Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Gillian Gordon
E-mail: gillian.gordon@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Door Access and Time Management System
Reference number: RC-CPU-19-181
II.1.2) Main CPV code
51213000
II.1.3) Type of contract
Services
II.1.4) Short description
Renfrewshire Council seeks a contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to):
— software system that will allow for a complete flexible working system for all employees and record time and attendance;
— secure controlled door entry at various Council buildings throughout Renfrewshire
— enabling traceability of employees;
— provide ID cards that can be customised and will enable employees to access the building;
— multiple ways of clocking in and out
• works — provide and install hardware for the system proposed.
The contract consist of 2 separate and related contracts for the provision of the Services contract for the system, software and maintenance and the Works contract (s) for any works required for securing and maintenance of the terminals and door entry hardware.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
659 394.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
42961100
51213000
31711300
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire area.
II.2.4) Description of the procurement
To replace the existing arrangements the contract required involves services, supplies and works. The service is the software element and the works contract is the installation securing and maintenance of the door entry hardware.
The contractor will provide the Council with a door access and time management system with the provision of software to run the system and all Services for the software, including annual support and maintenance.
Under this contract, where the contractor carries out any Works for the hardware installation works these will be separately carried out in accordance with SBCC minor works building contract (MWD/Scot) 2013 Edition and in accordance with the requirements as stated in the employers amendments.
II.2.5) Award criteria
Quality criterion: This is a negotiated process, awarded to one supplier therefore award criteria was not applied
/ Weighting: 0
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with business world is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
1) Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
An invitation to tender (ITT) was published to the open market in June 2019; no bids were received. The Public Contracts (Scotland) Regulations 2015 regulation 33.1(a)
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 124-303060
Section V: Award of contract
Contract No: RC-CPU-19-181
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HFX Ltd
The Midden, Drivers End Lane
Codicote
SG4 8TR
UK
Telephone: +44 7764959926
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 659 394.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:619686)
VI.4) Procedures for review
VI.4.1) Review body
Please see V1.4.3
Please see V1.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.
VI.5) Date of dispatch of this notice
09/04/2020