Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Chichester
4740553
College Lane
Chichester
PO19 6PE
UK
Contact person: Doctor Rod Matthews
Telephone: +44 1243816000
E-mail: r.matthews@chi.ac.uk
NUTS: UKJ27
Internet address(es)
Main address: www.chi.ac.uk
I.4) Type of the contracting authority
Other: Univesity (Higher Education)
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Graduation robing and photography
Reference number: UOC0003
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of an integrated graduation robe rental, robing assistance and graduation photography service, including robes customised to the university's robe design and graduation dates.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
500 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
79961300
79961350
18100000
18110000
18400000
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Chichester.
II.2.4) Description of the procurement
The university usually holds two graduation ceremonies each year, one in August for around 1 300 foundation and bachelor degrees and the second for around 500 post graduate degrees in October. These are undertaken over 2-3 days, to a schedule that is agreed around a year in advance.
In support of the graduation ceremonies, the University needs to establish a partnership with an expert robing supplier and graduation photography provider. This typically involves:
— on-line and telephone pre-booking for the provision, purchase and/or rental of robes (to the specification set out in Appendix 4) and the for the pre-booking and purchase of photography packages,
— an on-the day process to rent robes and, or to purchase photography packages,
— exemplary customer service, e-cashiering, organisation for the collection of robes and the adequate number of experienced staff to ensure smooth and timely robing,
— high quality photography, with experienced photographers, supported by exemplary organisation to ensure that all images are associated with the correct student,
— excellent after-care for the delivery of photographs and the recovery of rented robes, etc.
II.2.5) Award criteria
Quality criterion: Clarity and scope of tender
/ Weighting: 20
Cost criterion: Cost of robe hire to students
/ Weighting: 75
Cost criterion: Clarity and value of commission
/ Weighting: 5
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The University of Chichester is situated at the Bishop Otter Campus (BOC) based in Chichester, and the Bognor Regis Campus (BRC) situated in Bognor Regis.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 216-530188
Section V: Award of contract
Lot No: 0001
Contract No: G0001
Title: Graduation robing and photography
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
William Northam and Comany Ltd
119 High Street
Oxford
OX1 4BX
UK
Telephone: +44 3702401852
E-mail: student@williamnortham.com
NUTS: UKJ1
Internet address(es)
URL: www.williamnrotham.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
1.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Chichester University
College Lane
Chichester
PO19 6PE
UK
Telephone: +44 1243816000
E-mail: tenders@chi.ac.uk
Internet address(es)
URL: www.chi.ac.uk
VI.4.2) Body responsible for mediation procedures
Chichester University
College Lane
Chichester
PO19 6PE
UK
Telephone: +44 1243816000
E-mail: tenders@chi.ac.uk
Internet address(es)
URL: www.chi.ac.uk
VI.4.4) Service from which information about the review procedure may be obtained
Chichester University
College Lane
Chichester
PO19 6PE
UK
Telephone: +44 1243816000
E-mail: tenders@chi.ac.uk
Internet address(es)
URL: www.chi.ac.uk
VI.5) Date of dispatch of this notice
30/03/2020