Contract notice
Section I: Contracting
authority
I.1) Name and addresses
New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
UK
Contact person: Jonathan Daly
E-mail: jonathan.daly@turntown.co.uk
NUTS: UKM82
Internet address(es)
Main address: https://www.newgorbalsha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11242
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Architectural and Related Professional Services Framework — New Build Housing and Urban Design
II.1.2) Main CPV code
71250000
II.1.3) Type of contract
Services
II.1.4) Short description
New Gorbals Housing Association are looking to appoint suitably qualified and experienced suppliers to their architectural and related professional services framework.
It is intended that the initial framework agreement shall be for a period of 3 years with the option to extend for a further 12 months. During this period New Gorbals Housing Association shall be entitled to call-off services from the framework agreement on a project by project basis. It is estimated that the value of the services to be called-off over the four year period will be circa GBP 2 200 000 to GBP 2 800 000.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71220000
71210000
71311000
71312000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
This procurement exercise relates to the procurement of a multi supplier framework agreement architectural and related consultancy services in various specialist areas. The authority intends to appoint up to 7 suppliers to the framework agreement.
The provision of architectural consultancy services associated with the design and construction of new build housing including, but not limited to, the following areas:
— design and documentation services compatible with the RIBA plan of work 2020 – production of architectural drawings, engineering drawings, design drawings;
— contract administration services.
The procurement also requires the provision by the consultant of engineering consultancy services (sub contracted as necessary) as required to complete the design of new build housing, specifically in the following disciplines:
— structural engineers,
— civil engineers.
The consultant will also have the capability and capacity to fulfil the roles of contract administrator and principal designer in order to plan, manage, monitor and coordinate the pre-construction phase. This includes managing and mitigating any potential health and safety risks throughout the design process. Further services as mutually agreed between contracting authority and consultant will be required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience, design capability, risk, sub contractor and supply chain management, energy efficiency, site analysis
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
2 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial 36-month period with option to extend by a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
It is the intention of the contracting authority to select a maximum of ten (10) tenderers to take forward to the ITT stage.
These candidates shall be those who have:
— submitted a compliant submission, comprising the completed ESPD,
— satisfied the relevant selection criteria under the exclusion grounds,
— gained PASSES in respect of the economic and financial criteria in ESPD Part IV Section 4B,
— gained PASSES in respect of the suitability and technical and professional ability and management systems criteria in ESPD Part IV Sections 4C and 4D,
— scored at least 2 in respect of the examples provided for ESPD Part IV Section 4C1.2.
Bidders will be ranked in relation to their responses to 4C1.2 in line with criteria stated within the tender documentation. The 10 (ten) bidders with the highest scores and who have met the conditions above will be taken through to ITT stage.
NGHA reserves the right to disqualify any submission which fails to comply with these conditions.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value of this framework is GBP 2 200 000 to GBP 2 800 000.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant requirements are set out within the tender documentation:
— in relation to ESPD 4B.1.1 bidders are required to have a general turnover of GBP 200 000 per annum for the previous three (3) years,
— in relation to 4B.4 bidders are required to confirm they meet the stated ratios,
— in relation to 4B.5.1a and 4B.5.1b confirmation that bidders currently hold, or can commit to obtain prior to the commencement of the framework agreement, the required levels of insurances.
Minimum level(s) of standards required:
In relation to 4B.4 bidders are required to confirm they meet the following ratios:
Liquidity: this is calculated as current assets, divided by current liabilities. A score of 1 or higher is considered a pass.
Gearing: this is calculated as the total external secured borrowing (i.e. debt) divided by Total Assets expressed as a percentage. A score of 1 or higher is considered a pass.
Profit: this is taken as profit after tax but before dividends and minority interests. A profit is considered a pass.
Bidders are required to pass 2 out of the 3 ratios.
In relation to 4B.5.1a and 4B.5.1b confirmation that bidders currently hold, or can commit to obtain prior to the commencement of the framework agreement, the required levels of insurances:
Employer's (compulsory) liability: GBP 10 million
Professional indemnity insurance: GBP 5 million
Public liability insurance: GBP 5 million
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In relation to 4C.1.2 bidders are required to provide details of three (3) projects that their design team has led and delivered and which completed in the previous 3 years.
In relation to ESPD 4C.6 bidders will have to confirm their managerial staff and staff generally hold the required professional qualifications.
Further information is stated within the tender documentation.
Minimum level(s) of standards required:
In relation to 4C.1.2 bidders are required to provide details of three (3) projects that their design team has led and delivered and which completed in the previous 3 years. Bidders must provide (three) 3 images from each of three (3) projects that demonstrate their design team’s ability in relation to projects to be delivered under this framework. Projects must be:
(a) recently completed (within the last 3 years) for which a lead member of your proposed design team was lead designer;
(b) relevant to projects proposed under this framework and therefore should demonstrate examples of urban design, particularly residential urban design where possible;
(c) demonstrate a commitment to sustainability and support low or zero carbon design.
Your response should include, but not be limited to:
— 2 photographs and 1 drawing per project,
— a very brief description of the project scope and works cost,
— explain your input into the project and into the design images presented,
— how these projects demonstrate your urban housing design and place making capabilities,
— how they are relevant to this proposed project,
— for each project confirm the member of your team involved, their role in the project illustrated and how this experience and knowledge will be applied to projects under this framework,
— how you engaged and worked with clients to meet their needs and requirements.
4 sides of A4 text and 6 sides of A3 for images (2 sides of A3/project)
Such examples will be scored based on the following scoring mechanism:
0 = Unacceptable, Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 = Poor, Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 = Acceptable, Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 = Good, response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 = Excellent, response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Submissions will be marked as a fail and will not be considered if the score for this section is less than 2 — acceptable.
The final score for each question will then be calculated using the mean average of each evaluator’s individual scores.
Words in excess of two sides of A4 per example will not be considered or scored.
In relation to ESPD 4C.6 bidders bidders are required to confirm that they, their staff or their appointed sub-contractor hold the following qualifications:
— RIAB, RIAS or Equivalent Accreditation,
— IStructE or Equivalent Engineer Chartership/Membership.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 7
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/05/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/06/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=619322.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders may be expected to provide community benefits in direct relation to call off projects.
(SC Ref:619322)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
24/04/2020