Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Albyn Housing Society Ltd
98-104 High Street, Invergordon
Ross-shire
IV18 0DL
UK
Contact person: Graeme Hamilton
Telephone: +44 1349852978
E-mail: graeme.hamilton@albyn-enterprises.co.uk
NUTS: UKM6
Internet address(es)
Main address: www.albynhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18062
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services — Tenancy Management
Reference number: AHS/INN/000388
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Albyn would like to procure a legal services provider to provide expert advice and support to its customer services teams in relation to all aspects of tenancy management and enforcement action. In particular, this provider will support Albyn in the recovery of rent, service charge and factoring arrears and in responding to anti-social behaviour. The anticipated length of contract is 4 years with the option for a 1-year extension.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
100 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79100000
79110000
79112000
79130000
79140000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Highland
II.2.4) Description of the procurement
Services will include, but are not limited to:
— working in partnership with, and on the instruction of, Albyn’s customer services teams to represent Albyn’s interests in situations where tenancy enforcement action is required,
— debt recovery action on behalf of Highland Residential’s factoring service,
— issuing legal action warning letters,
— raising court proceedings,
— representation in court,
— management and monitoring of cases in the court system,
— providing specialist advice on all areas of housing law, including social and private housing,
— providing briefings as required to Albyn’s board, senior management and staff on relevant case law and changes in legislation.
II.2.5) Award criteria
Quality criterion: Sector Knowledge and Experience
/ Weighting: 25
Quality criterion: Proposed team
/ Weighting: 20
Quality criterion: Client focus
/ Weighting: 25
Quality criterion: Delivery of results
/ Weighting: 20
Quality criterion: Sustainability and community benefit
/ Weighting: 10
Cost criterion: Price
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 154-353396
Section V: Award of contract
Contract No: AHS/INN/000388
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/11/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contractor appointed will be an organisation that has demonstrated experience, resources and competencies in delivering services of this nature. Albyn Housing Society must be satisfied that a firm so appointed will not pose an unacceptable risk. Further information may be required from bidders to determine the extent of any potential risks posed.
Bidders may be excluded from this procurement process if they are in any of the situations referred to in regulations 8 and 9 of the Procurement (Scotland) regulations 2016.
Bidders may be excluded from the procurement procedure in cases of:
— serious misrepresentation in filling in the ESPD,
— serious misrepresentation of, or withholding, the information required for the verifications of the absence of grounds for exclusion,
— serious misrepresentation of the fulfilment of the selection criteria,
— where the bidder is unable to submit relevant supporting documents.
Bidders responses to the ESPD will be assessed on the basis of:
2A.1 - 2D1.1: information only;
3A - 4C.8.2: pass/fail;
4C.10: information only;
4D.1 - 4D2.2: pass/fail.
(SC Ref:580098).
VI.4) Procedures for review
VI.4.1) Review body
Albyn Housing Society Ltd
98-104 High Street, Invergordon
Ross-shire
IV18 0DL
UK
Telephone: +44 1349852978
Internet address(es)
URL: www.albynhousing.org.uk
VI.5) Date of dispatch of this notice
08/04/2019