Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LUPC
LUPC
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
UK
Contact person: Joyce Kadri
Telephone: +44 2073072763
E-mail: J.Kadri@lupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44012&B=LUPC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44012&B=LUPC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Graduation and Ceremonial gowns, Photography and Event Services
II.1.2) Main CPV code
18000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gowns, Photography, and Event services. The framework will be available to the members of LUPC, HEPCW, NEUPC, NWUPC, SUPC, and CPC. Members include higher education, further education, the wider public sector, and not-for-profit institutions. Lots under the framework will include Graduation gowns, for hire and purchase photography service (including media service) Virtual ceremony and one-stop-shop The framework agreement is estimated to commence in May 2022.
II.1.5) Estimated total value
Value excluding VAT:
16 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may only submit tenders for lots one and two OR lot three.
II.2) Description
Lot No: 1
II.2.1) Title
Graduation Gown Hire or Purchase plus event streaming
II.2.2) Additional CPV code(s)
18000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Gown hire, gown purchase, gown maintenance, laundry service, repair, recycle (end of life for gown). This lot also includes the provision of memorabilia and all aspects of ticketing service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to 12 months extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders may only submit tenders for lots one and two OR lot three.
Lot No: 2
II.2.1) Title
Photography and Media Services
II.2.2) Additional CPV code(s)
48515000
48520000
48521000
79961000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Media services, video recording, event streaming, digital media services, and memorabilia.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to 12 months extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders may only submit tenders for lots one and two OR lot three.
Lot No: 3
II.2.1) Title
One stop shop
II.2.2) Additional CPV code(s)
48515000
48520000
48521000
79961000
18000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 and 2 combined
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to 12 months extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders may only submit tenders for lots one and two OR lot three.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 15
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-017946
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/05/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/05/2022
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Framework will be available to London Universities Purchasing Consortium (LUPC), North
Eastern Universities Purchasing Consortium (NEUPC),North Western Universities
Purchasing Consortium (NWUPC),Southern Universities Purchasing Consortium (SUPC),
Advanced Procurement for Universities and Colleges (APUC),Higher Education Purchasing
Consortium Wales (HEPCW),Crescent Purchasing Consortium (CPC)
Members can be identified by following web link:
https://www.lupc.ac.uk/members/our-members/
http://www.neupc.ac.uk/members
http://www.nwupc.ac.uk/our-members
https://www.supc.ac.uk/our-members/
http://www.apuc-scot.ac.uk/#!/members
http://www.hepcw.ac.uk/members/
https://www.thecpc.ac.uk/members/
VI.4) Procedures for review
VI.4.1) Review body
LUPC
Shropshire House 179 Tottenham Court Road
London
W1T 7NZ
UK
Telephone: +44 2073072763
E-mail: J.Kadri@lupc.ac.uk
Internet address(es)
URL: www.lupc.ac.uk
VI.5) Date of dispatch of this notice
01/04/2022