Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Contact person: Andrew Bird — Head of Recycling and Waste
Telephone: +44 1782717717
E-mail: andrew.bird@newcastle-staffs.gov.uk
Fax: +44 1782711032
NUTS: UKG
Internet address(es)
Main address: http://www.newcastle-staffs.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
I.1) Name and addresses
Lichfield District Council
Lichfield
UK
E-mail: procurement@lichfielddc.gov.uk
NUTS: UKG
Internet address(es)
Main address: www.lichfielddc.gov.uk/Home.aspx
I.1) Name and addresses
Tamworth Borough Council
Tamworth
B79 7BZ
UK
E-mail: procurement@tamworth.gov.uk
NUTS: UKG
Internet address(es)
Main address: https://www.tamworth.gov.uk/
I.1) Name and addresses
East Staffordshire Borough Council
East Staffordshire
UK
E-mail: procurement@eaststaffsbc.gov.uk
NUTS: UKG
Internet address(es)
Main address: http://www.eaststaffsbc.gov.uk/
I.1) Name and addresses
South Staffordshire Council
Codsall
UK
E-mail: procurement@sstaffs.gov.uk
NUTS: UKG
Internet address(es)
Main address: https://www.sstaffs.gov.uk/
I.1) Name and addresses
Borough Council of Newcastle-under-Lyme
Newcastle-under-Lyme
UK
E-mail: andrew.bird@newcastle-staffs.gov.uk
NUTS: UKG
Internet address(es)
Main address: https://www.newcastle-staffs.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
Newcastle-under-Lyme Borough Council.
Tamworth Borough Council.
Lichfield District Council.
East Staffordshire Borough Council.
South Staffordshire Council.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Garden Waste Stickers and Supporting Services
II.1.2) Main CPV code
79824000
II.1.3) Type of contract
Services
II.1.4) Short description
Collaborating Councils are seeking a provider for the following goods and services:
— permit stickers.
For each of its relevant customer the Council’s require the following:
1) A5 high tack sticker (weather and scratch proof) to be printed with customer address, ref number and artwork as supplied by the Contracting Authorities, with instructions for customers printed on reverse of the sticker — as supplied by the Contracting Authorities.
Further details can be found in the invitation to tender documents.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79824000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Newcastle-under-Lyme, Lichfield, Tamworth, East Staffordshire, South Staffordshire.
II.2.4) Description of the procurement
Collaborating Councils are seeking a provider for the following goods and services:
— permit stickers.
For each of its relevant customer the Council’s require the following:
1) A5 high tack sticker (weather and scratch proof) to be printed with customer address, ref. number and artwork as supplied by the Contracting Authorities, with instructions for customers printed on reverse of the sticker — as supplied by the Contracting Authorities;
2) C5 window envelope with artwork as supplied by the Contracting Authorities and franking mark for postage;
3) A4 covering welcome letter to be printed with artwork supplied by the Contracting Authorities. The letter is a standard format and is not personalised;
4) 2nd class postage to each address;
5) All the above to be carried out on a daily basis. Each delivery of service will issue stickers for address data uploaded from each Council;
6) Additional pick and pack may be scheduled by request of the Contracting Authorities.
Cloud portal:
7) Cloud management system required to manage customer garden bin stickers;
8) The Contracting Authorities to upload customer addresses (Excel Spreadsheet) on a weekly basis to a Cloud Portal;
9) Cloud Portal to feature SLL Certificate and Encryption for when addresses are uploaded by Contracting Authorities;
10) Password protection with secure database storage and user update logging;
11) Contracting Authorities staff to have access to cloud portal to monitor “live” progress of customers permits — showing dispatch or print queue status;
12) Contracting Authorities call-centre staff to have “read only” access to portal to answer customer queries;
13) Contracting Authorities do want to list all the information they require on the system for a belt and braces approach i.e. address, permit number, date of printing and postage, etc.;
14) Contracting Authorities waste team to have edit access to portal;
15) Monthly reports/invoicing;
16) Process to address complaints of non-receipt of permits.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contained within the invitation to tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 214-490485
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/05/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/10/2019
IV.2.7) Conditions for opening of tenders
Date:
20/05/2019
Local time: 12:00
Place:
The Borough Council of Newcastle-under-Lyme.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=214601
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:214601)
VI.4) Procedures for review
VI.4.1) Review body
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Telephone: +44 1782717717
Fax: +44 1782711032
Internet address(es)
URL: http://www.newcastle-staffs.gov.uk/
VI.5) Date of dispatch of this notice
16/04/2019