Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Association of North East Councils Limited trading as NEPO (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Nick McDonald
Telephone: +44 7917263541
E-mail: Nick.Mcdonald@nepo.org
NUTS: UK
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Travel Management Services
Reference number: NEPO507
II.1.2) Main CPV code
63516000
II.1.3) Type of contract
Services
II.1.4) Short description
NEPO have established a framework contract for the provision of a travel management service. The framework contract will provide for booking of all rail and air travel tickets, all hotel accommodation and any other ancillary requirements related to business travel. NEPO507 is to be a single provider solution which will replace the existing framework contract for travel management services expiring 31 July 2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
63500000
63000000
63510000
63515000
79997000
63516000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NEPO procured the framework contract using the open tender procedure. Tenderers were evaluated in accordance with the award criteria contained within the invitation to tender documents. The most economically advantageous tenderer was awarded the framework contract. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful provider by any contracting authority using the framework contract pursuant to this process and accepts no liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and awarded provider and will be based on the terms and conditions as provided for in the framework contract.
II.2.5) Award criteria
Quality criterion: Implementation
/ Weighting: 5 %
Quality criterion: Online platform demonstration
/ Weighting: 15 %
Quality criterion: Online platform functionality (Essential)
/ Weighting: PASS/ FAIL
Quality criterion: Online platform functionality (Desirable)
/ Weighting: 10 %
Quality criterion: Offline provision
/ Weighting: 10 %
Quality criterion: Crisis management
/ Weighting: 7.5 %
Quality criterion: Resource and industry knowledge
/ Weighting: 7.5 %
Quality criterion: Additional services — ancillary
/ Weighting: 5 %
Quality criterion: Social value (Quantitative)
/ Weighting: 5 %
Quality criterion: Social value (Qualitative)
/ Weighting: 5 %
Cost criterion: Price
/ Weighting: 30 %
II.2.11) Information about options
Options:
Yes
Description of options:
The framework contract is for a period of 48 months with the options to extend for up to a further 2 x 12 month periods. This is due to the commercial and contractual complexity of the framework contract combined with the cost of administrating the procurement for NEPO, contracting authorities and the successful tenderers.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 217-532967
Section V: Award of contract
Contract No: NEPO507
Title: Travel Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Click Travel Ltd
03770815
7th Floor, Alpha Tower Suffolk Street Queensway
Birmingham
B1 1TT
UK
Telephone: +44 8447452121
E-mail: rachel.millward@clicktravel.com
NUTS: UK
Internet address(es)
URL: www.clicktravel.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NEPO is a central purchasing body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of contracting authorities.
The agreement is available for use by all NEPO members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement is also made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO has made the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 7917263541
E-mail: Nick.McDonald@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 7917263541
E-mail: Nick.McDonald@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Telephone: +44 7917263541
E-mail: Nick.McDonald@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
07/04/2020