Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
UK
Contact person: Peter Fletcher
Telephone: +44 1392661000
E-mail: p.w.fletcher@exeter.ac.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.exeter.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Food Supply Tender
Reference number: UOE/2018/049/PF
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ 2 Exeter campuses.
Term: 3 + 2 years.
The contract will cover the following categories:
— chilled dairy, eggs and processed provisions,
— grocery ambient dry provisions,
— chilled and frozen meat, poultry, game, fish and shellfish provisions,
— fresh, ambient and frozen bakery provisions,
— fresh and frozen fruit and vegetable produce,
— non-food consumables and chemicals,
— non-food counterwares and equipment.
Contract value, based on previous year’s spend is estimated between 1 750 000 GBP and 2 500 000 GBP per annum. This equates to a total contract value of between 5 000 000 GBP and 12 500 000 over the maximum term of 5 years.
The University intends to roll out a “soft launch” of the agreement, turning over 1 (or more) delivery locations at a time.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
12 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
39221110
39800000
39830000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ 2 Exeter campuses.
Term: 3 + 2 years.
The contract will cover the following categories:
— chilled dairy, eggs and processed provisions,
— grocery ambient dry provisions,
— chilled and frozen meat, poultry, game, fish and shellfish provisions,
— fresh, ambient and frozen bakery provisions,
— fresh and frozen fruit and vegetable produce,
— non-food consumables and chemicals,
— non-food counterwares and equipment.
Contract value, based on previous year’s spend is estimated between 1 750 000 GBP and 2 500 000 GBP per annum. This equates to a total contract value of between 5 000 000 GBP and 12 500 000 over the maximum term of 5 years.
The University intends to roll out a “soft launch” of the agreement, turning over 1 (or more) delivery locations at a time.
II.2.5) Award criteria
Quality criterion: Account management
/ Weighting: 5
Quality criterion: Compliance
/ Weighting: 2
Quality criterion: Contingency
/ Weighting: 5
Quality criterion: Deliveries
/ Weighting: 3
Quality criterion: Product specification and quality
/ Weighting: 9
Quality criterion: Ordering, invoicing and pricing
/ Weighting: 9
Quality criterion: Reporting
/ Weighting: 4
Quality criterion: Sustainability
/ Weighting: 4
Quality criterion: Value added
/ Weighting: 4
Cost criterion: Basket of goods
/ Weighting: 40
Cost criterion: Rebate
/ Weighting: 13
Cost criterion: Legal
/ Weighting: 2
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 233-532092
Section V: Award of contract
Contract No: 1
Title: Food Supply Tender
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/03/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bidfood
GB643994692
814 Leigh Road
Slough
SL1 4BD
UK
Telephone: +44 3703663100
E-mail: contractsteam@bidfood.co.uk
NUTS: UKJ11
Internet address(es)
URL: http://www.bidfood.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 12 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Exeter
Exeter
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
See tender docs.
VI.5) Date of dispatch of this notice
02/04/2019