CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

CCBC Employment Land Review

2.2

Description of the goods or services required

1.1 In accordance with Technical Advice Note (TAN) 23, the Council has a duty to undertake an Employment Land Review (ELR) to inform the evidence base in respect of the preparation of its 2nd Replacement Local Development Plan (LDP), and seeks to appoint suitably experienced consultants to carry out this work. It is envisaged that a multi-disciplinary team will be required that will include: planning, property, economic development and market analysis expertise. It is intended that an update of the Caerphilly Sites Supply and Market Appraisal 2014 will be undertaken as part of the commission, having regard to the national policy framework set out in Planning Policy Wales (PPW), TAN 23 and the associated Practice Guidance, as well as the Larger than Local Regional Employment Study 2020.

1.2 The planning system should ensure that economic growth and employment is not constrained by a shortage of land, and LDPs should support the market through the allocation of an appropriate mix of sites and a framework for the protection of existing ones. The ELRs that inform LDPs should be up-to-date and relevant to prevailing market conditions, and this evidence should demonstrate the suitability of the land supply ultimately provided for in the 2nd Replacement LDP, which will include consideration of all protected, existing sites and suitable development management policies.

1.3 The Development Plans Manual (Welsh Government, 2020) sets out guidance on how to develop an evidence base to justify the level of economic growth being planned for in a LDP, and is clear that it needs to be considered alongside housing and associated infrastructure in order to arrive at a sustainable strategy. It will therefore be necessary for the ELR to ‘tie in’ with work being undertaken involving population and household projections, and to ensure that this is interwoven into the forecasting element of the ELR. It is therefore expected that significant regard will be had to Chapter 5 of the Development Plans Manual when undertaking the ELR.

1.4 Because economic issues are generally widespread, evidence is most appropriately collected at a regional and local level. The ELR process will be expected to have regard to the Larger than Local Study completed in 2020 for the five Gwent authorities (Blaenau Gwent, Caerphilly, Monmouthshire, Newport and Torfaen), as well as similar issues and considerations elsewhere in the Cardiff Capital Region, of which Caerphilly is part.

1.5 Although not technically forming part of the ELR, the following two points are important in terms of setting the national, regional and local policy context and will form a starting point for formulation of the LDP’s economic vision, which the ELR itself will play a crucial role in refining:

• Consider those national, regional and local economic strategies, objectives and policies that the study should have regard to;

• Review all relevant national, regional and local plans and policies, particularly the employment land policies of the adopted Caerphilly County Borough LDP.

1.6 The general scope and requirements of the study are as set out below:

• Undertake a property market assessment, including identifying where demand and opportunities exist for development, where existing employment land is no longer in demand, and establish property market profiles for offices, industry and warehousing;

• Undertake an audit of employment sites, including preparation of a quantitative site inventory, qualitative site appraisals and recommendations;

• Calculate future land requirements based on past build rates and labour demand forecasting. Alternative scenarios should be used, factoring in population and household projections, and the future land requirements identified in the Larger than Local Study should be taken into account;

• Provide policy options and recommendations, including in terms of the monitoring framework.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109586.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Caerphilly County Borough Council has set a ceiling figure of £25,000.00 for delivery of this work, though bids are expected to be below this sum wherever possible. Consultants can use this as a guide and are expected to submit an overall cost, which is inclusive of all expenses and disbursements, operation and attendance at required workshops and printing of final reports, but is exclusive of VAT.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders must access the tender documents via the Proactis eTendering Portal as per the information provided in the relevant sections of this Notice.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2042/21/AP (RQST13188)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to use register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system. A copy of this guide is attached to this notice, titled "e-Tendering_Supplier_Guide"

(WA Ref:109586)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be required to submit a method statement detailing how they will assist the Councils is achieving its objectives with regards to the Wellbeing of Future Generations (Wales) Act 2015, this will include community benefits such as local supply chains, community initiatives etc.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice