Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
UK
Contact person: Paul Timmins
Telephone: +44 1785854646
E-mail: paul.timmins@staffordshire.gov.uk
Fax: +44 1785854660
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.1) Name and addresses
Stafford Borough Council
Stafford
ST16 3AQ
UK
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.1) Name and addresses
Cannock Chase District Council
Cannock
WS11 1BG
UK
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.1) Name and addresses
South Staffordshire Council
Codsall
WV8 1PX
UK
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of Planned & Reactive Maintenance & Minor Works (Framework Agreement)
Reference number: IA1750
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
A Framework Agreement arranged into 3 lots to cover Planned & Reactive Maintenance & Minor Works separated as Minor Building Works, Mechanical Works/Services and Electrical Works/Services.
Refer to the procurement documentation for the full specification.
Properties for all Lots will include County Council-owned properties, public sector estate and infrastructure, schools (maintained or otherwise), Academies, Free schools, libraries, community buildings, general offices, education/higher education property, health & social care buildings, emergency services buildings, community buildings, occasional nursery facilities, sports facilities, and light industrial units.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
50 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Minor Building Works
II.2.2) Additional CPV code(s)
45000000
50000000
50700000
45300000
45400000
45310000
45350000
45210000
71500000
71242000
79415200
50710000
51100000
79930000
45100000
45200000
45500000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The main place of performance for the Contracting Authority is Staffordshire.
The framework has been left open for other partners/customers to manage and award their own call-off awards.
II.2.4) Description of the procurement
The Framework Agreement will work in accordance with the National Schedule of Rates (‘NSR’) and Provider day rates/on-costs to provide Planned & Reactive Maintenance and Minor Works: -
Lot 1 – Minor Building Works
- The work typically consists of general building/construction projects to carry out internal/external alterations, new-build, alterations/extensions, refurbishments, fit-outs, fabric work, and external works.
- The value of each project will usually range between GBP 50 000 and GBP 500 000 with the occasional individual project reaching values outside of this.
- There is no cap on project size.
Properties for all Lots will include Authority-owned properties, public sector estate and infrastructure, schools (maintained or otherwise), Academies, Free schools, libraries, community buildings, general offices, education/higher education property, health & social care buildings, emergency services buildings, community buildings, occasional nursery facilities, sports facilities, and light industrial units.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighbouring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
Duration – envisaged from 1 May 2020 to 30 April 2023, with an additional option to extend up to 1 year to 30 April 2024 (three + one configuration). In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at Staffordshire County Councils sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As this is a Framework Agreement, there is no guarantee of volume of work and the spend values are indicative. The anticipated value range for this Lot can be found in the Specification.
Lot No: 2
II.2.1) Title
Mechanical Works/Services
II.2.2) Additional CPV code(s)
45000000
50000000
50700000
45300000
45400000
45310000
45350000
45210000
71500000
71242000
79415200
50710000
51100000
79930000
45100000
45200000
45500000
44620000
45232141
45351000
50720000
71314310
71321200
51120000
71334000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The main place of performance for the Contracting Authority is Staffordshire.
The framework has been left open for other partners/customers to manage and award their own call-off awards.
II.2.4) Description of the procurement
The Framework Agreement will work in accordance with the National Schedule of Rates (‘NSR’) and Provider day rates/on-costs to provide Planned & Reactive Maintenance and Minor Works: -
Lot 2 – Mechanical
- The Works will typically consist of mechanical engineering items, either as standalone projects, or associated Works in carrying out internal/external alterations and refurbishments with the occasional extension. Works are likely to include, but not limited to, heating, domestic hot water and gas installations, also air conditioning and mechanical ventilation systems.
- The value of each project will usually range between GBP 20 000 and GBP 100 000 with the occasional individual project reaching values outside of this.
- There is no cap on project size.
Properties for all Lots will include Authority-owned properties, public sector estate and infrastructure, schools (maintained or otherwise), Academies, Free schools, libraries, community buildings, general offices, education/higher education property, health & social care buildings, emergency services buildings, community buildings, occasional nursery facilities, sports facilities, and light industrial units.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighbouring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
Duration – envisaged from 1 May 2020 to 30 April 2023, with an additional option to extend up to 1 year to 30 April 2024 (three + one configuration). In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at Staffordshire County Councils sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As this is a Framework Agreement there is no guarantee of volume of work and the spend values are indicative. The anticipated value range for this Lot can be found in the Specification.
Lot No: 3
II.2.1) Title
Electrical Works/Services
II.2.2) Additional CPV code(s)
45000000
50000000
50700000
45300000
45400000
45310000
45350000
45210000
71500000
71242000
79415200
50710000
51100000
79930000
45100000
45200000
45500000
45317000
50116100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The main place of performance for the Contracting Authority is Staffordshire.
The framework has been left open for other partners/customers to manage and award their own call-off awards.
II.2.4) Description of the procurement
The Framework Agreement will work in accordance with the National Schedule of Rates (‘NSR’) and Provider day rates/on-costs to provide Planned & Reactive Maintenance and Minor Works: -
Lot 3 - Electrical
- The works will typically consist of electrical engineering items, either as standalone projects, or associated works in carrying out internal/external alterations and refurbishments with the occasional extension. Works are likely to include, but not limited to, electrical rewiring, installation of new power, lighting and control systems also electrical ventilation systems
- The value of each project will usually range between GBP 20 000 and GBP 100 000 with the occasional individual project reaching values outside of this.
- There is no cap on project size.
Properties for all Lots will include Authority-owned properties, public sector estate and infrastructure, schools (maintained or otherwise), Academies, Free schools, libraries, community buildings, general offices, education/higher education property, health & social care buildings, emergency services buildings, community buildings, occasional nursery facilities, sports facilities, and light industrial units.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighbouring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
Duration – envisaged from 1 May 2020 to 30 April 2023, with an additional option to extend up to 1 year to 30 April 2024 (three + one configuration). In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at Staffordshire County Councils sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As this is a Framework Agreement, there is no guarantee of volume of work and the spend values are indicative. The anticipated value range for this Lot can be found in the Specification.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 225-550895
Section V: Award of contract
Lot No: 1
Contract No: IA1750
Title: Minor Building Works
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
G Evans Services Ltd
Wolverhampton
UK
NUTS: UKG39
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Fords of Blythe Bridge Ltd
Stoke-On-Trent
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
R. A. Edwards & Partners Ltd
Stafford
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Novus Property Solutions Limited
Stoke-on-Trent
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Carson Powell Construction Ltd
Stoke-on-Trent
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hardyman & Co. Ltd
Solihull
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
32 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
There are varying amounts of subcontract work depending on which supplier is utilised.
Section V: Award of contract
Lot No: 2
Contract No: IA1750
Title: Mechanical Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2020
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
G Evans Services Ltd
Wolverhampton
UK
NUTS: UKG39
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Plumbing & Heating Services (Staffs) Ltd
Stoke-on-Trent
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ford Mainwaring Ltd
Altrincham
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Heatelect Ltd
Dudley
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
M. W. Cripwell Limited
Burton upon Trent
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
12 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
There are varying amounts of subcontract work depending on which supplier is utilised.
Section V: Award of contract
Lot No: 3
Contract No: IA1750
Title: Electrical Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2020
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bourne Electrical Contractors Ltd
Newcastle-Under-Lyme
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Meachen & Bevan (Uttoxeter) Ltd
Uttoxeter
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
M. W. Cripwell Ltd
Burton Upon Trent
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Roy Dyke Electrical Ltd
Wolverhampton
UK
NUTS: UKG39
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KDE Ltd
Runcorn
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
There are varying amounts of subcontract work depending on which supplier is utilised.
Section VI: Complementary information
VI.3) Additional information
This was an electronic tender. All submission were be made via the formal Contracting Authority electronic tendering platform.
All requests for information were sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding. Providers must be aware that the total value of spend attributed to the framework agreement is split across the Lots with no value of work being promised to any provider who is successfully appointed to the agreement,
All framework management, post-tender, will be in accordance with the Framework Terms. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.
The Contracting Authority reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighbouring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing / Payment:
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge:
— http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
UK
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority incorporated a minimum 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers.
The award decision process specified the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and specified when the standstill period was expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
UK
VI.5) Date of dispatch of this notice
15/04/2020