Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Somerset West and Taunton Council
The Deane House, Belvedere Road
Taunton
TA1 1HE
UK
Contact person: Mr David Carpenter
Telephone: +44 7785454126
E-mail: d.carpenter@somersetwestandtaunton.gov.uk
NUTS: UKK23
Internet address(es)
Main address: www.somersetwestandtaunton.gov.uk
Address of the buyer profile: www.somersetwestandtaunton.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The On-site Maintenance of Horticultural Plant and Equipment at the Westpark Deport
Reference number: DN475120
II.1.2) Main CPV code
50100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Councils Open Spaces team provide grounds maintenance and horticultural services to all of the Councils parkland, recreational and residential areas, and employs in excess of 45 staff.
The team are based at the Westpark Depot, Chelston, Wellington TA21 9AD.
It is essential that the plant and equipment used to support the teams operations is maintained in an excellent condition and at the optimal cost to ensure its contractual commitments are met in the most efficient manner. Until 2018 the maintenance of the plant and equipment was managed and delivered in-house. Following a successful trial the Council now wishes to procure an external contractor to provide a maintenance and repair service at the Westpark Depot site.
Summary of requirements
1) The provision of an experienced, proactive labour resource for an average of 37 hours per week (excluding Bank Holidays);
2) The Labour Resource will be based onsite at the Westpark depot working solely on the Councils plant and equipment;
3) Flexibility in the provision of the service to provide for a responsive services outside of the core hours;
4) The scheduling and delivery of planned and responsive repair and maintenance to all plant and equipment;
5) The offsite repair, recovery and return of plant and equipment;
6) Th ordering of parts and materials.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50100000
50800000
77300000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
The Councils Open Spaces team provide grounds maintenance and horticultural services to all of the Councils parkland, recreational and residential areas, and employs in excess of 45 staff.
The team are based at the Westpark Depot, Chelston, Wellington TA21 9AD.
It is essential that the plant and equipment used to support the teams operations is maintained in an excellent condition and at the optimal cost to ensure its contractual commitments are met in the most efficient manner. Until 2018 the maintenance of the plant and equipment was managed and delivered in-house. Following a successful trial the Council now wishes to procure an external contractor to provide a maintenance and repair service at the Westpark Depot site.
Summary of requirements
1) The provision of an experienced, proactive labour resource for an average of 37 hours per week (excluding Bank Holidays);
2) The labour resource will be based onsite at the Westpark depot working solely on the Councils plant and equipment;
3) Flexibility in the provision of the service to provide for a responsive services outside of the core hours;
4) The scheduling and delivery of planned and responsive repair and maintenance to all plant and equipment;
5) The offsite repair, recovery and return of plant and equipment;
6) The ordering of parts and materials.
II.2.5) Award criteria
Criteria below:
Cost criterion: Cost
/ Weighting: 50
Cost criterion: Quality
/ Weighting: 50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Initial contract period will be 36 months. The contract will contain 2 x 12 month options for extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/05/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/05/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Somerset and Taunton Council
Taunton
TA1 1HE
UK
VI.5) Date of dispatch of this notice
23/04/2020