Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Leeds
Purchasing Office, 29 - 31 Cromer Terrace
Leeds
LS2 9JU
UK
Contact person: Richard Trimble
Telephone: +44 1133437534
E-mail: r.trimble@adm.leeds.ac.uk
Fax: +44 1133431036
NUTS: UKE42
Internet address(es)
Main address: www.leeds.ac.uk/purchasing
Address of the buyer profile: www.leeds.ac.uk/purchasing
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs and Planned Projects) for Residential Facilities at the University of Leeds
Reference number: Z/2323
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
You are invited to submit a tender for the provision of building maintenance services (planned preventive maintenance, reactive repairs and planned projects) for residential facilities at the University of Leeds to the department of facilities directorate at the University of Leeds.
The requirement is in either a single lot or 2 lots. Tenderers must submit prices for each of the following:
— Lot 1: All Residential Properties as Set out in the Service Matrix,
— Lot 2: A Proportion of Residential Properties as Set out in the Service Matrix,
— Lot 3: A Proportion of Residential Properties as Set out in the Service Matrix.
The University of Leeds will award the contract as follows:
Lot 1: awarded to a single tenderer
or
Lots 2 and 3: each awarded to separate tenderers
Contract length: 2 + 1 + 1. The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
12 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: All Residential Properties as Set out in the Service Matrix
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
The University of Leeds needs to utilise the restricted procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that tenderers meet minimum levels of suitability. All tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria
Quality criterion: 1. Facilities management services — organisation and operational methods
/ Weighting: 12
Quality criterion: 2. Facilities management services – systems and procedures
/ Weighting: 11
Quality criterion: 3. Training and qualifications
/ Weighting: 4
Quality criterion: 4. Supply chain
/ Weighting: 7
Quality criterion: 5. Reporting, recording and monitoring
/ Weighting: 9
Quality criterion: 6. Occupied premises — conduct, appearance and operating
/ Weighting: 9
Quality criterion: 7. Health and safety
/ Weighting: 5
Quality criterion: 8a. Sustainability
/ Weighting: 4
Quality criterion: 8b. Sustainability
/ Weighting: 4
Quality criterion: 9. Customer Satisfaction and Key Performance Indicators (KPIs)
/ Weighting: 7
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: A Proportion of Residential Properties as Set out in the Service Matrix
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that tenderers meet minimum levels of suitability. All tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: A Proportion of Residential Properties as Set out in the Service Matrix
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that tenderers meet minimum levels of suitability. All tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Title: Lot 1: All Residential Properties as Set out in the Service Matrix
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/02/2019
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 15
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Graham Asset Management Ltd T/a Graham
5 Ballygowan Road, Hillsborough
County Down
BT26 6HX
UK
Telephone: +44 2890684586
E-mail: info@graham.co.uk
NUTS: UKN06
Internet address(es)
URL: https://www.graham.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
13 090 000.00
GBP
/ Highest offer:
20 744 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: A proportion of Residential Properties as Set out in the Service Matrix
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 3
Title: A Proportion of Residential Properties as Set out in the Service Matrix
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. GO Reference: GO-201948-PRO-14777959.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: http://www.justice.gov.uk
VI.5) Date of dispatch of this notice
08/04/2019