Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Energy Technical Services
4 Taymouth Terrace
Carnoustie
DD7 7JW
UK
Telephone: +44 1241855280
E-mail: malcolm@etsgas.co.uk
NUTS: UKM
Internet address(es)
Main address: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23903
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23903
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23903
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23903
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing and Reactive Maintenance Contract
Reference number: ETS/04/19/ CHA
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Gas servicing and maintenance contract including 24/7 out of hours service — public holidays included.
II.1.5) Estimated total value
Value excluding VAT:
1 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09121200
39715200
II.2.3) Place of performance
NUTS code:
UKM77
UKM81
UKM62
UKM71
UKM72
Main site or place of performance:
Tayside including Perth and Dundee and surrounding areas.
II.2.4) Description of the procurement
Servicing and maintenance to gas heating systems throughout the clients area. Out of hours emergency service included.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Quality criterion: Price
/ Weighting: 30
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
1 250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month plus 12-month extension possible at the discretion of the client based on performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The bidder must be Gas Safe registered as shall be all engineers and supervisory staff involved on the contract. They shall have qualifications to allow working on the full range of appliances and equipment found in domestic properties.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to section 4 of the ESPD
The bidder should complete Section 4B.1.1. and section 4B.2.1 detailing last 3 years. The Association may ask the bidder to submit accounts to confirm their declaration.
4B.5.1 Employers Liability Insurance of 10 000 000 GBP required.
4B.5.2 Public Liability Insurance of 5 000 000 GBP required.
4B.5.2 Professional Indemnity Insurance of 1 000 000 GBP required.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The contractor must have the ability to perform contracts of the scope, size and nature similar to the Works as described in the ITT contract documents.
The bidder must be able to provide a call handling facility 24 per day 7 days per week.
The bidder shall be Gas safe registered and engineers and supervisors shall be suitably qualified.
Quality Assurance schemes — the bidder should hold UKAS (or equivalent) independent compliance with BS EN ISO9001 and BS OHSAS 18001 or equivalent or have within the last 12 months successfully met the assessment requirements of a construction related scheme in membership of the Safety Schemes in Procurement (SSIP). If no certification available then specify other means of proof relating to the Quality Assurance schemes.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Gas Safe Registered.
III.2.2) Contract performance conditions
Key Performance Indicators.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/06/2019
Local time: 12:00
Place:
Offices of CHA.
Information about authorised persons and opening procedure:
Malcolm McIntosh will unlock the box.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=581453
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:581453).
VI.4) Procedures for review
VI.4.1) Review body
Caledonia Housing Association
5 South St Johns Square
Perth
PH1
UK
E-mail: GrantKaye@caledoniaha.co.uk
VI.5) Date of dispatch of this notice
24/04/2019