Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
UK
E-mail: john.porter@ros.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ros.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00366
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Project Management Services 2019-22
Reference number: CNTR0011303
II.1.2) Main CPV code
72224000
II.1.3) Type of contract
Services
II.1.4) Short description
Registers of Scotland (RoS) seek to award a single supplier Framework Agreement — from which we will call-off from as required — for the provision of project management services for our ongoing programme of fit-out works at our Edinburgh building.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72224000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Registers of Scotland, Meadowbank House, 153 London Road, Edinburgh, EH8 7AU.
II.2.4) Description of the procurement
1.1) Registers of Scotland (RoS) seek to award a single supplier Framework Agreement for provision of a range of project management services in support of our planned programme of refurbishment at our Meadowbank House (MBH) building.
1.2) RoS are committed to implementing smart working principles in all aspects of the business, including working practices, technology, culture and the physical office environment, embracing the principles of PAS3000:2015.
1.3) In support of the above, a phased refurbishment will be undertaken at MBH to reconfigure the premises, providing flexible accommodation to support the changes in activities which will be undertaken by employees in line with RoS business strategy, smart working principles and in particular our digital transformation project.
1.4) It is anticipated that the fit-out works commissioned under the refurbishment programme will provide an excellent working environment together with innovative design and efficient use of space.
1.5) The services that shall be provided by the appointed supplier under this agreement will support RoS in the delivery of a range of types of construction projects and/or fitting out works. Projects may include traditional to modular forms of construction and may include, but not limited to:
— refurbishment,
— alteration/extension,
— maintenance works/programmes,
— replacement of plant.
1.6) RoS, shall actively manage the resulting Agreement, key activities including: contract review meetings; KPI management and analysis of management information provided.
II.2.5) Award criteria
Criteria below:
Quality criterion: PM services proposal
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/05/2019
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2019
IV.2.7) Conditions for opening of tenders
Date:
17/05/2019
Local time: 11:00
Place:
Edinburgh.
Information about authorised persons and opening procedure:
Tender administration will be handled by RoS Procurement Team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=580937
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:580937)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=580937
VI.4) Procedures for review
VI.4.1) Review body
Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
UK
Telephone: +44 1315283768
Internet address(es)
URL: http://www.ros.gov.uk
VI.5) Date of dispatch of this notice
15/04/2019