Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Council of the Borough of Kirklees
High Street
Huddersfield, West Yorkshire
HD1 2NF
UK
Contact person: Judith Anderson
Telephone: +44 1484221000
E-mail: judith.anderson@kirklees.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.kirklees.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
Reference number: KMCPRP-109
II.1.2) Main CPV code
34115200
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority intends to establish a Dynamic Purchasing System (“DPS”) for the provision of passenger transport services (“the Service” or “Services”) under which interested economic operators can become eligible to bid to provide specific service contracts or “Routes”.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
748 550.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
34115200
34120000
63000000
60000000
60100000
60130000
60140000
60170000
II.2.3) Place of performance
NUTS code:
UKE44
Main site or place of performance:
Kirklees
II.2.4) Description of the procurement
The Council is responsible for arranging home to school transport to schools and colleges for children and young people with Special Education Needs (SEN) and disabilities. In addition, the Council also arranges transport for respite/short breaks and for adults to attend local day centres. Overall the service comprises over 400 000 journeys annually.
The Council’s Home to school transport service employs approximately 130 passenger assistants who ensure that children and adults are safely and comfortably transported to various locations within, and on occasions outside, the Kirklees District.
The Council must secure continued provision of these services and has established the DPS to enable all types of relevant businesses to apply to be admitted to an approved list of operators, members of which shall be invited from time to time to compete for the award of specific contracts to supply these services.
The services comprise of the following requirements:
(a) route transportation of children/adults/passenger assistants to schools, colleges and day centre locations and other venues, and either back home again or to another designated point as specifically set out in each route sheet/ instruction;
(b) interim cover of new journeys which are likely to continue for some time and which may eventually be converted into routes at the discretion of the Council;
(c) emergency provision for urgent service requirements at short notice;
(d) ad-hoc provision for occasional service requirements.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Stated values are estimates and the Contracting Authority shall not be bound by such estimates nor should these be interpreted as an undertaking to purchase any services. It is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any of the economic operators admitted to the DPS will in fact enter into any specific contracts.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
A dynamic purchasing system was set up
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 099-226215
Section V: Award of contract
Contract No: FC005-TP314-TP315
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atif Mukhtar
Huddersfield
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 23 925.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP302-TP318-TP321-TP323-TP325-TP328-TP329-TP332-TP334-TP335-TP339-TP340-TP341-TP343
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fenay Bridge Taxis
Huddersfield
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 298 925.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP310-TP311-TP333-TP342
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Metro Cars
Huddersfield
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 67 375.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP303-TP304-TP306-TP312-TP313-TP316-TP320-TP324-TP327-TP330
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mount Taxis
Huddersfield
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 129 525.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP338-TP344
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakwell (UK) Ltd
Birstall
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 46 750.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP337
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Odyssey Travel
Dewsbury
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 250.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP309-TP317
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Piphill Cars
Huddersfield
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 24 288.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP308
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rex Radio Cars
Dewsbury
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 18 700.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: FC005-TP307-TP319-TP322-TP326-TP331-TP336-TP305
Title: KMCPRP-109 Dynamic Purchasing System for the Provision of Passenger Transport Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Salmon Cars
Huddersfield
UK
NUTS: UKE44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 108 812.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The DPS commenced on 1.6.2018 for a period of two (2) years up to 31.5.2020, with a provision to extend the DPS for up to three (3) further one (1) year periods (the “DPS Period”), and therefore the time limit for receipt of requests to participate is 31.5.2023 (subject to all extensions being taken). However, in order to be considered for the first round of further competitions placed under the DPS, the initial deadline for the receipt of requests to participation was Monday 2.7.2018 at 13:00 GMT and had to include all supporting documents as required by the request to participate documents.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
N/A
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Economic operators who are unsuccessful at the SQ stage shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the application to join the DPS was unsuccessful. If an economic operator requires any additional information following this initial de-briefing,this should be requested from the address at Section I.1 of this Notice. If an appeal regarding the decision to award a position on the DPS has not been successfully resolved, then the Public Contracts Regulations 2015(SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages,make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract to be shortened. If however the contract has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.
VI.5) Date of dispatch of this notice
08/04/2019