Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Business Services Organisation
Centre House, 79 Chichester Street
Belfast
BT1 4JR
UK
Contact person: Cathy Fegan
E-mail: cathy.fegan@hscni.net
NUTS: UKN0
Internet address(es)
Main address: http://www.hscbusiness.hscni.net/
Address of the buyer profile: http://www.hscbusiness.hscni.net/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Regional Information System for Oncology and Haematology
Reference number: STA 8472
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Varian are the single supplier of the Aria MO and they provide support of the main system and their bespoke interface engine. The system is a highly specialised system which is used to support cancer services in all five health trusts in the HSCNI. The interface engine allows inbound and outbound messages which provide essential clinical information to those treating cancer patients.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
617 577.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
Varian are the only company that possess the expertise to maintain the system ensuring continued service delivery. New extension of this contract would be from April 2020 until March 2023 with the option to extend for a further period of 2 x 1 year extensions — (April 2023-March 2024; April 2024-March 2025). The encompass programme will replace many of HSC's aging and obsolete technology. as well as, add functionality which is currently not available in HSCNI. The encompass team have confirmed that RISOH is out of scope and that Epic does have an oncology module (Beacon) which is part of the enterprise licence but there is no implementation of it included at this stage. Whilst RISOH is not currently within scope, this may be reviewed during its programme lifecycle. Therefore the contract term will enable these reviews to take place and action accordingly.
To continue to support the Varian ARIA MO system which is in clinical use region wide by cancer services — currently RISOH has in excess of:
— 2 000 register users; oncologists, Haematologists, Nursing, Pharmacy, AHP, radiotherapy and admin;
— 280 daily concurrent users from 20 different locations across five trusts and BSO.
On average every month RISOH oncology processes:
— 2 586 outpatient appointments,
— 4 640 scheduled patient treatment appointments,
— 18 231 electronic patient documents,
— 4 640 electronic prescriptions,
— 5804 drug administrations.
Therefore it is better value for money to remain with the current system and supplier. It would be a risk to trusts as this is a highly specialised system and any change would require minimum retraining of all staff.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Varian are the single supplier of the Aria MO and they provide support of the main system and their bespoke interface engine. The system is a highly specialised system which is used to support cancer services in all five trusts in the HSCNI.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 073-175547
Section V: Award of contract
Contract No: STA 8472
Title: Regional Information System for Oncology and Haematology
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/04/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Varian Medical Systems
Oncology House
Crawley
RH10 9RG
UK
NUTS: UKJ28
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 617 577.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
UK
VI.5) Date of dispatch of this notice
27/04/2020