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Summary

OCID:
Published by:: Wycombe High School
Authority ID:: AA79135
Publication date:: 08 April 2020
Deadline date:: 04 May 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

School Address

Wycombe High School Marlow Road, High Wycombe, Buckinghamshire, HP11 1TB

Tel. +44 01494523961

6.0 Current service provider:

Currently managed by Ecocleen Services Limited the school is placing their cleaning services to competitive tender and are inviting professional cleaning organisations to bid for the contract with the intention of awarding the contract following due process by Wednesday 24 June 2020; with a contract start date of 1 September 2020;

7.0 School details:

— total pupil numbers: 1 308 (girls school),

— total staff numbers: 134,

— estimated m2: 10 292.

8.0 Basic objectives of tender:

— effective cover for staff absence that is not reliant on extended hours of site cleaners,

— the school is keen to ensure the input hours are provided and requires lost hours to be made up in consultation with the supervising officer,

— regular visits from the contracts manager who will liaise with the on-site cleaning staff to monitor the quality of the daily cleaning and report to the supervising officer before leaving site,

— clearly defined cleaning hours that meet the routine of the school and that are adhered to by all staff (can be different for holiday periods) and around major school events e.g.: open evenings,

— regular stock checks of materials, including review of suitability of products used,

— regular inspection and maintenance/replacement of the contractor’s equipment,

— any damage or issues to toilet facilities to include: toilets, urinals, seats, walls, sinks, taps, cubicles and mirrors not working or any other issues must be reported to the cleaning supervisor and then precise details communicated to the facilities manager so they can plan to rectify these,

— regular training and development/motivation of staff and effective induction of new staff.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Wycombe High School

Marlow Road

High Wycombe

HP11 1TB

Telephone: +44 1494523961

E-mail: DLeahy@whs.bucks.sch.uk

NUTS: UKJ13

Internet address(es)

Main address: www.rmandcconsultants.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.mytenders.org

Additional information can be obtained from another address:

RM&C Consultants Limited

450 Brook Drive

Reading

TN17 3EG

Telephone: +44 7786312805

E-mail: david.allen@rmandcconsultants.co.uk

NUTS: UKJ11

Internet address(es)

Main address: www.rmandcconsultants.co.uk

Tenders or requests to participate must be sent electronically to:

www.rmandcconsultants.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wycombe High School

Reference number: RM&C/2020/WHS/282

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90919300

II.2.3) Place of performance

NUTS code:

UKJ13

II.2.4) Description of the procurement

School Address

Wycombe High School Marlow Road, High Wycombe, Buckinghamshire, HP11 1TB

Tel. +44 01494523961

6.0 Current service provider:

7.0 School details:

— total pupil numbers: 1 308 (girls school),

— total staff numbers: 134,

— estimated m2: 10 292.

8.0 Basic objectives of tender:

— effective cover for staff absence that is not reliant on extended hours of site cleaners,

— the school is keen to ensure the input hours are provided and requires lost hours to be made up in consultation with the supervising officer,

— regular visits from the contracts manager who will liaise with the on-site cleaning staff to monitor the quality of the daily cleaning and report to the supervising officer before leaving site,

— clearly defined cleaning hours that meet the routine of the school and that are adhered to by all staff (can be different for holiday periods) and around major school events e.g.: open evenings,

— regular stock checks of materials, including review of suitability of products used,

— regular inspection and maintenance/replacement of the contractor’s equipment,

— regular training and development/motivation of staff and effective induction of new staff.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

A 3-year contract with option to extend for 2 further years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/05/2020

Local time: 13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/05/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information, please visit the myTenders website at: https://www.mytenders.co.uk/Search/Search_Switch.aspx?

ID=219413.

(MT Ref:219413)

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

Cabinet Office

London

Telephone: +44 3450103503

E-mail: publicprocurementreview@cabinetoffice.gov.uk

Internet address(es)

URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.5) Date of dispatch of this notice

03/04/2020

Coding

Commodity categories

ID	Title	Parent category
90919300	School cleaning services	Office, school and office equipment cleaning services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: DLeahy@whs.bucks.sch.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Wycombe High School

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information