Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derbyshire Dales District Council
Town Hall
Matlock
DE4 3NN
UK
Contact person: Mr Andrew Hickson
Telephone: +44 1629536479
E-mail: andrew.hickson@derbyshire.gov.uk
NUTS: UKF1
Internet address(es)
Main address: http://www.derbyshire.gov.uk/
Address of the buyer profile: http://www.derbyshire.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CTP914 Supply of Electoral Materials for Derbyshire Dales District Council
Reference number: DN366730
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Derbyshire Dales District Council wishes to establish a contract for the supply of electoral materials, annual canvass materials with deliveries and access to on-line print and mail services to comply with its statutory obligations over a period of 3 years from 2019 to 2022.
These electoral events include district and parish, police and crime commissioner, County Council and Parliamentary Elections. In addition there may be other add–hoc electoral events including neighbourhood plan referenda, parliamentary, and county, district or parish by-elections and parish polls where printing services are required.
The Council requires access to an online print and mail service to facilitate users creating and sending Invitation to Register (ITR)’s, discretionary Household Enquiry Forms (HEF)’s, confirmation letters, postal vote applications and other miscellaneous correspondence.
The initial contract is for a 3-year period with an option to extend for a further 2-year period.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
165 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF1
Main site or place of performance:
Matlock.
II.2.4) Description of the procurement
Derbyshire Dales District Council wishes to establish a contract for the supply of electoral materials, annual canvass materials with deliveries and access to on-line print and mail services to comply with its statutory obligations over a period of 3 years from 2019 to 2022.
These electoral events include District and Parish, police and crime commissioner, County Council and Parliamentary Elections. In addition there may be other add–hoc electoral events including neighbourhood plan referenda, parliamentary, and county, district or parish by-elections and parish polls where printing services are required.
The Council requires access to an online print and mail service to facilitate users creating and sending Invitation to Register (ITR)’s, discretionary Household Enquiry Forms (HEF)’s, confirmation letters, postal vote applications and other miscellaneous correspondence.
The initial contract is for a 3-year period with an option to extend for a further 2-year period.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 190-429767
Section V: Award of contract
Lot No: 1
Contract No: CTP914
Title: CTP914 Supply of Electoral Materials For Derbyshire Dales District Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/04/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print for Business t/a Print UK.COM
160 Edinburgh Avenue
Slough
SL1 4UE
UK
Telephone: +44 1761416311
E-mail: jon.marsh@cfh.com
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 165 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Derbyshire County Council
County Hall, Smedley Street
Matlock
DE4 3AG
UK
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.uk
VI.5) Date of dispatch of this notice
26/04/2019