Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Basildon Borough Council
The Basildon Centre, St Martin's Square
Basildon
SS141DL
UK
Contact person: Fiona Lowe
Telephone: +44 707339800
E-mail: fiona@echelonconsultancy.co.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.basildon.gov.uk
Address of the buyer profile: http://www.basildon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Basildon Borough Council Strategic Cleaning and Facilities Management Services Contract
Reference number: Ech 868 Basildon Cleaning
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Basildon Borough Council sought expressions of interest from suitably skilled and experienced providers to deliver cleaning and facilities management services under a TPC 2005 (as amended) for an initial 10 years with the option to extend by up to a further 5 years. The Contract is due to start on 1.7.2019 but there will be a phased implementation with some service streams being included later and others being optional for inclusion. Basildon BC followed a two-stage, Restricted procurement process under the Public Contracts Regulations 2015. Following evaluation of submitted SQs, Basildon BC anticipated short listing 5 Service Providers to be Invited to Tender but reserved the right to increase that number by 1 or 2, should scores be very closely placed around the cut-off point. Full details were set out in the procurement documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
26 393 535.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45452000
79710000
79713000
79993100
90900000
90911000
90911100
90911200
90911300
90919200
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Basildon
II.2.4) Description of the procurement
Basildon Borough Council sought expressions of interest from suitably skilled and experienced Service Providers to deliver cleaning and facilities management services under a TPC 2005 (as amended). The contract will initially run for a period of 10 years with the option to extend by up to a further 5 years; all subject to the satisfactory performance of the appointed Service Provider.
Basildon Borough Council has entered into a Shared Services Agreement with Brentwood Borough Council and it is anticipated that this contract will deliver cleaning and FM services to rented dwellings, corporate, leisure and public buildings across the two councils' property portfolios.
The Contract is due to commence on 1.7.2019; however, there will be a phased implementation with some service streams to be included within the Contract scope over the Term Programme and others being optional for inclusion within the Contract or otherwise.
Basildon Borough Council followed a two-stage, Restricted procurement process to appoint a Service Provider, in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective Service Providers were required to complete and submit a Selection Questionnaire and its associated appendices. Following evaluation, Basildon BC anticipated short listing 5 Service Providers to be Invited to Tender. The Council reserved the right to increase that number by 1 or 2, should scores be very closely placed around the cut-off point.
Full details of this opportunity, including the requirements and evaluation criteria, were set out in the procurement documents, which were available to download from the EU Supply portal.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will run for an initial period of 10 years, following which there will be an option to extend it by up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 218-499352
Section V: Award of contract
Contract No: 1
Title: Basildon and Brentwood Strategic Cleaning and FM Services Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pinnacle Housing Ltd
2246643
First Floor, 6 St Andrew Street, Holborn
London
EC4A 3AE
UK
Telephone: +44 1245455183
E-mail: mark.allison@pinnaclegroup.co.uk
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 26 393 535.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority reserved the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The Contracting Authority also reserved the right not to award a Contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for
Any costs incurred by those who expressed an interest in or tendered for this contract. Prospective Tenderers were asked to note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 were likely to apply.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Basildon Borough Council observed a standstill period following the award of the Contract in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
25/04/2019