Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
UK
Contact person: John Porter
Telephone: +44 1315283768
E-mail: john.porter@ros.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ros.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00366
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RoS FM Hard Services 2019
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
M&E Hard Services for Registers of Scotland at our Meadowbank House building in Edinburgh and our floor of the St Vincent Plaza building in Glasgow.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM75
UKM82
Main site or place of performance:
Registers of Scotland
Meadowbank House
153 London Road
Edinburgh
EH8 7AU
And
St Vincent Plaza
319 St Vincent Street
Glasgow
G2 5LP
II.2.4) Description of the procurement
Registers of Scotland require a suitable supplier to provide hard facilities management services across our Meadowbank House building in Edinburgh and our floor of St Vincent Plaza in Glasgow.
Services will primarily consist of M&E and PPM.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery/method statement
/ Weighting: 20
Quality criterion: Proposed team
/ Weighting: 15
Quality criterion: Energy efficiency and environmental
/ Weighting: 20
Quality criterion: Inspection and testing
/ Weighting: 20
Quality criterion: Management, performance and CAFM
/ Weighting: 20
Quality criterion: Community benefits
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract term is for initial 3 years with possibility of +1,+1 extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Appointed supplier must evidence ISO 14001 and CHAS safe contractor (or equivalent) accreditation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/05/2019
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/07/2019
IV.2.7) Conditions for opening of tenders
Date:
01/05/2019
Local time: 10:00
Place:
RoS, Edinburgh
Information about authorised persons and opening procedure:
Procurement department to open and manage all documentation.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As per page 4 of the Tender Document, interested suppliers are invited to visit our Edinburgh and Glasgow offices on 9th and 11th of April respectively. Details of when and how to register attendance are in the aforementioned tender document.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=578813.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:578813)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=578813
VI.4) Procedures for review
VI.4.1) Review body
Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
UK
Telephone: +44 1315283768
Internet address(es)
URL: http://www.ros.gov.uk
VI.5) Date of dispatch of this notice
29/03/2019