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Contract Notice

Postage

  • First published: 09 April 2019
  • Last modified: 09 April 2019

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
Northumbrian Water Limited
Authority ID:
AA20570
Publication date:
09 April 2019
Deadline date:
03 May 2019
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The initial contract will be for a period of three years with the option to extend for a further 2 twelve month periods.

The Customer Departments mail is dispatched from the following locations:

— Northumbria House, Pity Me, Durham,

— Trinity House, Lowestoft,

— RRD, Tewkesbury (printing services currently under tender so this location may change),

— Paragon, Peterborough for mailings of PayPoint payment cards (this location may also change as we have included payment card mailings as an optional extra in our printing services tender).

The remaining requirements issued via our Facilities Departments are dispatched from the following locations:

— Northumbria House, Pity Me, Durham,

— Boldon House, Pity Me, Durham,

— Leat House, Washington,

— Sandon Valley House, Chelmsford.

Volumes and type of service - Customer department

Northumbria House, Durham - 98 680 volume per annum 2 day unsorted and 20 000 Next day *

Trinity House, Lowestoft - 48 272 volume per annum 2 day unsorted and 400 Next day *

RRD, Tewkesbury - 4 605 045 volume per annum Mailmark and 124,918 volume per annum 2 day unsorted and 710 000 volume per annum Mailmark (only during Feb / March)

Paragon, Peterborough - 90 000 volume per annum 2 day unsorted

Volumes and type of service - Facilities department

Northumbria House, Durham - 25 000 2 day unsorted and 5 000 Next day *

Boldon House, Durham - 50 000 2 day unsorted and 10 000 Next day *

Leat House, Washington - 5 000 2 day unsorted and 1 000 Next day *

Sandon Valley House, Hanningfield - 20 000 Next day*

* The next day service is currently outside of our current contract with the incumbent downstream access provider. However if possible we would like to incorporate this into the scope for this contract

Full notice text

Contract notice – utilities

Section I: Contracting entity

I.1) Name and addresses

Northumbrian Water Limited

02366703

Boldon House, Wheatlands Way, Pity Me

Durham

DH1 5FA

UK

Contact person: Northumbrian Water Ltd

Telephone: +44 1913016102

E-mail: laura.mcmain@nwl.co.uk

NUTS: UKC

Internet address(es)

Main address: www.nwl.co.uk

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://s1.ariba.com


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.6) Main activity

Water

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Postage

Reference number: NW2023

II.1.2) Main CPV code

64112000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The services to be provided include:

— Access 70 (CBC),

— 2 day unsorted,

— 3 day unsorted (where a 2 day unsorted service is not available),

— Next day – where available.

NWL require a postal service primarily for business to customer post, including bills, statements, reminders and letters. We also require it as a means of communication with the company shareholders, and a way of sharing information with employees.

The timeliness of deliveries is critical to NWL as it affects the performance of our Customer Call Centres and impacts on cash flow. The NWL Customer Department currently issue in excess of 6 million postings per year – approximately 93 % of NWL’s overall postage costs. The remaining spend is through various departments issuing external mail.

Suppliers responding to this notice must be licenced Downstream Access providers

II.1.5) Estimated total value

Value excluding VAT: 6 750 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKC

UKH3

UKH14

II.2.4) Description of the procurement

The initial contract will be for a period of three years with the option to extend for a further 2 twelve month periods.

The Customer Departments mail is dispatched from the following locations:

— Northumbria House, Pity Me, Durham,

— Trinity House, Lowestoft,

— RRD, Tewkesbury (printing services currently under tender so this location may change),

— Paragon, Peterborough for mailings of PayPoint payment cards (this location may also change as we have included payment card mailings as an optional extra in our printing services tender).

The remaining requirements issued via our Facilities Departments are dispatched from the following locations:

— Northumbria House, Pity Me, Durham,

— Boldon House, Pity Me, Durham,

— Leat House, Washington,

— Sandon Valley House, Chelmsford.

Volumes and type of service - Customer department

Northumbria House, Durham - 98 680 volume per annum 2 day unsorted and 20 000 Next day *

Trinity House, Lowestoft - 48 272 volume per annum 2 day unsorted and 400 Next day *

RRD, Tewkesbury - 4 605 045 volume per annum Mailmark and 124,918 volume per annum 2 day unsorted and 710 000 volume per annum Mailmark (only during Feb / March)

Paragon, Peterborough - 90 000 volume per annum 2 day unsorted

Volumes and type of service - Facilities department

Northumbria House, Durham - 25 000 2 day unsorted and 5 000 Next day *

Boldon House, Durham - 50 000 2 day unsorted and 10 000 Next day *

Leat House, Washington - 5 000 2 day unsorted and 1 000 Next day *

Sandon Valley House, Hanningfield - 20 000 Next day*

* The next day service is currently outside of our current contract with the incumbent downstream access provider. However if possible we would like to incorporate this into the scope for this contract

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 6 750 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2019

End: 31/10/2024

This contract is subject to renewal: No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

NWL have the option to extend the Framework following the initial three year duration for a further 2, 12 month periods. The total maximum duration of the framework being 5 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Must be a registered downstream access provider.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.1.6) Deposits and guarantees required:

If the Dun and Bradstreet credit rating returns a rating of 'above average risk' or 'high risk', the contracting entity will request further financial information for review and a parent company guarantee may be required.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the terms and conditions in the Procurement Documents.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated with call for competition

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/05/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/11/2019

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Applicants are asked to note that this procurement process will be conduced electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called 'Ariba'. Expressions of interest must be sent to the e-mail address laura.mcmain@nwl.co.uk before the deadline date of the 3.3.2019. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 10.5.2019 at 12:00 noon.

When sending expression of interest, applicants must provide the following information:

1) Full company name,

2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail address and telephone number.

There are a number of mandatory requirements set out in this notice (section III Conditions for participation) for inclusion in this tender process, please ensure you can meet these requirements before you express your interest.

VI.4) Procedures for review

VI.4.1) Review body

TBC

tbc

UK

VI.5) Date of dispatch of this notice

04/04/2019

Coding

Commodity categories

ID Title Parent category
64112000 Postal services related to letters Postal services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
laura.mcmain@nwl.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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