Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Castle Point and Rochford Clinical Commissioning Group
Pearl House, 12 Castle Road,
Rayleigh, Essex
SS6 7QF
UK
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://castlepointandrochfordccg.nhs.uk/
I.1) Name and addresses
NHS Basildon and Brentwood Clinical Commissioning Group
Phoenix Place, Christopher Martin Road
Basildon, Essex
SS14 3HG
UK
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.basildonandbrentwoodccg.nhs.uk
I.1) Name and addresses
NHS Southend Clinical Commissioning Group
Floor 6, Victoria Avenue
Southend-on-Sea
SS2 6ER
UK
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://southendccg.nhs.uk/
I.1) Name and addresses
NHS Mid Essex Clinical Commissioning Group
Wren House, Colchester Road
Chelmsford, Essex
CM2 5PF
UK
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://midessexccg.nhs.uk
I.1) Name and addresses
NHS Thurrock Clinical Commissioning Group
Civic Offices, New Road
Grays, Essex
RM17 6SL
UK
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.thurrockccg.nhs.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mid and South Essex STP Lloyd George Digitisation Service
Reference number: ACE-0381-2020-ALC
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
The Mid and South Essex STP (MSE STP) ('the Commissioners') have established a single Provider contract for the provision of Lloyd George Medical Records Digitisation Services in order to best utilise current Estates space and support Primary Care. MSE STP invited suitably qualified service providers to tender for Lloyd George Medical Records Digitisation Services. The Contract will be for a term of 12 months (1 April 2020 and 31 March 2021), with the option to extend the contract by an additional 12 months (1 April 2021-31 March 2022) at the sole discretion of the contracting authority.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 338 245.53
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Castle Point and Rochford, Southend, Basildon and Brentwood, Thurrock and Mid Essex.
II.2.4) Description of the procurement
The Mid and South Essex Sustainable Transformation Plan (MSE STP) have established a single provider contract for provision of Lloyd George (LG) Medical Records Digitisation Services in order to best utilise current Estates space and support Primary Care. The Contract term will be 12 months (1 April 2020 to 31 March 2021), with the option to extend the contract for 12 months (1 April 2021 to 31 March 2022) at the sole discretion of the commissioners.
NHS Castle Point and Rochford Clinical Commissioning Group on behalf of MSE STP secured funding to enable circa 50 priority GP Practices sites to fully digitalise their LG wallets. This procurement related to Phase 1 of the programme requiring the provision of the service for an estimated 578 632 LG wallets across circa 50 GP Practices, by no later than 31 March 2021, as per the specification.
If funding becomes available there may be the potential to roll out the digitisation of LG wallets to other GP Practices within the MSE STP footprint, however at this stage, funding has only been secured for Phase 1 (circa 50 prioritised Primary Care sites).
The estimated potential aggregate contract value over the contract term (1 year + 1 year extension) was GBP 4 338 246. This figure encompasses the Actual Available Budget for Phase 1, in addition to any anticipated future phases being implemented during the first year and or subsequent extension period, should such 12-month extension be activated by commissioners. The actual available budget for phase 1, which acted as an affordability envelope for this procurement for the purposes of bidding (not including any extension period) is (net of VAT) GBP 1 537 887.
Any subsequent Phase(s) (and prices associated with such Phase(s)), will be mutually agreed between provider and commissioner using prices submitted for phase 1 via appropriate contract variation mechanisms. It's anticipated that any subsequent phase(s) will cover outstanding LG Wallets (indicatively 1 024 615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the contract notice (GBP 2 800 358) that's over and above the actual available budget (GBP 1 537 887), is indicative and provided solely for purposes of future proofing this contract, should the commissioner secure additional funding to implement subsequent phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in additional subsequent phases of delivery then that set out in the specification at the time of contract award. As such, the contracting authorities communicated in the contract notice that bidders should be aware that after the award of contract, there is a possibility that the successful bidder may be offered a contract variation in accordance with Regulation 72 (1) (a) of the Public Contracts Regulations 2015, to include an indicative number of additional LG Wallets. Commissioners have not guaranteed or granted any exclusivity in relation to any such additional phase(s)/services during the life of the contract.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The option to extend the contract for 12 months (1 April 2021-31 March 2022) at the sole discretion of the commissioners.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The procurement documentation was made available via the Bravo website at: https://attain.bravosolution.co.uk and advertised via OJEU contract notice and contracts finder notice.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The contracting authority has secured funding in order to digitalise LG records for up to 50 GP Practices and free up 3 424 m2 of space for clinical use. In order to benefit from this funding the CA must award a contract prior to end March 2020. This project is vital to support GP Practices to meet the NHS commitment of digitalising notes by 2023/24 as well as enabling faster transfer of patient notes between practices and easier patient access to their own records.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 031-073738
Section V: Award of contract
Title: Mid and South Essex STP Lloyd George Digitisation Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Northgate Public Services (UK) Ltd
Peoplebuilding 2 Peoplebuilding Estate Maylands Avenue
Hemel Hempstead Hertfordshire
HP2 4NW
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 188 183.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 10 %
Short description of the part of the contract to be subcontracted:
Bidder intends to sub-contract the upload of records to clinical system to Sub-Contractor.
Section VI: Complementary information
VI.3) Additional information
The contract value communicated in this contract award notice covers the first year of the contract, and encompasses phase 1 only. Any subsequent phase(s) (and prices associated with such phase(s)), will be mutually agreed between provider and commissioner using prices submitted for phase 1 via appropriate contract variation mechanisms. It's anticipated that any subsequent phase(s) will cover outstanding LG Wallets (indicatively 1 024 615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the contract notice (GBP 2 800 358) that's over and above the actual available budget (GBP 1 537 887), is indicative and provided solely for purposes of future proofing this contract, should the commissioner secure additional funding to implement subsequent phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in additional subsequent phases of delivery then that set out in the specification at the time of contract award. As such, bidders were made aware that after the award of contract, there is a possibility that the successful bidder may be offered a contract variation in accordance with Regulation 72 (1) (a) of the Public Contracts Regulations 2015, to include an indicative number of additional LG Wallets. Commissioners do not guarantee or grant any exclusivity in relation to any such additional phase(s)/services during the life of the contract.
VI.4) Procedures for review
VI.4.1) Review body
NHS Castle Point and Rochford CCG
Pearl House, 12 Castle Road
Rayleigh Essex
SS6 7QF
UK
Internet address(es)
URL: https://castlepointandrochfordccg.nhs.uk/
VI.5) Date of dispatch of this notice
07/04/2020