Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Yorkshire County Council
County Hall
Northallerton
DL7 8AD
UK
Contact person: Miss Katie Longstaff
Telephone: +44 1609533450
E-mail: procurement@northyorks.gov.uk
NUTS: UKE22
Internet address(es)
Main address: http://www.northyorks.gov.uk/
Address of the buyer profile: https://www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of School's Online Payments Systems
Reference number: DN437410
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Four year framework agreement for the provision of school’s online payments systems. The systems will provide payment portals for use by schools, pupils and other authorised users as a means to make cashless payments for school meals, trips, after school clubs and other income streams for schools.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
3 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
School's Online Payment Systems - Software Only
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
School’s online payments systems, software only. The support service shall be delivered by an approved support provider of choice. The systems will provide payment portals for use by schools, pupils and other authorised users as a means to make cashless payments for school meals, trips, after school clubs and other income streams for schools. The framework term is 1 April 2020-31 March 2024. This lot shall be available for Yorkshire and the Humber only.
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 23
Quality criterion: Contract management
/ Weighting: 6
Quality criterion: Implementation and training
/ Weighting: 10
Quality criterion: New technologies and upgrades
/ Weighting: 17
Quality criterion: Support services
/ Weighting: 14
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
School's Online Payment Systems with Support Services Delivered Directly by the Supplier
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Description of the procurement
School's online payment systems with support services delivered directly by the supplier. The systems will provide payment portals for use by schools, pupils and other authorised users as a means to make cashless payments for school meals, trips, after school clubs and other income streams for schools. The framework term is 1 April 2020-31 March 2024. This lot shall be available for England and Wales.
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 23
Quality criterion: Contract management
/ Weighting: 6
Quality criterion: Implementation and training
/ Weighting: 10
Quality criterion: New technologies and upgrades
/ Weighting: 17
Quality criterion: Support services
/ Weighting: 14
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 233-571872
Section V: Award of contract
Lot No: 1
Contract No: DN437410
Title: School's Online Payment Systems - Software Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CRB Cunninghams
Headley Technology Park, Middle Lane
Wythall (Birmingham)
B38 0DS
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: DN437410
Title: School's Online Payment Systems - Software Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ParentPay Limited
11 Kingsley Lodge, 13 New Cavendish Street
London
W1G 9UG
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: DN437410
Title: School's Online Payment Systems - Software Only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Schoolcomms
11 Kingsley Lodge, 13 New Cavendish Street
London
W1G 9UG
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN437410
Title: School's Online Payment Systems with Support Services Delivered Directly by the Supplier
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ParentPay Limited
11 Kingsley Lodge, 13 New Cavendish Street
London
W1G 9UG
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN437410
Title: School's Online Payment sSystems with Support Services Delivered Directly by the Supplier
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CRB Cunninghams
Headley Technology Park, Middle Lane
Wythall, Birmingham
B38 0DS
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN437410
Title: School's Online Payment Systems with Support Services Delivered Directly by the Supplier
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
123Comms Limited
Heathrow Approach 4th Floor, 470 London Road
Slough
SL3 8QY
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
3 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The potential maximum value of the framework agreement is GBP 3 000,000. The total value of the procurement has been recorded as a range as no work or spend is guaranteed to the successful contractors.
OJEU framework permissible users:
Lot 1:
The following is a list of eligible public sector bodies who can access lot 1 of this framework:
— Barnsley Borough Council (www.barnsley.gov.uk),
— Bradford Metropolitan Council (www.bradford.gov.uk),
— Calderdale (www.calderdale.gov.uk),
— City of Bradford Metropolitan District Council (www.bradford.gov.uk/bmdc),
— City of Wakefield Metropolitan District Council (www.wakefield.gov.uk),
— City of York Council (www.york.gov.uk),
— Craven Council (www.cravendc.gov.uk),
— East Riding Of Yorkshire Council (https://www.eastriding.gov.uk/),
— Harrogate Borough Council (www.harrogate.gov.uk),
— Hull City Council (www.hullcc.gov.uk),
— Leeds City Council (www.leeds.gov.uk),
— North East Lincolnshire Council (www.nelincs.gov.uk),
— North Lincolnshire Council (www.northlincs.gov.uk),
— Richmondshire District Council (www.richmondshire.gov.uk),
— Rotherham Metropolitan Borough Council (www.rotherham.gov.uk),
— Ryedale District Council (www.ryedale.gov.uk),
— Hambleton District Council (www.hambleton.gov.uk),
— Scarborough Borough Council (www.scarborough.gov.uk),
— Sheffield Council (www.sheffield.gov.uk),
— Selby District Council (www.selby.gov.uk),
— Wakefield City Metropolitan Borough Council (www.wakefield.gov.uk),
— schools, academies and further education establishments located within the borders of those local authorities listed above,
— any contracting authority created as a wholly owned subsidiary of the above local authorities (including of North Yorkshire County Council).
Lot 2:
The following are eligible public sector bodies who can access lot 2 of this framework:
— local authority councils: county, unitary, district, borough, and metropolitan councils (parish and communitycouncils are also permissible users),
— England and Wales Local Councils: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
— educational establishments: nursery school, primary school, middle or high school, secondary school, academy, special school, pupil referral unit, further education college, university,
— schools in England: https://www.gov.uk/government/publications/schools-in-england
— schools in Wales: http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en
— educational establishments in England and Wales: http://www.education.gov.uk/edubase/search.xhtml?clear=true
— education trusts: http://www.education.gov.uk/edubase/groups/search.xhtml?page=1
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
UK
Internet address(es)
URL: https://www.judiciary.uk/
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Strand, City of Westminster
London
UK
Internet address(es)
URL: https://www.judiciary.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures: North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No. 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand, City of Westminster
London
UK
Internet address(es)
URL: https://www.judiciary.uk/
VI.5) Date of dispatch of this notice
22/04/2020