Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Crescent Purchasing Consortium (CPC)
Procurement House, Leslie Hough Way
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@dukefieldprocurement.co.uk
NUTS: UKD3
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.1) Name and addresses
Public Sector
Procurement House
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@dukefieldprocurement.co.uk
NUTS: UK
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.1) Name and addresses
Education
Procurement House
Salford
M6 6AJ
UK
Telephone: +44 7966040564
E-mail: steve.davies@dukefieldprocurement.co.uk
NUTS: UK
Internet address(es)
Main address: www.thecpc.ac.uk
Address of the buyer profile: www.thecpc.ac.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multifunctional Devices and Digital Transformation Solutions Framework
Reference number: CA7747 - CPC/DU/MFD/03A
II.1.2) Main CPV code
79800000
Â
II.1.3) Type of contract
Services
II.1.4) Short description
The framework will provide access to a comprehensive range of multifunctional devices and digital transformation solutions. It is being established to meet the needs of Crescent Purchasing Consortium Members, http://www.thecpc.ac.uk/members/regions.php and is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at http://www.npg-ltd.com/tenders/
The framework will be let across two Lots. There will be a maximum of 8 suppliers awarded a place on Lot 1 and a maximum of 10 suppliers on Lot 2.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
440 000 000.00Â
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Multifunctional Devices and Associated Services and Supplies
II.2.2) Additional CPV code(s)
48000000
79521000
30232140
30125000
79411000
30192110
38520000
30232000
48782000
30121200
30197630
30000000
48517000
30191000
30123000
50310000
30120000
30121430
30232110
30121000
30121300
79520000
22000000
79410000
50313200
30192400
30121100
30232130
32400000
30197642
30232100
30100000
51000000
30192113
79811000
48311000
79810000
50313000
50313100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK
II.2.4) Description of the procurement
This lot will provide access to a comprehensive suite of multifunctional devices and supplies and services, encompassing, but not be limited to, the following supplies, services and solutions:
• mono and/or mono/colour capable devices;
• a number of multifunctional device specification ranges defined by print speed covering units up to 125 pages per minute, including associated options such as card readers;
• a number of high volume production devices defined by print speed covering units from 90 pages per minute upwards, including associated production accessories and optional extras;
• a range of desk top printers to complement the multifunctional device ranges;
• a range of 3D printers;
• a range of wider format and other specialist printers;
• refurbished/remanufactured multifunctional devices and printers;
• production/print management software;
• print management software;
• other related print and document management software;
• associated services to include:
• print audit services;
• project management services;
• IT support services.
The Lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this lot.
There will be a maximum of eight suppliers awarded a place on this lot.
II.2.5) Award criteria
Quality criterion: Lot 1 Quality
/ Weighting: 60.00 %
Price
/ Weighting:Â
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the award criteria and weighting for Lot 2 Digital Transformation Solutions was 30 % Price and 70 % Quality and not the Lot 1 Quality Weighting 60 % and Price Weighting 40 %, stated within Lot 2 Section II.2.5 Award Criteria.
Lot No: 2
II.2.1) Title
Digital Transformation Solutions
II.2.2) Additional CPV code(s)
30232000
22100000
30100000
30232100
30120000
30197642
30236000
32400000
38651600
50313200
30197630
79823000
30131000
30197645
48782000
79570000
64100000
48300000
64000000
79521000
30192400
22000000
30231000
63121000
30197640
48517000
30121100
38650000
50312000
79410000
63120000
30125000
22800000
79960000
30192110
79999100
48000000
30121000
79411000
30230000
50330000
38520000
79520000
30000000
30237000
35810000
30123000
50313000
80510000
22900000
22200000
30232110
72000000
48311000
79811000
72600000
79824000
50313100
79820000
79995100
50310000
79800000
30121300
72212780
30121200
50320000
30232140
30231310
50340000
30231320
32320000
30237200
51000000
32500000
30192113
79571000
30200000
30130000
79821000
48310000
38651000
30231300
30191000
79810000
72212310
30237300
72512000
30121430
30232130
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK
II.2.4) Description of the procurement
This lot will provide access to a comprehensive suite of Digital Transformation Solutions, encompassing, but not be limited to, the following solution categories:
• audio visual supplies and services;
• cloud services;
• document storage and distribution services;
• electronic document management systems and services;
• external print and related services;
• high volume/production print devices and associated supplies and services;
• hybrid mail;
• ICT hardware, software and peripherals;
• ICT support services;
• mail management services including mail room services;
• multifunctional devices and associated supplies and services;
• scanning and archiving services;
• telecommunications supplies and services.
The lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this lot.
There will be a maximum of ten suppliers awarded a place on this framework lot.
II.2.5) Award criteria
Quality criterion: Lot 1 Quality
/ Weighting: 60.00 %
Price
/ Weighting:Â
40.00 %
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note the award criteria and weighting for Lot 2 Digital Transformation Solutions was 30 % Price and 70 % Quality and not the Lot 1 Quality Weighting 60 % and Price Weighting 40 %, stated within Lot 2 Section II.2.5 Award Criteria.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 199-483834
Section V: Award of contract
Lot No: 1
Contract No: CA7747
Title: Multifunctional Devices and Associated Services and Supplies
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2021
V.2.2) Information about tenders
Number of tenders received: 21
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Agilico Workplace Technologies (North) Ltd
Meadow Court, Dukesway
Gateshead
NE11 0PZ
UK
Telephone: +44 1914222700
E-mail: tenders@agilico.co.uk
Fax: +44 1914224242
NUTS: UK
Internet address(es)
URL: www.agilico.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Toshiba TEC UK Imaging Systems Ltd
Abbey Cloisters, Abbey Green
Chertsey
KT16 8RB
UK
Telephone: +44 2077359992
E-mail: bid.team@toshibatec.co.uk
Fax: +44 2078405337
NUTS: UK
Internet address(es)
URL: http://www.toshibatec.co.uk/
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Vision Plc
Caxton House, Watermark Way
Hertford
SG13 7TZ
UK
Telephone: +44 8449808700
E-mail: Bids@Visionplc.co.uk
Fax: +44 1992509666
NUTS: UK
Internet address(es)
URL: http://www.visionplc.co.uk/
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Altodigital Networks Ltd
Summit House, Cherry Court Way
Bedfordshire
LU7 4UH
UK
Telephone: +44 1525218300
E-mail: enquiries@altodigital.com
Fax: +44 1525383130
NUTS: UK
Internet address(es)
URL: www.altodigital.com
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Arena Group
Armitage House, Thorpe Lower Lane
Wakefield
WF3 3BQ
UK
Telephone: +44 3448638000
E-mail: helenm@arenagroup.net
Fax: +44 1132880671
NUTS: UK
Internet address(es)
URL: www.arenagroup.net
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Ricoh UK Ltd
800 Pavilion Drive, Northampton Business Park
Northampton
NN4 7YL
UK
Telephone: +44 1604814900
E-mail: bid.team@ricoh.co.uk
Fax: +44 2082614004
NUTS: UK
Internet address(es)
URL: www.ricoh.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Apogee Corporation Ltd
Nimbus House, Liphook Way
Maidstone
ME16 0FZ
UK
Telephone: +44 1622606123
E-mail: Portals@apogeecorp.com
Fax: +44 1522834616
NUTS: UK
Internet address(es)
URL: www.apogeecorp.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Kyocera Document Solutions
75-77 Eldon Court, London Road
Reading
RG1 5BS
UK
Telephone: +44 1189311500
E-mail: bidteam@duk.kyocera.com
Fax: +44 1189230793
NUTS: UK
Internet address(es)
URL: http://www.kyoceradocumentsolutions.co.uk/
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sharp Business Systems UK plc
Northern House, Moor Knoll Lane
Wakefield
WF3 2EE
UK
Telephone: +44 2087342041
E-mail: bidteam.sbsuk@sharp.eu
Fax: +44 1924820433
NUTS: UK
Internet address(es)
URL: www.sharp.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Konica Minolta
Konica House, Miles Gray Road
Basildon
SS14 3AR
UK
Telephone: +44 1268534444
E-mail: bidsandtenders@konicaminolta.co.uk
Fax: +44 1268644344
NUTS: UK
Internet address(es)
URL: www.konicaminolta.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 210 000 000.00Â
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CA7747
Title: Digital Transformation Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2021
V.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Toshiba TEC UK Imaging Systems Ltd
Abbey Cloisters, Abbey Green
Chertsey
KT16 8RB
UK
Telephone: +44 2077359992
E-mail: bid.team@toshibatec.co.uk
Fax: +44 2078405337
NUTS: UK
Internet address(es)
URL: http://www.toshibatec.co.uk/
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sharp Business Systems UK PLC
Northern House, Moor Knoll Lane
Wakefield
WF3 2EE
UK
Telephone: +44 2087342041
E-mail: bidteam.sbsuk@sharp.eu
Fax: +44 1924820433
NUTS: UK
Internet address(es)
URL: www.sharp.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Swiss Post Solutions Ltd
Parkshot House, 5 Kew Road
Richmond
TW9 2PR
UK
Telephone: +44 7748948336
E-mail: bid.team@swisspost.com
NUTS: UK
Internet address(es)
URL: www.swisspostsolutions.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Xerox
Bridge House, Oxford Road
Uxbridge
UB8 1HS
UK
Telephone: +44 7713191310
E-mail: uxb.bidteam@xerox.com
NUTS: UK
Internet address(es)
URL: www.weboard@xerox.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Ricoh UK Ltd
800 Pavilion Drive, Northampton Business Park
Northampton
NN4 7YL
UK
Telephone: +44 1604814900
E-mail: bid.team@ricoh.co.uk
Fax: +44 2082614004
NUTS: UK
Internet address(es)
URL: www.ricoh.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Agilico Workplace Technologies (North) Ltd
Meadow Court, Dukesway
Gateshead
NE11 0PZ
UK
Telephone: +44 1914222700
E-mail: tenders@agilico.co.uk
Fax: +44 1914224242
NUTS: UK
Internet address(es)
URL: www.agilico.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Canon UK Ltd
5 The Square, Stockley Park
Uxbridge
UB11 1ET
UK
Telephone: +44 1895648000
E-mail: tender_team@cuk.canon.co.uk
Fax: +44 1737220022
NUTS: UK
Internet address(es)
URL: www.canon.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Konica Minolta
Konica House, Miles Gray Road
Basildon
SS14 3AR
UK
Telephone: +44 1268534444
E-mail: bidsandtenders@konicaminolta.co.uk
Fax: +44 1268644344
NUTS: UK
Internet address(es)
URL: www.konicaminolta.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Apogee Corporation Ltd
Nimbus House, Liphook Way
Maidstone
ME16 0FZ
UK
Telephone: +44 1622606123
E-mail: Portals@apogeecorp.com
Fax: +44 1522834616
NUTS: UK
Internet address(es)
URL: www.apogeecorp.com
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Kyocera Document Solutions
75-77 Eldon Court, London Road
Reading
RG1 5BS
UK
Telephone: +44 1189311500
E-mail: bidteam@duk.kyocera.com
Fax: +44 1189230793
NUTS: UK
Internet address(es)
URL: http://www.kyoceradocumentsolutions.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 230 000 000.00Â
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
CPC Internal Reference Number is CPC/DU/MFD/03A. The framework is being delivered by Crescent Purchasing Ltd through Crescent Purchasing Consortium and its partners Dukefield Procurement Limited. Dukefield Procurement Ltd are acting as agents of Crescent Purchasing Consortium in the development and on-going contract management of this framework. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at https://suppliers.multiquote.com, the tender is available from the Opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the contracting authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the Contracting Authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement;
(h) the contracting authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in section II.1.5 is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and
(j) the contracting authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies as stated in II.1.4).
Tenderers should note, in reference to Section IV.1.3), Envisaged maximum number of participants to the framework:
Where, following the evaluation of bids, more than one tenderer is tied with the same final evaluation score and are ranked in the last supplier award position within a particular lot, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework lot.
The contracting authority will award a framework agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score (s) is within 0.5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 8th place on Lot 1 and 10th place on Lot 2. Therefore on a lot by lot basis, Tenderers within 0.5 %, along with the tenderer in last placed position,shall be deemed to occupy the last framework agreement contract award position for each respective lot.
VI.4) Procedures for review
VI.4.1) Review body
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.2) Body responsible for mediation procedures
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Crescent Purchasing Consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the contracting authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
UK
VI.5) Date of dispatch of this notice
26/04/2021