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II.1.1) Title
SWBH Framework Agreement for Hard FM
Reference number: 21454
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
The Trust wishes to establish a Framework Agreement through the competitive dialogue process for the provision of hard facilities management services/works and planned refurbishment works. The Framework Agreement is divided into 4 lots:
1) Early involvement services;
2) Facilities management services for the newly built Midland Metropolitan hospital;
3) Facilities management for the Trust's retained estate FM; and
4) Planned works for the retained estate.
The Trust intends to award the Framework Agreement to 2 contractors (but reserves the right to award to a single supplier). Contractors must bid for and be appointed to the Framework for all 4 lots. The Trust intends to award Lots 1-3 to the same supplier (the highest ranked) and Lot 4 call-off contracts will be awarded following a mini-competitions between the suppliers.
II.1.5) Estimated total value
Value excluding VAT:
120 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Contractors must bid for all 4 lots. A single SQ response and tender submission is required in relation to all 4 lots. Contractors will be evaluated across all 4 lots in order to give an overall score and the contractor(s) with the most advantageous tender overall will be appointed to the framework in relation to all 4 lots.
Lot No: 1
II.2.1) Title
Early Involement Services
II.2.2) Additional CPV code(s)
50700000
71310000
79993000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Under Lot 1 the Trust requires the successful contractor to carry out early contractor involvement services in relation to the facilities management issues arising during the construction stage of the Midland Metropolitan Hospital and asset services in relation to the Trust's retained estates.
The Trust requires an FM Contractor to provide mobilisation services relating to the Hard Facilities Management (FM) Services required within Lot 2 and Lot 3 services. The mobilisation services will include establishing all the necessary systems, processes and procedures, along with setting up the helpdesk and CAFM system, providing staff training and supporting with the development of decant plans in preparation for services commencement.
The FM Contractor will also provide technical maintenance advice and support to the Trust in relation to the new acute hospital “the Midland Metropolitan Hospital” by participating in design and procurement meetings, site inspections, snagging, testing and commissioning, and advising on both Hard and Soft FM interface issues, and this could include procuring the asset tagging of building components, plant, systems and equipment.
The FM Contractor will also procure further surveys relating to the retained estate within Lot 3 such that the necessary graphical and non-graphical information is available to maintain the buildings, plants, systems and equipment.
The Trust has chosen the competitive dialogue procedure and has defined its requirements but intends to explore during dialogue with bidders their solutions which can add value and improve the requirements and service delivery.
The contract for Lot 1 will be the NEC Professional Services Contract.
Services will commence in approximately October 2019 and continue for a period of approximately 26 months.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
As detailed in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Potential contractors must bid for all 4 lots. A single SQ Response and tender is required in relation to all 4 lots. Contractors will be evaluated across all 4 lots in order to give an overall score and the contractor(s) with the most economically advantageous tender overall will be appointed to the Framework in relation to all 4 lots.
Estimated value for Lot 1 is 2 500 000 GBP.
Lot No: 2
II.2.1) Title
SWBH Retained Estate FM
II.2.2) Additional CPV code(s)
50324200
50531200
50532000
50700000
50800000
71315100
II.2.3) Place of performance
NUTS code:
UKG3
II.2.4) Description of the procurement
Under Lot 2 the Trust requires the successful contractor to provide hard facilities management services in relation to the newly constructed Midland Metropolitan Hospital.
The Trust requires an FM Contractor to provide Hard Facilities Management (FM) Services to a new acute hospital “the Midland Metropolitan Hospital” with a gross internal area of c.90,000 m2, located in Birmingham, UK. The services are required 24 hours a day, 365(6) per year and will include, Helpdesk and CAFM services, Estates and ground maintenance, utilities and energy management services, pest control services and network infrastructure services.
The Trust is considering both semi-comprehensive and fully-comprehensive planned and corrective maintenance options, including lifecycle renewal of building fabric, engineering plant and systems, equipment, grounds and gardens to ensure the services are delivered in an efficient, effective manner that provides value for money.
Service provision will be linked to a payment mechanism and performance KPIs, with financial deductions associated with poor performance and unavailability of the facilities.
The Trust has chosen the competitive dialogue procedure and has defined its requirements but intends to explore during dialogue with bidders their solutions which can add value and improve the requirements and service delivery.
The contract for Lot 2 will be bespoke facilities management contract; TUPE will apply to Lot 2.
Services will commence in approximately January 2022 and continue for a period of 5 years with the right for the Trust to extend the contract for up to 5 years (in intervals of not less than 12 months) giving a maximum total duration of 10 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
5-year initial term. Trust has the right to extend for an additional 5 years (in increments of not less than 12 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Potential contractors must bid for all 4 lots. A single SQ Response and tender is required in relation to all 4 lots. Contractors will be evaluated across all 4 lots in order to give an overall score and the contractor(s) with the most economically advantageous tender overall will be appointed to the Framework in relation to all 4 lots.The estimated value for Lot 2 is 51 000 000 GBP.
Lot No: 3
II.2.1) Title
SWBH Retained Estate FM
II.2.2) Additional CPV code(s)
50324200
50531200
50532000
50700000
50800000
71315100
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Under Lot 3 the Trust requires the successful contractor to provide hard facilities management services in relation to its retained estate (all of the Trust's estate other than the Midland Metropolitan Hospital which is covered by Lot 2). The Trust's estate may be reviewed during the term of the call-off contract.
The Trust requires an FM Contractor to provide Hard Facilities Management (FM) Services to the Trusts retained estate at 4 locations in Birmingham, UK, these include Sandwell General Hospital, City Hospital, Rowley Regis Hospital and Leosowes Intermediate Care Centre with a gross internal area of c.155,000 m2. The services are required 24 hours a day, 365(6) per year and will include, Helpdesk and CAFM services, estates and ground maintenance, utilities and energy management services, pest control services and network infrastructure services.
The Trust is considering labour only, semi-comprehensive and fully-comprehensive planned and corrective maintenance options for maintaining the building fabric, engineering plant and systems, equipment, grounds and gardens to ensure the services are delivered in an efficient, effective manner that provides value for money. Lifecycle renewal will be a requirement, but based upon priority, profile, expenditure and procedures advised by the Trust.
Service provision will be linked to a payment mechanism and performance KPIs, with financial deductions associated with poor performance. There will be no unavailability mechanism applicable to the retained estates until such time that the facilities are upgraded as part of Lot 4.
The Trust has chosen the competitive dialogue procedure and has defined its requirements but intends to explore during dialogue with bidders their solutions which can add value and improve the requirements and service delivery.
The contract for Lot 3 will be bespoke facilities management contract; TUPE will apply to Lot 3.
Services will commence in approximately April 2021 and continue for a period of 5 years and 8 months, with the right for the Trust to extend the contract for up to 5 years (in intervals of not less than 12 months) giving a total maximum duration of 10 years and 8 months.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
42 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
As detailed in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
5-year and 8 months initial term. Trust has the right to extend for an additional 5 years (in increments of not less than 12 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Potential contractors must bid for all 4 lots. A single SQ Response and tender is required in relation to all 4 lots.Contractors will be evaluated across all 4 lots in order to give an overall score and the contractor(s) with the most economically advantageous tender overall will be appointed to the framework in relation to all 4 lots.The estimated value for Lot 3 is 42 600 000 GBP.
Lot No: 4
II.2.1) Title
Planned Works
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Under Lot 4 the Trust requires the successful contractor to provide planned works in relation to the Trust's estate.The Trust's estate may be reviewed during the term of the Framework Agreement. Planned works may have a value between 100 000 GBP and 1 000 000 GBP. A separate call-off contract will be entered into in relation to each “package” of planned works.
The Trust requires an FM Contractor to provide a range of construction activities across the Trust estate relating to statutory compliance backlog maintenance, lifecycle renewal,building reconfiguration and refurbishments work.
The contract for Lot 4 will be NEC4 Engineering and construction contract July 2017 Edition, Option A or Option C
call-off contracts can be entered into at any time during the 4-year term of the Framework Agreement and each call-off contract will run for an appropriate period to reflect the package of planned works.
Contracts with a value up to and including 50 000 GBP will be awarded to the top-ranking framework participant (with the right to move to the second placed framework participant in certain circumstances). Contracts with a value over 50 000 GBP may be awarded following a mini-competition between the 2 framework participants.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
24 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
As detailed in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Potential contractors must bid for all 4 lots. A single SQ Response and tender is required in relation to all 4 lots.
Contractors will be evaluated across all 4 lots in order to give an overall score and the contractor(s) with the most economically advantageous tender overall will be appointed to the framework in relation to all 4 lots. The estimated value for Lot 4 is 24 000 000 GBP.
The procurement process will be conducted electronically using an online portal system for all communications (including clarifications raised, clarification responses, general communication and tender submission).
The Trust has chosen to use BravoSolution to manage the on-line procurement process for the contract. BravoSolution is a provider of eTendering software used extensively in the UK Public Sector for major capital investment and other procurement projects.
Tenderers must submit all documents comprising the tender electronically via the BravoSolution, the address of which is www.nhssourcing.co.uk/web/login.shtml (“the Portal”).
To assist the process for the return of your tender via the Portal, tenderers are required to register on the portal using the “Register Here” link.
Once registered the tenderer will be able to access the portal and current versions of the procurement documents (which the Trust may update throughout the process) comprising: