Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UK Research and Innovation (UKRI)
Polaris House, North Star Avenue, Swindon
Swindon
SN2 1FL
UK
Contact person: Ben Oborne
E-mail: Professionalservices@uksbs.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.ukri.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: UK Research and Innovation is a new body which works in partnership with universities, research organisations, businesses, charities, and government to create the best possible environment for research
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UK SBS CS18053 Temporary Recruitment for the EU Element of Horizon 2020
Reference number: UK SBS CS18053
II.1.2) Main CPV code
79620000
II.1.3) Type of contract
Services
II.1.4) Short description
UK Shared Business Services Ltd acting on behalf of the contracting authority United Kingdom Research and Innovation have put in place a contract for the recruitment of temporary staff for the EU element of Horizon 2020 in the event of a no deal Brexit. This contract has been awarded via direct award through the CCS RM971 Non Medical Non Clinical framework lot 2.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 996 245.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK Research and Innovation, Polaris House, North Star Avenue, Swindon, SN2 1FL.
II.2.4) Description of the procurement
UK Shared Business Services Ltd acting on behalf of the contracting authority United Kingdom Research and Innovation have put in place a contract for the recruitment of temporary staff for the EU element of Horizon 2020 in the event of a no deal Brexit.
Under this contract the supplier will take responsibility for the following:
Compliance – all candidates will undergo a compliance assessment prior to the start of the assignment with UKRI. The suppliers compliance standards are market leading and will work with UKRI to identify any specific compliance requirements required for this project.
Online timesheets — both the temporary agency worker and the relevant UKRI Manager will submit and authorise timesheets on a weekly basis though a system, which is accessible from a PC, tablet or mobile device.
Payment and statutory pay deductions – the supplier will pay the temporary workers on a weekly basis and make all of the necessary tax and National insurance deductions in line with current payroll legislation.
Aftercare – The supplier will ensure that all temporary workers and their relevant UK
Supervision and control – whilst the temporary agency worker is on assignment, their RI Hiring Manager are supported throughout the length of the assignment from a pre-start check with the temporary workers to make sure they are ready for their first day through daily, weekly and monthly aftercare to pre-empt any issues and provide an immediate solution if/when as they appear.
IR35 in the public sector — as a public-sector organisation, UKRI will be suitably aware of their obligations to assess whether a temporary role is in or out of IR35 in accordance with changes in the responsibility to assess set in April 2017 (https://www.gov.uk/guidance/off-payroll-working-in-the-public-sector-reform-of-intermediaries-legislation). The supplier will be at the forefront of working with UK government (HMRC and the Treasury) and public-sector organisations to implement effective processes to manage the implication of the April 2017 changes. The supplier would bring this experience to bear on any roles that may require the services of a limited company/PSC (Personnel Services Company).
Notice management or “break clauses” — in the event that a temporary worker’s assignment needs ending due to their performance or the premature or unplanned end to the work they were engaged to undertake, the supplier will also take responsibility for finishing their assignment.
This contract has been awarded via direct award through the CCS RM971 Non Medical Non Clinical framework lot 2.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
UK Shared Business Services Ltd on behalf of UK Research and Innovation awarded this contract via the Crown Commercial Services RM971 Non Medical Non Clinical framework lot 2.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: CS18053
Title: Temporary Recruitment for the EU Element of Horizon 2020
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/11/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hays Specialist Recruitment Ltd
Swindon
SN1 1DG
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 996 245.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
UK
E-mail: policy@uksbs.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
UK
E-mail: policy@uksbs.co.uk
VI.5) Date of dispatch of this notice
25/04/2019