi Voice
Epsilon House, Enterprise Road, Southampton Science Park
Southampton
SO16 7NS
UK
Telephone: +44 7908927555
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park, Heaton Lane
Stockport
SK4 1AS
UK
Telephone: +44 1612094800
Fax: +44 1612094804
NUTS: UKD3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 280 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:578773)
VI.4) Procedures for review
VI.4.1) Review body
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
Internet address(es)
URL: http://www.apuc-scot.ac.uk
VI.5) Date of dispatch of this notice
27/03/2019