Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southern Housing Group
Fleet House, 59-61 Clerkenwell Road
London
EC1M 5LA
UK
Contact person: Gabriel Otubambo
E-mail: contracts@shgroup.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.delta-esourcing.com/delta/
Address of the buyer profile: www.shgroup.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-London:-Pension-services./8583J27KE6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pension Administration, Actuarial, Investment Consulting and Scheme Secretarial Services
II.1.2) Main CPV code
66520000
II.1.3) Type of contract
Services
II.1.4) Short description
— a comprehensive pensions administration service and maintenance of comprehensive central records embracing active, deferred and pensioner members, deaths (including organising claiming of insured death benefits), transfers in and out, retirements, early retirements, annual renewal and issue of member benefit statements, AVCs (calculated on a monthly basis and unitised; liaison with pension payroll accordingly; instructing AVC provider on Trustee’s behalf), calculation of pension increases, special benefits etc (including notification to members), provision and maintenance of an up to date administration manual,
— provide online access for members, detail relevant information in their pension and benefits,
— quarterly administration report including demonstration of achievement of agreed SLAs (Service Level Agreements) and including average SLAs plus including reference to the Pension Regulator’s data cleaning requirements,
— retirement annuity bureau facility,
— attendance and part.
II.1.5) Estimated total value
Value excluding VAT:
720 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
The Trustees wish to establish a Contract for the provision of pension administration, actuarial, investment consulting and scheme secretarial services.
The contract is not being divided into lots as the Authority believes that the contract will be best delivered and managed by a single economic operator. The introduction of Lots would introduce the need for higher internal resource. The Trustees also believe that they will achieve better value for money by appointing a single economic operator.
The provider will be managing the final salary pension plan, which is split into 2 closed defined pension schemes.
The 1964 Southern Housing Group Pension Plan section is the historic pension scheme with 37 active members which is now closed to new entrants. There are both contributing and non-contributing members of the scheme. The scheme also has 284 deferred members and 156 pensioners, and at its current Triennial Valuation as at 31.3.2018, its assets were valued at 45 000 000 GBP.
The 2017 Southern Housing Group Pension Plan section is a section which is closed to new entrants and which came into existence following the group transferring out of the Social Housing Pensions Scheme (SHPS) in September 2017, with 20 active members. There are both contributing and non-contributing members of the scheme. The scheme also has 153 deferred members and 257 pensioners, and at its current triennial valuation as at 31.3.2018, its assets were valued at 17 800 000 GBP.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method statement questions
/ Weighting: 50 %
Quality criterion: Interview and presentation
/ Weighting: 10 %
Cost criterion: Pricing schedule
/ Weighting: 40 %
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is for an initial period of 5 years (60 months) extendable by 5 years (60 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/8583J27KE6
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/06/2019
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/06/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 60 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. GO Reference: GO-2019423-PRO-14827670
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
The Strand
London
WC2 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK
Telephone: +44 2075366000
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
Telephone: +44 2072761234
VI.5) Date of dispatch of this notice
23/04/2019