Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
DAERA
Ballykelly House, Ballykelly Road
Ballykelly
BT49 9HP
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 2220869 DAERA CAFRE — Forest Service and Inland Fisheries Grounds Maintenance
Reference number: 2220869
II.1.2) Main CPV code
77300000
II.1.3) Type of contract
Services
II.1.4) Short description
In order to ensure that its properties are maintained effectively and to a high standard, CAFRE, Forest Service and Inland Fisheries are seeking tenders from suitably qualified service providers for the provision of a grounds maintenance service. The contracts will include the maintenance of all grounds in the care of the Department of Agriculture and Rural Development. Provision for delivery of the service will be through five contract lots, one for each of the following:
Lot 1: CAFRE — Enniskillen;
Lot 2: CAFRE — Loughry;
Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm;
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a Call-off for all Other Forest Service Sites, if and when Required;
Lot 5: Inland Fisheries — Public Angling Estate.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 254 999.99
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: CAFRE — Enniskillen
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
In order to ensure that its properties are maintained effectively and to a high standard, CAFRE, Forest Service and Inland Fisheries are seeking tenders from suitably qualified service providers for the provision of a grounds maintenance service. The contracts will include the maintenance of all grounds in the care of the Department of Agriculture and Rural Development. Provision for delivery of the service will be through five contract lots, one for each of the following:
Lot 1: CAFRE — Enniskillen;
Lot 2: CAFRE — Loughry;
Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm;
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a Call-off for all Other Forest Service Sites, if and when Required;
Lot 5: Inland Fisheries — Public Angling Estate.
II.2.5) Award criteria
Quality criterion: Qualitative criteria
/ Weighting: 65
Cost criterion: Quanititative criteria
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is to run for an initial period of 3 years with the option to extend for a further two periods of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: CAFRE — Loughry
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
In order to ensure that its properties are maintained effectively and to a high standard, CAFRE, Forest Service and Inland Fisheries are seeking tenders from suitably qualified service providers for the provision of a grounds maintenance service. The contracts will include the maintenance of all grounds in the care of the Department of Agriculture and Rural Development. Provision for delivery of the service will be through five contract lots, one for each of the following:
Lot 1: CAFRE — Enniskillen;
Lot 2: CAFRE — Loughry;
Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm;
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a Call-off for all Other Forest Service Sites, if and when Required;
Lot 5: Inland Fisheries — Public Angling Estate.
II.2.5) Award criteria
Quality criterion: Qualitative criteria
/ Weighting: 65
Cost criterion: Quantitative criteria
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is to run for an initial period of 3 years with the option to extend for a further two periods of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
In order to ensure that its properties are maintained effectively and to a high standard, CAFRE, Forest Service and Inland Fisheries are seeking tenders from suitably qualified service providers for the provision of a grounds maintenance service. The contracts will include the maintenance of all grounds in the care of the Department of Agriculture and Rural Development. Provision for delivery of the service will be through five contract lots, one for each of the following:
Lot 1: CAFRE — Enniskillen;
Lot 2: CAFRE — Loughry;
Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm;
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a Call-off for all Other Forest Service Sites, if and when Required;
Lot 5: Inland Fisheries — Public Angling Estate.
II.2.5) Award criteria
Quality criterion: Qualitative criteria
/ Weighting: 65
Cost criterion: Quantitative criteria
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is to run for an initial period of 3 years with the option to extend for a further two periods of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a Call-off for all Other Forest Service Sites, if and when Required
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
In order to ensure that its properties are maintained effectively and to a high standard, CAFRE, Forest Service and Inland Fisheries are seeking tenders from suitably qualified service providers for the provision of a grounds maintenance service. The contracts will include the maintenance of all grounds in the care of the Department of Agriculture and Rural Development. Provision for delivery of the service will be through five contract lots, one for each of the following:
Lot 1: CAFRE — Enniskillen;
Lot 2: CAFRE — Loughry;
Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm;
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a call-off for all other forest service sites, if and when required;
Lot 5: Inland Fisheries — Public Angling Estate.
II.2.5) Award criteria
Quality criterion: Qualitative criteria
/ Weighting: 65
Cost criterion: Quantitative criteria
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is to run for an initial period of 3 years with the option to extend for a further two periods of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5: Inland Fisheries — Public Angling Estate
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
In order to ensure that its properties are maintained effectively and to a high standard, CAFRE, Forest Service and Inland Fisheries are seeking tenders from suitably qualified service providers for the provision of a grounds maintenance service. The contracts will include the maintenance of all grounds in the care of the Department of Agriculture and Rural Development. Provision for delivery of the service will be through five contract lots, one for each of the following:
Lot 1: CAFRE — Enniskillen;
Lot 2: CAFRE — Loughry;
Lot 3: Greenmount Campus and Farm, Abbey Farm and Hill Farm;
Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a call-off for all other forest service sites, if and when required;
Lot 5: Inland Fisheries — Public Angling Estate.
II.2.5) Award criteria
Quality criterion: Qualitative criteria
/ Weighting: 65
Cost criterion: Quantitative criteria
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is to run for an initial period of 3 years with the option to extend for a further two periods of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 228-559701
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1: AFRE — Enniskillen
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Landscaping Centre Ltd
181B Templepatrick Road
Ballyclare
BT39 0RA
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 233 333.33
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2: CAFRE — Loughry
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clive Richardson Ltd
54 Derrycoose Road
Portadown
BT62 1LY
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 233 333.33
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3: CAFRE — Greenmount Campus and Farm, Abbey Farm and Hill Farm
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clive Richardson Ltd
54 Derrycoose Road
Portadown
BT62 1LY
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 233 333.33
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Lot 4: Forest Service — Castlewellan, Tollymore, Hillsborough, Rostrevor, Belvoir, Glenarriff, Ely Lodge, Florencecourt, Kesh and a Call-off for all Other Forest Service Sites, if and when Required
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Landscaping Centre Ltd
181B Templepatrick Road
Ballyclare
BT39 0RA
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Lot 5: Inland Fisheries — Public Angling Estate
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Landscaping Centre Ltd
181B Templepatrick Road
Ballyclare
BT39 0RA
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 55 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The pricing schedule applied and the setting of cost/profit margins is a commercial decision for economic operators when submitting a bid. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediationprocedures in public procurement competitions. Instead;any challenges are dealt with by theHighCourt,Commercial Division,to which proceedings may be issued regarding alleged breaches of thePublicContractsRegs
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. The notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
VI.5) Date of dispatch of this notice
03/04/2020