Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Contract No: ITS6003HW

Title: HE National Apple Equipment & Services Framework Agreement

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

01/04/2016

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 500 000 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

A recurrent tendering process led by HEPCW/Cardiff University on behalf of HE Consortia members for the procurement of Computer Equipment and mobile devices using an Apple Operating System and value added services for the Higher Education sector and associated public sector bodies throughout the UK. The estimated spend of this framework agreement is circa GBP 500 million for the full term, inclusive of extensions.

(WA Ref:109809)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

15/04/2021

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

30213000

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UK

VII.1.4) Description of the procurement

The framework agreement was initially awarded on the basis of 24 months with a further 2, 12-month options to extend. The options to extend have been exercised by the contracting authority. The framework agreement would expire on 31 March 2020 unless extended further.

Due to the Covid-19 pandemic, the authorities have insufficient time to re-procure the framework before its expiry. The Covid-19 pandemic is requiring IT providers to focus their supplies on study-at-home education needs and to a lesser extent, public health and NHS requirements. The closure of member institutions and restricted working arrangements for potential bidders has severely reduced the availability of IT provider and HE member institution personnel required to undertake the exercise. The lots, economic operators and nature of the supplies and services provided under each lot are unchanged. The estimated increased total spend through the framework agreement is less than 50 % of the value of the framework agreement.

The extension of a public sector contracting arrangement where there is a direct causal link to the Covid-19 pandemic is consistent with UK Government Procurement Policy Note 02/20 and Guidance from the European Commission.

The extension will until 31 July 2021 will provide sufficient time for the procurement currently ongoing for the new agreement.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 64

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 500 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: Yes

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The framework agreement was initially awarded on the basis of 36 months with a further 12-month option to extend. That option to extend has been exercised by the contracting authority. The framework agreement would expire on 31st March 2020 and has been subsequently extended until 30th April 2021. This modification notice seeks to extend the agreement until 31st July 2021 to enable the procurement exercise in respect of a new agreement to be concluded.

Due to the Covid-19 pandemic, the authorities have insufficient time to re-procure the framework before its expiry. The Covid-19 pandemic is requiring IT providers to focus their supplies on study-at-home education needs and to a lesser extent, public health and NHS requirements. The closure of member institutions further prevents the hardware evaluation of bids. Potential bidders have also faced resource limitations due to furlough and socially distanced working which has impacted their ability to respond. The estimated increased total spend through the framework agreement is less than 50 % of the value of the framework agreement.

The extension of a public sector contracting arrangement where there is a direct causal link to the Covid-19 pandemic is consistent with UK Government Procurement Policy Note 02/20 and Guidance from the European Commission.

The new agreement is currently out to tender and is due to be awarded from 30th July 2021.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

See Section VII 2.1 of this notice

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 500 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 500 000 000.00 Currency: GBP