Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northampton Primary Academy Trust
Headlands Primary School, Bushland Road
Northampton
NN3 2NS
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF2
Internet address(es)
Main address: https://npatschools.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmuspartnership.co.uk/sq/npat/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Northampton Primary Academy Trust — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Northampton Primary Academy Trust (NPAT) was formed in 2012 by a group of Northampton Schools who believed that by working together, they could achieve something truly special for children across Northampton Town. The NPAT Partnership was created from a group of 5 founder schools, and now consists of eleven schools with over 4 200 children and 782 staff.
The partnership is built on the principle of synergy; that a collaboration of vibrant and successful schools ensures that we can achieve collectively what a single school couldn’t achieve alone. NPAT improves our schools using collaboration and innovation through partnership working that brings together children, parents, teachers and school leaders.
NPAT is driven by a vision of innovation, high aspiration and achievement, and a commitment to sport and the arts. This approach is encapsulated in our vision:
“Achieving Extraordinary Things”.
II.1.5) Estimated total value
Value excluding VAT:
5 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
See II.2.4) Description of the procurement
Northamptonshire
UNITED KINGDOM.
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for Northampton Primary Academy Trust at the following locations:
— Abington Vale Primary School,
— Blackthorn Primary School,
— East Hunsbury Primary School,
— Ecton Brook Primary School,
— Headlands Primary School,
— Lings Primary School,
— Rectory Farm Primary School,
— Simon de Senlis Primary School,
— Thorplands Primary School and Nursery,
— Upton Meadows Primary School,
— Weston Favell CE Primary School.
The contract covers the scope for the provision of all catering services at each of the above schools, which also includes all hospitality and free issue requirements.
The successful supplier will be expected to source all fresh produce on a local basis, especially fresh meat, bakery and fruit and vegetables.
The emphasis for this service is on achieving “best value” and the successful Supplier will be expected to demonstrate innovation, flexibility and commercialism.
The contract being offered commences on 1.11.2019 for an initial 3-year period and will operate on a fixed cost basis.
Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of 9 000,00 GBP plus VAT. This fee will be invoiced immediately after the 10 day standstill period ends w/c 30.9.2019. To ensure transparency, you will clearly show within your management fee a breakdown of this consultancy fee, over the length of the contract. The total fee will be paid by the successful supplier, in full to The Litmus Partnership, by no later than Monday 28.10.2019.
The approximate current value of this contract is c. 1 150 000 GBP p.a.
It is anticipated that the number of schools in Northampton Primary Academy Trust may continue to grow during the course of this contract. The provision of catering services to these schools when they have joined will fall under the scope of this contract if required. The successful supplier will be expected to provide the catering services at these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2019
End:
31/10/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/05/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/06/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which Contract/Notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/npat/
The closing date for receipt of the selection questionnaire is 17.5.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Northampton Primary Academy Trust
Northampton
UK
VI.5) Date of dispatch of this notice
12/04/2019