Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Telephone: +44 1315570598
E-mail: cpt@hanover.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.hanover.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Systems Maintenance Contract
Reference number: CR-H0334
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of the maintenance of the fire detection and extinguishing systems within the associations housing stock located throughout Scotland. This includes fire alarm, fire extinguishers, sprinklers, dry risers, disable refuge, smoke control, house reel and emergency lighting systems. The contract is being split into 2 lots.
Lot 1 covers North Scotland whilst.
Lot 2 covers North Scotland.
Tenderers can tender for 1 or both lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fire Systems Maintenance Contract — North Scotland
II.2.2) Additional CPV code(s)
50413200
31625100
31625200
35111300
44480000
44482100
31518200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
North Scotland.
II.2.4) Description of the procurement
The maintenance of the fire detection and extinguishing systems within the associations housing stock located throughout North Scotland. This includes fire alarms, fire extinguishers, sprinklers, dry risers, disables refuges, smoke control, hose reel and emergency lighting systems and for providing a reactive maintenance service.
Lot 1 covers North Scotland.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for a period of 2 years with the option to extend a further 2 periods of 1 year (a potential total contract length of 4 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Fire Systems Maintenance Contract — South Scotland
II.2.2) Additional CPV code(s)
50413200
31625100
31625200
35111300
44480000
44482100
31518200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
South Scotland.
II.2.4) Description of the procurement
The maintenance of the fire detection and extinguishing systems within the associations housing stock located throughout Scotland. This includes fire alarms, fire extinguishers, sprinklers, dry risers, disables refuges, smoke control, hose reel and emergency lighting systems and for providing a reactive maintenance service.
Lot 2 covers South of Scotland.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract will be awarded for a period of 2 years with the option to extend a further 2 x 1 year periods (a potential total contract length of 4 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4A.1 Bidders, or their nominated sub-contractors, must be members of Select and/or NICEIC; BAFE SP101 (competency of portable fire extinguisher organisations and technicals); BAFE SP203-1 (fire detection and alarm systems) and the British Automatic Fire Sprinker Association (or equivalent accreditations in country of operations).
4A.2 Where is is required, within a bidder's country of establishment, they must confirm which autorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
4C.6 Bidders must confirm that their site engineers have, or, must make a commitment to attain prior to any contract award, suitable training and provide all necessary equipment and tools for undertaking non-licensable asbestos work (refer to section EM2 in the HSE's “Asbestos Essentials” document for further details on training requirements for undertaking non-licensed tasks).
III.1.2) Economic and financial standing
List and brief description of selection criteria:
4B.2.1 Bidders will be required to have minimum yearly “specific” turnover in the business area covered by the contract for the last 3 years. In case the information concerning turnover (general or specific) is not available for the entire period required, please state the date in which the bidder was set up or started trading.
4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below.
Minimum level(s) of standards required:
4B.1.1 For Lot 1, bidders are required to have a minimum yearly “specific” turnover, in the area of fire equipment maintenance, of 90 000 GBP for the last 3 years.
For Lot 2, bidders are required to have a minimum yearly “specific” turnover, in the area of fire equipment maintenance, of 300 000 GBP for the last 3 years
4B.5.1 Insurance:
— employers (compulsory) liability insurance of a minimum of 10 000 000 GBP (10 000 000),
— public liability insurance of a minimum of 5 000 000 GBP (5 000 000),
— products liability insurance of a minimum of 5 000 000 GBP (5 000 000).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
For both lots.
4C.1.2 Bidders will be required to provide 3 examples of contracts carried out in the past 3 years which demonstrate they have experience in delivering the services as described in Part II.2.4 of the Contract Notice.
Examples provided must be for the delivery of the same or similar services and of a similar size, scope and value.
Minimum level(s) of standards required:
4C.1.2 Bidders will be required to provide 3 examples of contracts carried out in the past 3 years which demonstrate they have experience in delivering the services as described in Part II.2.4 of the Contract Notice.
Examples provided must be for the delivery of the same or similar services and of a similar size, scope and value.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/05/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
17/05/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 months prior to contract end date.
VI.3) Additional information
Quality management procedures:
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
2) Health and Safety Procedures:
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent.
Note: Organisations with fewer than 5 employees are not required by law to have a documented policy statement.
Environmental Management Systems or Standards:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=571982
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:571982)
VI.4) Procedures for review
VI.4.1) Review body
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Telephone: +44 1315570598
Fax: +44 1315577424
Internet address(es)
URL: http://www.hanover.scot
VI.5) Date of dispatch of this notice
05/04/2019