Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Sussex County Council
County Hall, St Annes Crescent
Lewes
BN7 1UE
UK
E-mail: william.johnstone@eastsussex.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: http://www.eastsussex.gov.uk
I.1) Name and addresses
Brighton and Hove City Council
Hove Town Hall, Norton Road
Hove
BN3 3BQ
UK
E-mail: william.johnstone@eastsussex.gov.uk
NUTS: UKJ21
Internet address(es)
Main address: www.brighton-hove.gov.uk
I.1) Name and addresses
Surrey County Council
County Hall, Penrhyn Road
Kingston-upon-Thames
KT1 1DN
UK
E-mail: william.johnstone@eastsussex.gov.uk
NUTS: UKJ26
Internet address(es)
Main address: www.surreycc.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Orbis Insurances 2020
Reference number: ESCC - 028956
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
East Sussex County Council is procuring on behalf of itself, Brighton and Hove City Council and Surrey County Council (the Orbis Partners), insurance cover for property, commercial and industrial property, liability and fidelity guarantee, motor fleet and group personal accident and travel.
The tender is for a single supplier per lot and the successful supplier will enter into a separate contract with each of the three partners.
The contract will be for a period of 5 years with an option to extend by a further 2 years, cover commencing on 1 April 2020.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
30 054 430.00
EUR
II.2) Description
Lot No: 1
II.2.1) Title
Property/Material Damage Insurance (excluding Broker Services)
II.2.2) Additional CPV code(s)
66515000
66515100
66515200
66515300
66515400
66513200
II.2.3) Place of performance
NUTS code:
UKJ21
UKJ22
UKJ25
UKJ26
II.2.4) Description of the procurement
The Councils are seeking a 5-year long term agreement with the option to extend for a further 2 years, for the provision of property/material damage insurance (excluding broker services), following the open procurement procedure. cover commencing on 1 April 2020.
The tender is for a single supplier to provide cover for all of the three Orbis Partners.
The successful supplier will enter into a separate contract with each of the three partners.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The authorities are seeking a 5 year long term agreement with the option to extend for a further 2 years i.e. 5 + 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Brighton and Hove City Council — Commercial and Industrial Property/Material Damage Insurance (excluding Broker Services)
II.2.2) Additional CPV code(s)
66515000
66515100
66515200
66515300
66515400
66513200
II.2.3) Place of performance
NUTS code:
UKJ21
II.2.4) Description of the procurement
The Council is seeking a 5 year long term agreement with the option to extend for a further 2 years, for the provision of commercial and industrial property/material damage insurance (excluding broker services) for Brighton and Hove City Council, following the open procurement procedure. Cover commencing on 1 April 2020.
The tender is for a single supplier to provide cover for Brighton and Hove City Council only.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The authorities are seeking a 5 year long term agreement with the option to extend for a further 2 years i.e. 5 + 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Liability and Fidelity Guarantee Insurance (excluding Broker Service)
II.2.2) Additional CPV code(s)
66515410
66515411
66516000
66516400
66516500
II.2.3) Place of performance
NUTS code:
UKJ21
UKJ22
UKJ25
UKJ26
II.2.4) Description of the procurement
The Councils are seeking a 5-year long term agreement with the option to extend for a further 2 years, for the provision of liability and fidelity guarantee insurance (excluding broker service) following the open procurement procedure. Cover commencing on 1 April 2020.
The tender is for a single supplier to provide cover for all of the three Orbis Partners.
The successful supplier will enter into a separate contract with each of the three partners
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The authorities are seeking a 5-year long term agreement with the option to extend for a further 2 years i.e. 5 + 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Motor Fleet Insurance (excluding Broker Services)
II.2.2) Additional CPV code(s)
66514100
66514110
66516100
II.2.3) Place of performance
NUTS code:
UKJ21
UKJ22
UKJ25
UKJ26
II.2.4) Description of the procurement
The Councils are seeking a 5-year long term agreement with the option to extend for a further 2 years, for the provision of motor fleet insurance (excluding broker services) following the open procurement procedure. Cover commencing on 1 April 2020.
The tender is for a single supplier to provide cover for all of the three Orbis Partners.
The successful supplier will enter into a separate contract with each of the three partners
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The authorities are seeking a 5-year long term agreement with the option to extend for a further 2 years i.e. 5 + 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Group Personal Accident and Travel Insurance (excluding Broker Services)
II.2.2) Additional CPV code(s)
66512000
66512100
66512200
66512210
II.2.3) Place of performance
NUTS code:
UKJ21
UKJ22
UKJ25
UKJ26
II.2.4) Description of the procurement
The Councils are seeking a 5-year long term agreement with the option to extend for a further 2 years, for the provision of group personal accident and travel insurance (excluding broker services), following the open procurement procedure. Cover commencing on 1 April 2020.
The tender is for a single supplier to provide cover for the three Orbis Partners.
The successful supplier will enter into a separate contract with each of the three partners.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The authorities are seeking a 5-year long term agreement with the option to extend for a further 2 years i.e. 5 + 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 209-510713
Section V: Award of contract
Lot No: 1
Title: Property/Material Damage Insurance (excluding Broker Services)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protector Insurance
7th Floor, 3 Hardman Street
Manchester
M3 3HF
UK
NUTS: UKJ22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 15 089 312.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Brighton and Hove City Council — Commercial and Industrial Property/Material Damage Insurance (excluding Broker Services)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House 1 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UKJ21
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 575 875.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Liability and Fidelity Guarantee Insurance (excluding Broker Service)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House 1 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UKJ22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 11 456 592.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Motor Fleet Insurance (excluding Broker Services)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House 1 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UKJ22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 593 200.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Group Personal Accident and Travel Insurance (excluding Broker Services)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House 1 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UKJ22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 339 451.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The tender is being managed by JLT Speciality Ltd, the retained authority's insurance broker and risk advisor.
VI.4) Procedures for review
VI.4.1) Review body
East Sussex County Council
St Anne's Crescent
Lewes
BN7 1UE
UK
VI.5) Date of dispatch of this notice
03/04/2020