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21 Social and other Specific Services - Contract Notice

RESIDENTIAL CARE SERVICES TO CHILDREN AND YOUNG PEOPLE

  • First published: 04 April 2019
  • Last modified: 04 April 2019

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-090869
Published by:
Rhondda Cynon Taf CBC
Authority ID:
AA0276
Publication date:
04 April 2019
Deadline date:
30 March 2029
Notice type:
21 Social and other Specific Services - Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Rhondda-Cynon-Taff CBC is the lead Authority acting on behalf of the Welsh Local Authorities for procuring a 'Flexible Framework' (FF) for the provision of Residential Care Services for Children Looked After . The structure of the FF shall be a core specification that shall be applicable to all lots. Additional specification requirements will then be added for specific models of care and needs profiles, allocated into the lots. The FF will follow similar principals and characteristics of a standard framework, meeting the requirements of equal treatment and transparency. However the FF will remain open, allowing new entrants throughout its duration. Tenderers are able to access the FF at any time via the Councils current electronic tendering system –etenderwales: https://etenderwales.bravosolution.co.uk CPV: 85311300, 85311300, 85000000, 85310000, 85320000.

Full notice text

Social and other specific services – public contracts

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Rhondda Cynon Taf CBC

The Pavilions, Clydach Vale

Tonypandy

CF40 2XX

UK

Contact person: Ceri Millard

Telephone: +44 1443281183

E-mail: procurement@rctcbc.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

RESIDENTIAL CARE SERVICES TO CHILDREN AND YOUNG PEOPLE

II.1.2) Main CPV code

85311300

 

II.1.3) Type of contract

Services

II.1.4) Short description

Rhondda-Cynon-Taff CBC is the lead Authority acting on behalf of the Welsh Local Authorities for procuring a 'Flexible Framework' (FF) for the provision of Residential Care Services for Children Looked After .

The structure of the FF shall be a core specification that shall be applicable to all lots. Additional specification requirements will then be added for specific models of care and needs profiles, allocated into the lots.

The FF will follow similar principals and characteristics of a standard framework, meeting the requirements of equal treatment and transparency. However the FF will remain open, allowing new entrants throughout its duration.

Tenderers are able to access the FF at any time via the Councils current electronic tendering system –etenderwales: https://etenderwales.bravosolution.co.uk

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85311300

85000000

85310000

85320000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Rhondda-Cynon-Taff CBC (RCT) acting on behalf on all Welsh Local Authorities are procuring a 'Flexible Framework' (FF) for the provision of Residential Care Services for Looked After Children.

The service to be provided is residential care for children or young people after an assessment of their needs by the Local Authority. These services will be provided in a manner that best safeguards and promotes the welfare of the Child or Young Person.

RCT is the host Authority to the Children's Commissioning Consortium (4C's), a Welsh regional team working to support Local Authority Children's Social Services departments to commission and contract placements for looked after children.

The services which are the subject of this procurement fall within Schedule 3 to the Public Contracts Regulations 2015 and accordingly the so called “Light Touch Regime”, as set out in Regulations 74-77 of the 2015 Regulations. Under these regulations RCT is not required to procure these services in line with the full extent of the Regulations and is able to determine itself the procurement process subject to ensuring compliance with the principals of transparency and equal treatment of providers. To this end RCT is using a procurement system to be called Flexible Framework ie a system that is 'Open' and allows providers to join throughout its contract period. There will be no maximum number of providers.

The Flexible Framework shall be lotted to meet the needs of specific models of care. The initial lot shall be for Crisis Interventions and Alternatives to Secure but additional lots will be developed and added to the Flexible Framework during its term. The participating Welsh Local Authorities may choose to make placements via this Agreement.

The duration of the Flexible Framework shall be an initial 10 years (from 1st April 2019) with an option to extend for up to 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

As per tender document

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Providers must be registered with the relevant Care Standards Authority.

As per tender document.

III.2.2) Contract performance conditions

As per tender documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement

The procurement involves the establishment of a framework agreement

Justification for any framework agreement duration exceeding 4 years: As these services are covered by Regulations 74-77 there are no prescriptive lengths and a longer timescale is therefore permitted. A longer term will allow longer term planning and investment by providers and the local authorities so that both can more effectively meet the needs of these vulnerable children.

IV.1.11) Main features of the award procedure:

As per tender document

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 243-556674

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/03/2029

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.3) Additional information

Access to the FF shall be via https://etenderwales.bravosolution.co.uk

Interested tenderers should:

1. Register your company on the eTenderwales portal (this is only required once)

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password

- You only need to answer the Basic Profile questions to complete the registration.

2. Express an Interest in the Tender

- Login to the portal with the username/password

- The Tender can be accessed from the ‘PQQs/ITTs Open to All Suppliers’

- Click on the relevant ITT to access the content. (ITT_70831)

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ/ITT into your ‘My PQQs’ or ‘My ITTs’ page.

- Click on the ITT code, you can now access any attachments by clicking the “Buyer Attachments”.

3. Responding to the ITT

- You can now choose to “Create a Response” or “Decline to Respond” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions and tender documentation to complete the ITT

- Ensure that you 'Submit' your response once you have completed all relevant questions.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=90869

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Each contracting Local Authority will agree their own community benefits with Providers.

(WA Ref:90869)

VI.4) Procedures for review

VI.4.1) Review body

Rhondda Cynon Taf CBC

The Pavilions, Clydach Vale

Tonypandy

CF40 2XX

UK

Telephone: +44 1443

E-mail: procurement@rctcbc.gov.uk

Internet address(es)

URL: http://www.rctcbc.gov.uk/

VI.5) Date of dispatch of this notice

02/04/2019

Coding

Commodity categories

ID Title Parent category
85000000 Health and social work services Other Services
85320000 Social services Social work and related services
85310000 Social work services Social work and related services
85311300 Welfare services for children and young people Social work services with accommodation

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
100 UK - All
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@rctcbc.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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