Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Tourism NI
Bedford Street
Belfast
BT2 7DX
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfE Tourism NI — Corporate Event Management Support
Reference number: 1899342
II.1.2) Main CPV code
79951000
II.1.3) Type of contract
Services
II.1.4) Short description
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
Tourism Enterprise Development (TED) Programme
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure in II.2.6) is the estimated Contract value for Lot 1 including the optional extensions available up to 24 months.
Lot No: 2
II.2.1) Title
Business Solutions Events — Primarily Travel Trade and Group Business Events
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure in II.2.6 is the estimated contract value for Lot 2 including the optional extensions available up to 24 months.
Lot No: 3
II.2.1) Title
Northern Ireland Tourism Awards
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
105 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure in II.2.6) is the estimated contract value for Lot 3 including the optional extensions available up to 24 months.
Lot No: 4
II.2.1) Title
Ad Hoc Corporate Events — to include Media Receptions, Stakeholder Showcase Dinners, etc.
II.2.2) Additional CPV code(s)
79950000
79952000
79956000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure in II.2.6) is the estimated Contract value for Lot 4 including the optional extensions available up to 24 months.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per tender documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/05/2019
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2019
IV.2.7) Conditions for opening of tenders
Date:
02/05/2019
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
To be reviewed when the contract period is due to expire.
VI.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract. Performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement. Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights:
(I) not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) to make whatever changes it may see fit to the content and structure of the tendering competition;
(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice and
(IV). to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
N/A
UK
VI.4.2) Body responsible for mediation procedures
The UK does not have any such bodies with responsibility for appeal/mediation procedures
N/A
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
28/03/2019