Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Financial Conduct Authority
12 Endeavour Square
London
E20 1JN
UK
E-mail: david.ravenscroft@fca.org.uk
NUTS: UKI
Internet address(es)
Main address: www.fca.org.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
VDI Services and Upgrade to Exadata Database Machine
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
This notice does not relate to a new contract but to 2 modifications to an existing contract in accordance with Article 72 of Directive 2014/24/EU and Regulation 72(1)(b) of the Public Contracts Regulations 2015.
The contract modifications addressed by this notice are for:
(a) the provision of Virtual Desktop Infrastructure (“VDI”) services; and
(b) for the upgrade of the Contracting Authority's Exadata database machine, each under an existing IT outsourcing services agreement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
160 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Stratford, London.
II.2.4) Description of the procurement
Pending the Contracting Authority's transition to separately procured provider, the VDI services provided under the existing agreement are necessary and a change in contractor cannot be made for economic reasons (as to transition to a different contractor at this stage would significantly increase the cost to the authority as compared with those under the existing agreement); and would result in significant inconvenience and a substantial duplication of costs arising from the need to transition twice (i.e. to a new contractor for a relatively short term and then subsequently). The value of the services extension is significantly less than 50 % of the total value of the existing IT outsourcing services agreement.
The Contracting Authority has a requirement to upgrade its Exadata database machine, which is a component of the existing extended hosting services provided by Fujitsu (such extension being the subject of a previous modification notice). The machine is out of service life and the relevant services which depend on the machine cannot currently be moved from the Fujitsu data centre as the application tiers which use the databases hosted by the Exadata machine are located within the Fujitsu data centre. Moving the machine would therefore cause technical performance issues for the relevant services. The Contracting Authority is in the process of moving all of the relevant services to a new cloud-based platform, and therefore moving the relevant services to a new supplier at this point would cause inconvenience and substantial duplication of costs arising from the need to transition twice (i.e. to a new contractor for a relatively short term and then subsequently). The overall term of the relevant hosting services remains the same. The value of the services extension is significantly less than 50 % of the total value of the existing IT outsourcing services agreement.
II.2.5) Award criteria
Quality criterion: The most economically advantageous tender in the opinion of the Contracting Authority
/ Weighting: 0
Cost criterion: The most economically advantageous tender in the opinion of the Contracting Authority
/ Weighting: 0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive
Explanation
This notice does not relate to a new contract but to a modification to an existing contract in accordance with Article 72 of Directive 2014/24/EU and Regulation 72(1)(b) of the Public Contracts Regulations 2015. The contract modifications addressed by this notice are for:
(a) the provision of Virtual Desktop Infrastructure (“VDI”) services; and
(b) for the upgrade of the Contracting Authority's Exadata database machine, each under an existing IT outsourcing services agreement.
This notice has been posted in addition to a modification notice [to insert modification application number] and should be read in conjunction with that notice. This notice has been published for the purposes of transparency only, with the intention that a “relevant contract award notice” is brought into existence for the purposes of Regulation 93(3) of the Public Contracts Regulations 2015 (and not because the Contracting Authority believes (which it does not) that there is a strict requirement for the publication of a contract award notice in the circumstances of the modification which has been made).
The value given in V.2.4 is the total value of the contract including any prior modifications. The value of the modification made on 1.4.2019 (VDI services) is 413 316,00 GBP and on 31.10.2018 (Exadata) is 3 836 733,00 GBP.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 193-437354
Section V: Award of contract
Contract No: 491
Title: VDI Services and Upgrade to Exadata Database Machine
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fujitsu Services Ltd
01920623
22 Baker Street
W1U 3BW
UK
Telephone: +44 1235797711
E-mail: AskFujitsu@uk.fujitsu.com
NUTS: UK
Internet address(es)
URL: www.uk.fujitsu.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 498 396 086.40
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract modifications addressed by this notice are for:
(a) the provision of Virtual Desktop Infrastructure (“VDI”) services; and
(b) for the upgrade of the Contracting Authority's Exadata database machine, each under an existing IT outsourcing services agreement.
In relation to modification (a):
The award of this further extension is to cover the provision of VDI services for a period of an additional 12 months until such VDI services can be properly transitioned to a separately procured provider. The VDI services are required to ensure service continuity during this interim period whilst the new provider is deploying and rolling out their solution.
A change in contractor cannot be made for both technical and economic reasons as a change to a different contractor to deliver the services provided by the existing provider would result in the need to change from a number of management systems and processes which are proprietary to the current supplier, with associated requirement to re-configure many elements of the continuing services to ensure interoperability with any new supplier's solution, and changes to the associated service delivery models, which together would significantly increase the cost to the Contracting Authority as compared with costs under the existing agreement. A change in contractor would result in substantial duplication of cost as a result of changing the applicable VDI services to accommodate an interim provider and then changing them again once a new provider has been found.
The date of conclusion of modification (a) was 1.4.2019.
In relation to modification (b):
The Contracting Authority also has a requirement to upgrade its Exadata database machine, which is a component of the existing extended hosting services provided by Fujitsu (such extension being the subject of a previous modification notice). The machine is out of service life and the relevant services which depend on the machine cannot currently be moved from the Fujitsu data centre as the application tiers which use the databases hosted by the Exadata machine are located within the Fujitsu data centre. Moving the machine would therefore cause technical performance issues for the relevant services. The Contracting Authority is in the process of moving all of the relevant services to a new cloud-based platform, and therefore moving the relevant services to a new supplier at this point would cause inconvenience and substantial duplication of costs arising from the need to transition twice (i.e. to a new contractor for a relatively short term and then subsequently). The overall term of the relevant hosting services remains the same.
The date of conclusion of modification (b) was 31.10.2018.
VI.4) Procedures for review
VI.4.1) Review body
Financial Conduct Authority
12 Endeavour Square
London
E20 1JN
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Part 3, Chapter 6 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
26/04/2019