Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cambridgeshire Fire and Rescue Service
Hinchingbrooke Cottage, Brampton Road
Huntingdon
PE29 2NA
UK
Contact person: Procurement Team
Telephone: +44 1480444500
E-mail: procurement@cambsfire.gov.uk
NUTS: UKH12
Internet address(es)
Main address: www.cambsfire.gov.uk
Address of the buyer profile: www.cambsfire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Fire and Rescue Service
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integrated Communication Control System and Mobilisation Solution
Reference number: 002/18/P0108
II.1.2) Main CPV code
32412000
II.1.3) Type of contract
Services
II.1.4) Short description
To procure a replacement integrated communication control system and mobilisation solution for the combined control, located within Cambridgeshire fire and rescue service which will provide command, control, communications and Intelligence supported by maintenance and support services for Suffolk and Cambridgeshire Fire and Rescue Services.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32412100
32500000
32510000
32522000
32523000
32524000
32000000
II.2.3) Place of performance
NUTS code:
UKH12
Main site or place of performance:
Cambridgeshire CC
II.2.4) Description of the procurement
To procure a replacement Integrated communication control system and mobilisation solution for the combined fire control, which will provide command, control, communications and intelligence supported by maintenance and support services, over the life of the contract, for both Cambridgeshire and Suffolk Fire and Rescue Services, which will be 5 years from commencement of operational services date (go live) plus an implementation period of no more than 18 months once the initial 5 year operational term comes to an end there will be an option to extend for up to 2 periods of up to 24 months each.
Please note that the Authority provides a control room function (combined control) for Suffolk Fire and Rescue Service under an agreement pursuant to Section 16 of the Fire and Rescue Services Act 2004.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality (method statements)
/ Weighting: 40
Quality criterion: Quality (scenario testing)
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 78
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 006-009179
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/05/2019
Local time: 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The procurement is being conducted by Cambridgeshire Fire and Rescue Service on behalf of itself and Suffolk Fire and Rescue Service. The Authority will select a single contractor to enter into the ICCS and Mobilising contract with Cambridgeshire Fire and Rescue Service (the Authority). Following the evaluation of SQ responses the Authority will shortlist the 6 highest scoring candidates to be invited to submit initial tenders. The Authority is not prescribing any specific technologies and/or hosting arrangements and all technical solutions being put forward either cloud based or hosted by the Authority will be considered.
The procurement is being conducted under Competitive Procedure with Negotiation (Regulation 29 of the Public Contract Regulations) and in accordance with Regulation 29 (15) the Authority reserves the right and has a strong desire to award the contracts on the basis of initial tender without negotiation.
Following award of contract and on completion of implementation (up to 18 months) the contract will run for a period of 5 years from the operational services commencement date (go live), with the option to extend for a up to 2 periods of up to 24 months each.
The Authority reserves the right to amend or cancel this procurement and will not be responsible for any bidder costs in doing so. The Authority reserve the right to request a Parent Company Guarantee (PCG) or other form of security. GO Reference: GO-201941-PRO-14699910.
VI.4) Procedures for review
VI.4.1) Review body
Cambridgeshire Fire and Rescue Service
Hinchingbrooke Cottage
Huntingdon
PE29 2NA
UK
Telephone: +44 1480444500
Internet address(es)
URL: www.cambsfire.gov.uk
VI.4.2) Body responsible for mediation procedures
Cambridgeshire Fire and Rescue Service
Hinchingbrooke Cottage
Huntingdon
PE29 2NA
UK
Telephone: +44 1480444500
Internet address(es)
URL: www.cambsfire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Cambridgeshire Fire and Rescue Service
Hinchingbrooke Cottage
Huntingdon
PE29 2NA
UK
Telephone: +44 1480444500
Internet address(es)
URL: www.cambsfire.gov.uk
VI.5) Date of dispatch of this notice
01/04/2019