Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Lynn Hemsley
Telephone: +44 1314693922
E-mail: lynn.hemsley@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of 16+ TCAC Services
Reference number: CT2580
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council requires a service provider who can deliver the support that meets the requirements for 16+ TCAC (Throughcare and Aftercare) services.
TCAC works with 16-26 years old who require additional support as a result of assessed need and risk. Many of these young people and their families have complex needs and require a range of services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
891 982.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85312000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
The City of Edinburgh.
II.2.4) Description of the procurement
The City of Edinburgh Council requires a service provider who can provide the support that meets the requirements for 16+ TCAC services.
The City of Edinburgh Council through Communities and families delivers support services to vulnerable young people. The 16+ TCAC works with care leavers 16 – 26 years old who require additional support as a result of assessed need and risk. Many of these young people and their families have complex needs and require a range of services.
The 16+ TCAC aims to:
— provide support to the young people to make the transition into adulthood, including,
— support with accommodation, and
— support with friends and families.
The 16+ TCAC Service has been working with an external provider to provide additional support to young people and their families. The provider delivers support to young people and families to meet the needs and risks of the young person and/or their families as identified through assessment.
These vulnerable young people may include, but not be limited to, single parents, young people with additional needs or/and disabilities, victims of abuse, and child protection issues.
The support service is known as the 16+ TCAC Service and has been running since 2004.
The service and the specification has been reviewed with no major changes made. Key elements of the 16+ TCAC Service include:
1:1) support work (direct work will be determined by the assessed needs of the young person), support within professional meetings, advocacy work, family work as well as attendance and report writing for formal reviews (such as Pathway Reviews) and children’s panels;
an active duty service to young people who do not have an allocated worker, this service must be provided for a minimum of 20 hours per week;
support to at least 60 young people aged 16-21 years old at any one time, with these being classed as open cases, and continue to support these young people in line with the legislation up to the age of 26 years old; and
Staff to be based in City of Edinburgh Council offices and have access to SWIFT social work system.
The service aims to support young people making the transition from the looked after system to adulthood and semi-independent living. It provides a variety of services which includes working with the young person in developing their life skills and enables young people to enjoy the transition from care to adult interdependence and in other areas like identity work, self-esteem and practical and emotional support.
The service will also engage young people in social and educational experiences and help them access activity-based programmes, training and employment. The service will operate within the context of local policy and guidelines and National legislation and guidance. This reflects the philosophy of care set out in the Scottish Government policies which stress the importance of positively delaying the age of leaving care.
The Council may decide to competitively tender this contract in the future.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to tender documentation and supply market awareness event additional information.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
Price is not the only award criterion and all criteria are stated in the tender documents.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 010-019962
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/04/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Barnardo's
111 Oxgangs Road North, Edinburgh
Edinburgh
EH14 1ED
UK
NUTS: UKM75
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 891 982.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Part III Section A, B, C and D — Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).
Part IV Selection criteria — B: Economic and financial standing Question 4B1a tenderers are required to have a minimum “general” annual turnover of 360 360 GBP in each of the last 2 financial years.
Where a tenderer does not have an annual turnover of this value, the Council may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.
Part IV Selection criteria — B: Economic and financial standing Question 4B4 tenderers will be required provide the following information in response to 4B4
Current ratio for current year: >1,15
Current ratio for prior year: >1,15
The formula for calculating a tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1,15.
Where a tenderer’s current ratio is less than the acceptable value, the Council may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.
Part IV Selection criteria B Economic and financial standing Question 4B5 tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
(b) employers (compulsory) liability insurance: 5 000 000 GBP;
(c) public liability insurance: 10 000 000 GBP.
Where a tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.
Part IV Selection criteria D: quality assurance schemes and environmental management Question 4D1 It is a mandatory requirement that tendering organisations with more than 5 employees have in place a health and safety policy which is endorsed by the chief executive officer, or equivalent. within the organisation and is reviewed regularly. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation and compliance with legislation. Bidders should confirm that this condition has been met within the response to this question. Where a bidder does not have a health and safety policy and is required to do so, the council may exclude the bidder from the competition.
and
Tenderers are required to ensure that all staff members associated with this service hold Protection of Vulnerable Groups (PVG) membership which is managed and delivered by Ddisclosure Scotland. In addition, staff will be required to have an Enhanced disclosure. Further details of disclosure Scotland can be found at https://www.mygov.scot/disclosure-types/. It will be the ongoing responsibility of the provider to ensure disclosure Scotland certification is up to date.
Where compulsory professional registration applies to staff associated with this service, the provider must ensure that staff are registered in the appropriate part of the Scottish Social Services Council (SSSC) register as required.
(SC Ref:581864).
VI.4) Procedures for review
VI.4.1) Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Telephone: +44 1314693922
Internet address(es)
URL: http://www.edinburgh.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the sheriff court or the court of session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the sheriff court or the court of session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
25/04/2019