CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

CCBC Integrated Sustainability Appraisal (ISA) Consultancy

2.2

Description of the goods or services required

1.1 The purpose of this tender is to appoint a consultant to undertake an Integrated Sustainability Appraisal (ISA) incorporating Strategic Environmental Assessment (SEA), requirements of the Well-Being of Future Generations Act (WBFGA) 2015, Health Impact Assessment (HIA), Equality Impact Assessment (EqIA), Welsh Language Impact Assessment and all other statutory required assessments for the Caerphilly County Borough 2nd Replacement LDP up to 2035.

1.2 A full review of the LDP formally commenced in February 2020 with consultation on the Council’s Review Report being undertaken in February and March. Consultation on the Delivery Agreement (DA) has been delayed due to the Covid-19 restrictions, but recommenced on January 25 2021 for a nine-week period. The DA will be submitted to Welsh Government for agreement as soon as possible after the consultation period. The formal preparation timetable for the 2nd Replacement LDP will be set out in the DA, which will include the critical dates for the ISA preparation.

1.3 The 2nd Replacement LDP will cover the plan period 2020-2035, and once adopted, will form part of the development plan for the County Borough (along with the National Development Framework upon its publication, and the South East Wales Strategic Development Plan upon its adoption). Adoption of the 2nd Replacement LDP is anticipated in 2025. The LDP that was adopted in 2010 and is currently in effect will ‘drop dead’ at the end of 2021.

1.4 The key tasks involved in the preparation of the ISA (which are set out in detail in the tender) are:

• Scoping (undertake Review of Relevant Plans, Policies and Programmes, develop ISA framework and prepare Scoping Report);

• Assessment of Preferred and Alternative Strategies (including assessment of candidate sites);

• Preparation of ISA Report;

• To prepare written responses to representations made in respect of the Scoping Report, Assessment of Preferred and Alternative Strategies and the ISA Report;

• If required, to review Focused Changes and update the ISA Report;

• If required, to review modifications as a result of the examination and update the ISA Report.

1.5 In undertaking the commission, the successful consultant will be required to do the following where necessary:

• Undertake formal consultation with statutory consultees, Specific Consultation Bodies and General Consultation bodies where required by the process and where required by the council

• Attend public meetings, exhibitions and other meetings as required

• Attendance at the LDP Examination to give expert witness in respect of the ISA and assessment of the LDP

• Provide responses to queries and representations in respect of the ISA

• Present to respective council meetings.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109613.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Caerphilly County Borough Council has set a ceiling figure of £50,000.00 for delivery of this work, though bids are expected to be below this sum wherever possible. Consultants can use this as a guide and are expected to submit an overall cost, which is inclusive of all expenses and disbursements, operation and attendance at required workshops and printing of final reports, but is exclusive of VAT.

A detailed timetable will be agreed with the appointed consultant, in adherence with the LDP Delivery Agreement. It should address the following stages:

• Prepare Review of Relevant Plans, Policies and Programmes;

• Develop ISA Framework;

• Prepare Scoping Report for consultation;

• Prepare responses to representations received, and amend Scoping Report as required;

• Assessment of candidate sites;

• Initial assessment of objectives and options;

• Prepare Assessment of Preferred and Alternative Strategies for Preferred Strategy consultation;

• Prepare responses to representations received;

• Prepare Draft ISA Report;

• Submit first draft for comment and amendment, as required;

• Prepare final draft of ISA Report for Deposit Plan consultation;

• Prepare responses to representations received;

• LDP Examination.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders must access the tender documents via the Proactis eTendering Portal as per the information provided in the relevant sections of this Notice.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2043/21/AP (RQST13189)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to use register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system. A copy of this guide is attached to this notice, titled "e-Tendering_Supplier_Guide"

(WA Ref:109613)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be required to submit a method statement detailing how they will assist the Councils is achieving its objectives with regards to the Wellbeing of Future Generations (Wales) Act 2015, this will include community benefits such as local supply chains, community initiatives etc.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice