Contract notice
Section I: Contracting
authority
I.1) Name and addresses
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
UK
Contact person: Procurement at ECMWF
E-mail: procurement@ecmwf.int
NUTS: UKJ11
Internet address(es)
Main address: https://www.ecmwf.int/
Address of the buyer profile: http://procurement.ecmwf.int/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://procurement.ecmwf.int/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://procurement.ecmwf.int/
I.4) Type of the contracting authority
European institution/agency or international organisation
I.5) Main activity
Other: Meteorological Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Copernicus C3S2_360 Regional Climate Reanalysis Timely Updates
Reference number: C3S2_360
II.1.2) Main CPV code
73000000
II.1.3) Type of contract
Services
II.1.4) Short description
ECMWF, as the Entrusted Entity for the Copernicus Climate Change Service (C3S), invites tenders for production of timely updates of regional reanalyses datasets that have been produced in the first phase of Copernicus Programme (COP1). The aim is to extend further in time the two datasets called respectively Copernicus European Regional Reanalysis (CERRA) and Copernicus Arctic Regional Reanalysis (CARRA) until a new generation of regional reanalyses will be available. To preserve the consistency of both datasets these timely updates shall be produced using exactly the same data assimilation systems and forecast models that were utilized in COP1.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Regional Reanalysis Products for Europe
II.2.2) Additional CPV code(s)
73000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
On contractor's premises.
II.2.4) Description of the procurement
ECMWF intends to award a single framework agreement (for a maximum duration of 48 months) for the generation of timely updates of regional reanalysis products for Europe. Proposals will be considered offering solutions based on the already existing pan-European regional reanalysis. In COP1, the contract included the production of a new generation of reanalysis using a system (CERRA) at high resolution (5.5 km grid spacing, 106 levels in the vertical, plus an uncertainty estimate from a 10-member ensemble of data assimilations at 11 km) from 1984 to 2021. The datasets are produced on a geographical area that includes the Euro-Cordex domain using the Harmonie-Aladin system for the atmospheric reanalysis, and the Mescan-Surfex system for the surface.
II.2.5) Award criteria
Criteria below:
Quality criterion: Legal and financial
/ Weighting: 5
Quality criterion: Track record
/ Weighting: 15
Quality criterion: Quality of resources to be deployed
/ Weighting: 15
Quality criterion: Technical solution proposed
/ Weighting: 30
Quality criterion: Management and implementation
/ Weighting: 20
Price
/ Weighting:
15
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please note the important additional information in Section VI.3) regarding funding and eligibility.
Lot No: 2
II.2.1) Title
Regional Reanalysis Products for the Arctic
II.2.2) Additional CPV code(s)
73000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
On contractor's premises.
II.2.4) Description of the procurement
ECMWF intends to award a single framework agreement (for a maximum duration of 48 months) for the generation of timely updates of regional reanalysis products for the Arctic. Proposals will be considered offering solutions based on the already existing reanalysis for the two European Arctic domains. In COP1, the contract was to produce an Arctic regional reanalysis over two subdomains of interest for Arctic change processes and economic activities in the area using the Harmonie-Arome system. The reanalysis covers the period 1991-2021 with a horizontal grid spacing of 2.5 km.
II.2.5) Award criteria
Criteria below:
Quality criterion: Legal and financial
/ Weighting: 5
Quality criterion: Track record
/ Weighting: 15
Quality criterion: Quality of resources to be deployed
/ Weighting: 15
Quality criterion: Technical solution proposed
/ Weighting: 30
Quality criterion: Management and implementation
/ Weighting: 20
Price
/ Weighting:
15
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Please note the important additional information in Section VI.3) regarding funding and eligibility.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/05/2021
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/05/2021
Local time: 15:00
Place:
Reading, UK
Information about authorised persons and opening procedure:
Not applicable
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Procedure to be applied:
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal (http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
Availability of funds:
The basis for ECMWF’s ability to implement the Copernicus Atmosphere Monitoring and Climate Change Monitoring Services on behalf of the European Commission is the conclusion of a ‘Contribution Agreement’ between the European Union and ECMWF. The negotiations are currently ongoing. They can only be concluded once the EU Space Regulation has been enacted by the European Union. Suppliers should note that the award of a contract as a result of this procurement procedure will therefore be conditional on the availability of funds following the signature and subsequent formal approval of the ‘Contribution Agreement’ by the ECMWF Council. This approval is currently expected for Q1 or Q2 2021.
General eligibility:
Presently, ECMWF will consider all tenders submitted by persons or entities based or registered in a Member State of the EU or in a Member State of ECMWF. However, it is presently uncertain which of ECMWF’s Member States, that are not also EU Member States, will eventually be eligible under the EU Space Regulation. This may affect the ability of persons based or registered in such States to participate further in tenders, be it as prime or sub-contractor. ECMWF is therefore required to reserve the right to exclude ineligible persons or entities from tenders at any point in time. All tenderers must meet all eligibility criteria throughout the whole duration of the procurement exercise as well as their prospective contracts.
Eligibility of UK entities:
The United Kingdom and the European Union agreed — in principle — that the United Kingdom may continue participating in, among others, the Copernicus component of the EU Space Programme as a third country for the period of 2021-2027. However, detailed conditions for such a participation will require further negotiations between the United Kingdom and the European Union. These negotiations are currently expected to commence after the participation of the United Kingdom in Copernicus has been established in accordance with EU Space Regulation. According to the Government of the United Kingdom, this is currently expected to happen in Q1 of 2021. Please note, however, that the United Kingdom has reserved the right to reconsider participation following the finalisation of the EU Space Regulation. Further information may be found in the following link of the UK Government, for the accuracy of which ECMWF will not assume any liability: https://www.gov.uk/guidance/uk-involvement-in-the-eu-space-programme
VI.4) Procedures for review
VI.4.1) Review body
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
UK
Internet address(es)
URL: https://www.ecmwf.int/en/about/suppliers
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
See instructions on ECMWF's Supplier web page: https://www.ecmwf.int/en/about/suppliers
VI.4.4) Service from which information about the review procedure may be obtained
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
UK
Internet address(es)
URL: https://www.ecmwf.int/en/about/suppliers
VI.5) Date of dispatch of this notice
13/04/2021