Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Contact person: Sean Skelton
Telephone: +44 3033333000
E-mail: sean.skelton@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Waste Treatment and Disposal Services (Reception Facilities)
Reference number: DGT/1019/18
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council seeking the provision of a suitably permitted or licenced waste reception, treatment and disposal facility as described in each lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
625 204.69
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Reception, Treatment and Disposal of Bulky Waste
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Bulky Waste. The facility must be within 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Deliveries to the reception faciity will include material collected by the Council's bulky collection service and/or skip services, including bulky and small mixed material aggregated at Household Waste Recycling Centres (HWRC) or other bulking point(s) in a mixed form. Material is likely to include large household or commercial items such as furniture, mattresses, carpets, mixed garden waste and items from DIY-type construction operations. Material may include arisings from building maintenance, housing clearance/refurbishment, roads, grounds maintenance, litter picking, flytipping, site clearance, country parks, education and other Authority services and commercial customers. Collection of bulked. Additional material arisings could include wood, plastic, metal, glass, tiles and ceramics.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Reception, Treatment and disposal of Green Waste
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Green Waste. The facility must be with 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Deliveries to the reception faciity will include material generated by the Council's Parks & Gardens/Communities service and household green waste from the Council’s HWRCs. Treatments solution should be compliant with and verifiable to BSI PAS 100 standard (British Standards Institution's Publically Available Specification)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Treatment of Paper, Cardboard, News and PAMs (separate and/or mixed)
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
UK
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Paper and Cardboard materials. The facility must be within 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Deliveries to the reception faciity will include paper and cardboard, liable to be collected in line with PAS 105 Specification for paper waste and comprising of the following broad description: - Mixed paper and board. A mixture of various grades of paper and board, without restriction on short fibre content, unsorted, with unusable materials removed. Cardboard liable to be collected in line with PAS 105 Specification for paper waste and comprising the following broad description:- OCC (Old Corrugated Cardboard). Used boxes and sheets of corrugated board of various qualities. News and PAMs liable to be collected in line with PAS 105 Specification for paper waste and comprising the following broad description:- News and PAMs (Periodicals and Magazines). Material may be sorted and unsorted.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Reception, Treatment and Disposal of Commercial Co-mingled Recyclates
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Co-mingled Recyclable Waste. The facility must be within 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Deliveries to the reception faciity will include co-mingled recyclates consisting of loose paper and cardboard with cans and plastic bottles in "survival bags", liable to be collected in line with PAS 105 Specification for paper waste and comprising of the following broad description: - Mixed paper and board. A mixture of various grades of paper and board, without restriction on short fibre content, unsorted, with unusable materials removed. Cardboard liable to be collected in line with PAS 105 Specification for paper waste and comprising the following broad description:- OCC (Old Corrugated Cardboard). Used boxes and sheets of corrugated board of various qualities. News and PAMs liable to be collected in line with PAS 105 Specification for paper waste and comprising the following broad description:- News and PAMs (Periodicals and Magazines). Food & drinks cans and mixed plastic bottles. Material may be sorted and unsorted
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Reception, Treatment and Disposal of mixed plastic bottles
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
UK
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Mixed Plastic Bottles. The facility must be within 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Deliveries to the reception faciity may be bulk articulated vehicles, rigid body vehicles or direct delivered in skips from HWRCs.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Reception, Treatment and Disposal of Inert Waste and Rubble
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
This Lot is seeking the provision of two suitably permitted or licenced waste reception facilities to receive Inert Waste and Rubble materials. We are seeking one facility within 8km of Dumfries town centre and a separate facility within 30km of Annan town centre. Upon receipt of the waste the service provider(s) must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Deliveries to the reception faciities will consist of Inert Waste and/or Rubble & Soil. Materials arising via this Lot are likely to include, but are not limited to, materials such as brick, stone, rubble, hardcore, concrete, clay, sand, soil, tiles, glass, crockery and ceramics.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Treatment and disposal of Asbestos
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
UK
II.2.4) Description of the procurement
This Lot is seeking the provision of two suitably permitted or licenced waste reception facilities to receive Asbestos Waste. We are seeking one facility within 30km of Dumfries town centre a separtate facility within 45km of Stranraer town centre. Upon receipt of the waste the service provider(s) must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Treatment of Shredded and Non-Shredded Wood
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Wood Waste. The facility must be within 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. This lot is for wood of varying types, but typically it will be unshredded. Material is likely to come predominately from Household Waste Recycling Centres and possibly other Council premises or operations. Material may be sorted or unsorted. There is no guarantee that waste wood will meet PAS104 or PAS111 standards. It is recognised therefore that both low grade, (suitable for some processing and power and heat generation) and high grade (as per PAS104) may be encountered. Materials likely to be included within scope are MDF, Chipboard, Plywood and/or Blockboard
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Treatment and disposal of Street Sweepings (grit and fines) – may contain mixed waste
II.2.2) Additional CPV code(s)
90510000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
This Lot is seeking the provision of a suitably permitted or licenced waste reception facility to receive Street Sweepings. The facility must be within 8km of Dumfries town centre. Upon receipt of the waste the service provider must ensure that it is stored, transported, treated and disposed of properly and in accordance with all applicable laws, permissions, consents, licences, permits and the waste duty of care requirements. Street Sweepings – i.e. detritus from street sweeping operations deposited direct from the street sweeper vehicle or in a skip. Some deliveries of street sweepings will contain mixed waste from litter bin arisings.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
Due to the termination of Dumfries and Galloway Council's current Waste PFI contract normal procurement timescales are impractical to allow continued service delivery and to prevent issues to public health. As such the Council has opted to use the open Accelerated procedure.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 228-521840
Section V: Award of contract
Lot No: 1
Title: Reception, Treatment and Disposal of Bulky Waste
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 297 132.30
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Reception, Treatment and Disposal of Green Waste
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 148 579.20
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Treatment of Paper, Cardboard, News and PAMs (separate and/or mixed)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 870.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Reception, Treatment and Disposal of Commercial Co-mingled Recyclates
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 5
Title: Reception, Treatment and Disposal of Mixed Plastic Bottles
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 924.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Reception, Treatment and Disposal of Inert Waste and Rubble
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 34 452.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Treatment and Disposal of Asbestos
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 8
Title: Treatment of Shredded and Non-Shredded Wood
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 68 043.25
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Title: Treatment and Disposal of Street Sweepings (Grit and Fines) – may contain Mixed Waste
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakbank Waste Management Ltd
Mosspark, Annan Road, Dumfries
Dumfries
DG1 4PH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 66 203.94
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:581025)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Telephone: +44 1387260612
Internet address(es)
URL: http://www.dumgal.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
He Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the contract has been concluded in breach of the Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.
VI.5) Date of dispatch of this notice
16/04/2019