Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Enterprise
313
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
An Lochran FM - Lot 1 Cleaning Services
Reference number: O176
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a Contract Award Notice and as such the procurement process has now ended.
An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and the University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building.
This contract will be managed by HIE on behalf of other occupiers UHI and SRUC.
The current facilities management requirements for An Lochran are divided into 3 lots:
— Lot 1: Cleaning Services,
— Lot 2: Reception and Security Services,
— Lot 3: Planned Preventative Maintenance and Reactive Maintenance.
This particular contract relates to Lot 1.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
258 304.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911000
90911300
90911200
90919000
90919200
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
An Lochran, 10 Inverness Campus IV2 5NA.
II.2.4) Description of the procurement
HIE required a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds:
— cleaning and housekeeping,
— day and reactive cleaning,
— external cleaning,
— window cleaning,
— legionella control,
— health and safety and sustainability,
— contract management.
This contract will be let from 1.4.2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the initial term.
II.2.5) Award criteria
Quality criterion: Delivery methodology
/ Weighting: 25 %
Quality criterion: Management methodology and quality management
/ Weighting: 25 %
Quality criterion: Management and delivery team
/ Weighting: 10 %
Quality criterion: Risks analysis
/ Weighting: 5 %
Quality criterion: Fair work practices
/ Weighting: 5 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the services (whether by way of the removal of services, the addition of new services, or increasing or decreasing the services or specifying the order in which the services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Examples of contract modifications can include (but are not limited to):
— re-assignation and/or re-design of areas require different type of cleaning,
— new areas of the building added to the contract’s scope and/or current areas of the building taken out of the scope of contract,
— frequency of periodic cleans, if heavier usage/accidents require it,
— exterior of the building requires cleaning further cleaning e.g. if resources in addition to the cleaning staff on site are required; specialist equipment is required,
— reactive cleaning, if in addition to task 2 day and reactive cleaning is required due to accidents, events, etc.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 217-496544
Section V: Award of contract
Contract No: O176 - An Lochran FM - Lot 1 Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/03/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Allan Ingram Industrial Cleaning Services Ltd
Unit 8 Nevis Bank Industrial, Croft Road
Fort William
PH33 6RT
UK
Telephone: +44 1397700457
NUTS: UKM6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 258 304.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The value in II.1.7 and V.2.4 relates to the estimated spend over 4 years, if the optional 1 year extension is taken up.
(SC Ref:575744)
VI.4) Procedures for review
VI.4.1) Review body
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
Internet address(es)
URL: http://www.hie.co.uk
VI.5) Date of dispatch of this notice
05/04/2019